Sharing the Pain: Tools & Maps to Measure & Rank Academic Programs Archie George Jane Baillargeon Jason Mayer* University of Idaho *now with Information.

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Presentation transcript:

Sharing the Pain: Tools & Maps to Measure & Rank Academic Programs Archie George Jane Baillargeon Jason Mayer* University of Idaho *now with Information Technology Services (ITS)

Background Fiscal problems External financial reviews Institutional accreditation self-study New president, interim provost University Vision & Resource Task Force Recommendations: selective program cuts

President’s Plan for Renewal

Plan for Renewal Feb. 11 – Strategic Directions speech Phase I – Budget Reductions (February) Phase II – Prioritization Metrics (March & April) Phase III – Reinvestment (Fall 2005)

Phase I – Budget Reductions Base budget reduction, reallocation Positions eliminated or “zeroed out” No program cuts Deans & department heads submitted program definitions for Exhibit II

Exhibit 2: Academic Programs Defined

Phase II – Prioritization Metrics Seven Step Process for Transforming the U of Idaho 1. Program Mapping and Assessment 2. Compilation of Data for Prioritization Process 3. Quantification of Prioritization Tool Metrics 4. Relative Ranking of Programs 5. College Program Analysis 6. Faculty Governance Review and Advice 7. Executive Decision and Implementation

Program Mapping and Assessment: Tool I Product I: Workshops with each college Program Name & Descriptions Roles of Graduates Roles as Global Citizen Roles in the Profession Global Statement: Program and it’s Purposes Key Program Themes

Program Mapping and Assessment: Tool I Product II: Workshops with each college Program Outcome Guide Entry Requirements Program Knowledge Base Skills Learned and Demonstrated Key Assessment Tasks Intended Outcomes

Program Mapping and Assessment: Tool I Product III: Human Resources Assigned to the Program Input on-line after workshop Name, Employee Classification, FTE: Teaching, Advising, Research/Scholarship, Service (internal & external), Administration

Product IV: Program Maps

Program Mapping and Assessment: Tool I Product V: Course Activity Matrix by Subject & Course “In” the Program or “Out” ? Introductory ? Part of Sequence ? Integrating Experience ? Capstone ? Part of a Theme ? (specify)

Program Mapping and Assessment: Tool I Product VI: Linkages with Other Student Services Academic Assistance Program Library Counseling & Testing Center Writing Center University Residences etc….

Program Mapping and Assessment: Tool I Product VII: Future Positioning Step 1: Answer three questions: How could we increase alignment with other programs? Who within & without organization could assist in enhancing program reputation? What organizations outside could we partner with to reposition program?

Program Mapping and Assessment: Tool II Program Metrics – Identifying Program Strengths and Weaknesses Two dimensions: Quality & Economic Value Quality Publications per faculty FTE ( 50% ) Composite student quality ( 20% ) Two electives ( 15% each )

Composite student quality index

Program Mapping and Assessment: Tool II Program Metrics: Economic Value External grant dollars per FTE ( 20% ) Degrees awarded per program ( 15% ) Degrees awarded / teaching FTE (20%) Human resources costs ( 15% ) Percent of small classes ( 10% ) Two electives ( 10% each )

Program Mapping and Assessment: Tool II Identifying Opportunities for Program Qualitative assessment related to president’s five strategic themes Qualitative assessment related to centrality to university mission

Program Mapping and Assessment: Tool II Rank order programs on two dimensions Quality Economic Value

Undergraduate Programs Ranked

References l Mapping: l Stiehl, R. and Lewchuk, L. The Mapping Primer: Tools for Reconstructing the College Curriculum. The Learning Organization, Corvallis, OR, l Stiehl, R. and Lewchuk, L. The Outcomes Primer: Reconstructing the College Curriculum, 2 nd edition. The Learning Organization, Corvallis, OR, l Prioritizating: l Dickeson, Robert. Prioritizing Academic Programs and Services. Jossey-Bass, San Francisco, CA, l Mapping: l Stiehl, R. and Lewchuk, L. The Mapping Primer: Tools for Reconstructing the College Curriculum. The Learning Organization, Corvallis, OR, l Stiehl, R. and Lewchuk, L. The Outcomes Primer: Reconstructing the College Curriculum, 2 nd edition. The Learning Organization, Corvallis, OR, l Prioritizating: l Dickeson, Robert. Prioritizing Academic Programs and Services. Jossey-Bass, San Francisco, CA, 1999.

Comments/Questions? Archie George Jane Baillargeon