Clean Watersheds Needs Survey (CWNS) 101 June 15th, 2010 Webcast Training

2 Contents 1) Background (slides 3-8) 2) CWNS Data (slides 9-29) 3) CWNS Data Entry Portal (slides 30-36) 4) Apex Reports (slides 37-41) 5) Resources & Key Personnel (slides 42-43)

3 1) Background

4 What is the CWNS?  Assessment of capital needs to meet the Clean Water Act’s (CWA) water quality goals  Need: A capital project, with associated costs, that addresses a water quality or water-related public health problem  Joint effort by EPA, States, & Local organizations  Every 4 years as required by CWA Sec 516 (started in 1972)  Data is submitted via the CWNS Data Entry Portal (DEP)  Results in Report to Congress and on Internet

5 CWNS & the Clean Water Act (CWA)  CWA Sec. 516 excerpt “The EPA Administrator, in cooperation with the States, …shall make (a) a detailed estimate of the cost of carrying out the provisions of this Act”; (b) a detailed estimate…of the cost of construction of all needed publicly owned treatment works in all of the States…”  CWA Sec. 205(a) excerpt “Allotments…shall be made only in accordance with a revised cost estimate made and submitted to Congress in accordance with Sec. 516 of this Act and only after such revised cost estimate shall have been approved by law specifically enacted hereafter.”

6 CWNS Data Uses  Allotment of Clean Water State Revolving Funds (CWSRF) funds  Provides information to Congress and state legislatures for budget and policy purposes  Informs the public and contributes to academic research

7 Additional CWNS Data Uses  Assists with program implementation Loading analyses, NPDES permit writing, SRF Project Prioritization  Informs programmatic planning at the state and national level

8 CWNS Process Survey data becomes publicly available Anticipated time of availability is approximately one year after the survey closes Survey Official data entry period begins ~ January 2012 Report to Congress EPA uses survey to complete Report to Congress. Congress uses report to inform policy and SRF allocations. CWNS 2012 Workgroup & Subcommittees State and Regions work with EPA HQ to plan for CWNS 2012

9 2) CWNS Data

10 Data is entered at facility/project level  Treatment plant  Collection system (combined & separate)  Stormwater management project  Combined sewer overflow (CSO) control project  Recycled water distribution facility  Decentralized wastewater treatment project  Non-point source pollution control project  Pump Station

11 Information collected includes:  Estimated needs (costs)  Documentation outlining needs & costs  Location and contact information  Permit information  Treatment plant population served, flow, effluent, and discharge data  Decentralized and collection system population served  Unit Process and Best Management Practices

12 Needs definitions  Needs: The unfunded capital costs -- as of January 1, of a project that addresses an existing or projected (within next 20 years) water quality or public health problem  “Documented” Needs: Meet CWNS documentation criteria and fall within CWNS Categories  “Official” Needs: The subset of documented needs that are publicly owned treatment works as noted in Clean Water Act Section 516(B)(1)(b)

13 CWNS 2008 Categories I:Secondary wastewater treatment II:Advanced wastewater treatment III-A:Infiltration/inflow correction III-B:Sewer replacement/rehabilitation IV-A: New collector sewers appurtenances IV-B: New interceptor sewers and appurtenances V: Combined sewer overflow correction VI: Stormwater management programs VI-A: Stormwater Conveyance Infrastructure VI-B:Stormwater Treatment Systems VI-C:Green Infrastructure VI-D:General Stormwater Management X: Recycled water distribution XII:Decentralized wastewater treatment systems

14 CWNS 2008 Categories Category VII – Nonpoint Source Pollution Control VII-A: Agriculture (cropland) VII-B: Agriculture (animals) VII-C: Silviculture VII-E: Ground Water Protection VII-F: Marinas VII-G: Resource Extraction VII-H: Brownfields VII-I: Storage Tanks VII-J: Sanitary Landfills VII-K: Hydromodification VII-M: Other Estuary Management Activities

15 Seven Criteria for Documenting Needs and Costs 1. Description of the water quality or public health problem 2. Location of the problem 3. Solution to the problem 4. Cost of the solution 5. Basis for the cost 6. Total cost 7. Current documentation Needs Costs

16 1. Description of the water quality or public health problem  The problem description should include specific pollutant source information. A general statement about water quality impairment does not meet this criterion. Example documents: 303(d) listed watersheds or TMDL Can also be to protect currently unimpaired waters from potential impairment

