ASSIST: Next Generation 2013 CIAC Annual Conference April 25 – 26, 2013 Nathan Evans, Chancellor’s Office, California State University Shawn Brick, Office of the President, University of California Jeff Spano, Chancellor’s Office, California Community Colleges

What We Plan to Cover Today Project Background Project Status, Challenges and Risks Visual Prototype Screens How Articulation Officers Can Help

ASSIST Organizational Structure ASSIST is intersegmentally funded and managed – CSU, CCC, UC (also the fiscal agent for ASSIST) Executive Management and Oversight Committee (EMOC) – Nathan Evans (CSU), Jeff Spano (CCC), Shawn Brick (UC ) Technical Advisory Committee (TAC) – George Mansoor (CSU), Bob Quinn (CCC), Jane Meyer (UC) ASSIST Client Services (ACS) – Five support staff located in Irvine CA ASSIST Advisory Committee

How We Got Here… ASSIST started in the mid-1980’s, last significant update mid- 1990’s – ASSIST has not kept pace with technology advances over the years – Unsupported software, poor database architecture, disjointed systems, outdated views, etc. Timeline – 2008 Vision Meeting – 2009 Segment Funding Commitment, Business Plan – 2010 Requirements Gathering with Users – 2011 Competitive Request for Proposal Process – 2012 to present; Vendor Award, Project Start, Prototypes

Project Status Three Development Phases, One Implementation – Core Services, Enhanced Services, Data & Reporting Methodology – Each phase: Design, Prototype, Develop, Test, Sign-off – Final: System testing, data migration, training, implementation Timeline (now) Concluding core services prototyping, beginning development portion (Oct ‘13) Begin enhanced services design and prototype phase (July ‘14) Begin prototyping Data Services & Reporting phase (Nov ‘14)Next Generation implementation go-live

Key Challenges / Risks Migrating Published Agreements Implementing During or Between Update Cycles Training Users: Counselors, Students, Faculty, Staff, etc. Successfully Managing Scope and Timeline Adapting to a Data-driven Environment

Text in ASSIST

Let’s Take a Look at Some Screens…

Public / Home Page

Public / Options Page

Public Views

Curriculum Maintenance

Articulation Maintenance

Reports

Workflow

Expected Project Outcomes An Updated and More Intuitive ASSIST Web Site; Efficiency Gains From the Integration of Segment Tasks; More Well Designed and Easily Searchable ASSIST Database; Enhanced Features eg: workflow module, user defaults, etc. Improved Data Services to Provide Rich Exchanges of Data; Minimized Maintenance Costs

How AOs Can Help… Remain informed, and keep others on campus informed Understand any changes necessary at your campus to support the new application Develop a campus implementation plan that compliments the overall project plan Volunteer your time when called upon

Questions / Comments Nathan Evans Shawn Brick Jeff Spano