Bullet-Proofing your Excel Spreadsheets Tech Day 2013 Presentation.

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Presentation transcript:

Bullet-Proofing your Excel Spreadsheets Tech Day 2013 Presentation

Overview Data Protection Why Use Macros? Enabling Macros, and a Warning Recording a Macro Capturing a Formula in a Macro Resources Tech Day 11/20132

Data errors can occur in many ways: – manual entry – data from external sources – data transmission errors We can make better decisions if we can detect and prevent invalid data In Excel, this is called Data Validation Tech Day 12/20133

4 Select the cells/rows/columns that you want to validate, then

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Manipulate data Apply style and formatting Tech Day 12/20136

Manipulating research data Tech Day 11/20137

Classroom gradebook Tech Day 12/20138

9

To execute or work with macros, you must enable the Developer tab:, then Tech Day 12/201310

Most Excel installations have macro execution disabled by default Be careful if you enable macro execution – you are allowing code to run on your computer Tech Day 12/201311

Open sample excel file Tech Day 11/201312

Click on the “Developer” tab Tech Day 12/ or

Do you need your macro to be dependent upon coordinates, or relative? – Dependent upon coordinates – only works in coordinates recorded – Relative – dependent upon where cursor is Tech Day 12/ Dependent on coordinates Relative Reference

If want relative reference click “Relative Reference” Click “Record” Tech Day 12/201315

Tech Day 12/ Name your Macro Create shortcut for macro Click “OK”

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Click “Stop” when finished Tech Day 12/201318

When open Excel click either – “Macros” – Macros command (eg. Option + Command + A) Tech Day 12/ “Run”

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Tech Day 11/ Function Area(Length As Double, Width As Double) Area = Length * Width End Function

Tips on Data Validation – data-validation-to-cells-HP aspx data-validation-to-cells-HP aspx Microsoft Excel Recording Macros – help/overview-RZ aspx?CTT=1&section=1 help/overview-RZ aspx?CTT=1&section=1 Excel for Dummies – software/ms-office/Excel/Excel-2013/Macros- Programming.html software/ms-office/Excel/Excel-2013/Macros- Programming.html Tech Day 12/201328

Writing Your First VBA Function in Excel – Writing Your Own Functions In VBA – nvba.aspx nvba.aspx Tech Day 11/201329