17 2. Location of the problem  Location data requirements vary by facility/project type Address Primary County Primary Congressional District Primary Watershed Coordinates

18 Location Provide information for only one of the applicable options (draft 2012 requirements)  Wastewater Treatment Systems Single Latitude-Longitude (with metadata)  NPS Pollution Projects Single Latitude-Longitude (with metadata) (only when project area <200 acres) Polygon (one or more) Indicate Entire County Indicate Entire Watershed

19 Location (continued)  Onsite Wastewater Treatment Systems (Decentralized) Indicate one, several, or all towns and/or unincorporated areas in a county  Clustered System (Decentralized) Single Latitude-Longitude (with metadata)

20 Location (continued)  Stormwater Management Single Latitude-Longitude (with metadata) (primarily Sub-category VI-B) Polygon (one or more) Indicate Entire County Indicate Entire Town

21 Waters Light Viewer Polygon Capture

22 3. Solution(s) to the problem  One or more specific pollution control measures or Best Management Practice (BMP) to protect water from potential or existing pollution problems must be identified.

23 Examples  Wastewater treatment plants- Increase the flow capacity and/or improve the effluent quality  Combined or separate sewer systems- Expand existing sewer system  Decentralized wastewater treatment- Repair existing system  Agriculture (Cropland)- Conservation tillage; nutrient management  Agriculture (Animals)- Composting facility; planned grazing  Hydromodification- Easements; swales; wetland restoration

24 4. The cost of each solution  Document specific costs for each BMP or pollution control measure  General costs, without identifying specific solutions, are not accepted

25 5. The basis of the cost  Most commonly used document types (2008) Capital Improvement Plan (32.2%) Facility Plan (12.7%) CWSRF Intended Use Plan (6.0%) CSO Long Term Control Plan (5.8%) Preliminary Engineer’s Estimate (4.2%)

26 5. The basis of the cost  CWNS Cost Curves (2012): Models available in DEP to estimate costs when no documentation is available Secondary & Advanced Treatment New Pipes Pipe Rehabilitation/Replacement Onsite Wastewater Treatment Cluster Systems

27 Costs from comparable practices  Cost must be based on at least 3 bid or completed projects that are: Recent: within the last two years. Similar in size, scope, and geographic area. Size: plus or minus 25 percent. Generally in the same county or watershed.  Must be pre-approved by EPA headquarters

28 6. The total cost  The total cost of all BMPs to address the documented needs for the area must be provided

29 7. Current documentation  Current documentation for CWNS 2012: >$20 Million: More recent than January 1, 2006 <$20 Million: More recent than January 1, 2002

30 3) CWNS Data Entry Portal

31 Data Entry Portal (DEP)

32 Data & Document Entry Roles Other e-Docs (internet site, ed,....) Data & Non- Sensitive Documents Paper Documents Paper Documents Paper Documents Data & Documents in CWNS Local / Secondary State State CWNS EPA Public Data & Documents in CWNS Data Entry Portal Red Text / Arrows / Boxes indicate new items for CWNS 2008 Faxed Documents Data & Documents into CWNS

33 State User Roles  Manage CWNS users in own state (State CWNS Coordinator only)  Coordinate the collection of CWNS data  Update needs and technical information in DEP  Submit data and documentation for EPA Review  Correct data based on review

34 Local & Secondary State Program Roles  Provide updated data and documents to State CWNS Coordinator Mark up paper copy of CWNS Fact Sheet sent by State -> Fax directly into DEP Mark up data for assigned facilities in DEP Update Unit Process and Utility Management data in DEP

35 Federal User Roles  Manage state coordinator’s roles (EPA only)  Review view only data and annotated documents  Indicate areas containing errors and provide review comments

36 Data Quality Assurance  Contractor Review Team checks: Data Requirements Data Consistency with Document Information Documents meet Documentation Criteria SRF Eligibility (spot checks)

37 4) Apex Internet Reports

38 Apex Internet Reports

39 Apex Internet Reports

40 Apex Internet Reports

41 Apex Internet Reports

42 Resources  2008 data & Report to Congress  Questions Call Michael Plastino ( )  CWNS portal library

43 Key Personnel  EPA HQ Team Michael Plastino (Team Leader) Karen Fligger (Urban Waters Detail thru Sept) Ted Czado Jim Preston  DEP Support Contractors (Indrasoft) Raj Lingam Michelle Gouws Sowjanya Pulakurthi  CWNS Support Contractors (Tetra Tech) Alejandro Escobar Mark Sievers

44 Questions