Public Procurement (e - licitatie) The General Inspectorate for Communications and IT Electronic System for Public Procurement (e - licitatie) - ROMANIA -

Who are we? The General Inspectorate for Communications and Information Technology (I.G.C.T.I.) is an autonomous public institution, subordinated to the Romanian Government, with attributions in the IT&C field In the IT sector: IGCTI is the operator of the national eGovernment services: www.e-guvernare.ro - The National Electronic System www.e-licitatie.ro – The Electronic System for Public Procurement In the telecommunication sector (main responsibilities): The non-governmental radio frequency spectrum management and monitoring The surveillance and control in the non-governmental radio communications field The surveillance and control in the audio-visual field The technical assessments and measurements in the audio-visual field.

ePublic Procurement in Romania Institutional Framework: The General Inspectorate for Communications and IT is the operator of the Electronic System for Public Procurement is mandated to assure the technical support for the electronic public procurement procedures The National Authority for Regulating and Monitoring Public Procurement (A.N.R.M.A.P.) Regulatory authority in public procurement field Monitoring and supervision body of public procurement system

ePublic Procurement in Romania The Electronic System for Public Procurement (SEAP) is the information system used for public procurement contract award procedures by electronic means. Electronic System for Public Procurement (www.e-licitatie.ro): 2002 - e-Licitatie (pilot project) 2006 – e-Licitatie extended version, in compliance with the new legal provisions on public procurement field, which have transposed the Directives 2004/17/EC and 2004/18/EC.

Electronic System for Public Procurement International recognition: good practice title at the European level (European Conference for e-Government, Como, 2003) and international level (International Conference for eGP, World Bank, Manila, 2004) the International Golden Link 2005 prize of the Association for the Communications and Electronics of the Military Forces, USA for “The most innovative solution”, at the International Defense or Civil Government section finalist at eEurope Awards 2005, Manchester, UK

e-Licitatie pilot project Operating since March, 2002 Set-up cost: 100 000 Euro Award procedure: reverse auction (standard and restricted) Stakeholders: Contracting Authorities Suppliers System’s administrator The general public

e-Licitatie pilot project in numbers 1171 suppliers, 1 000 contracting authorities 146 categories of products, thousands of goods Over 650 000 reverse auctions 20 000 visitors per month 580 suppliers at least 1 contract awarded 330 at least 10 contracts, 35 at least 500 contracts

e-Licitatie pilot project

Electronic System for Public Procurement www.e-licitatie.ro 2002 Closed bids – 35,300 Public authorities – 159 Private companies - 95 Category of products - 7 www.e-licitatie.ro 30.06.2006 Closed bids – 234,000 Public authorities – 1,000 Private companies – 1,171 Category of products - 146

e-Licitatie extended version Operating since: October 2006 Set-up cost: 3.5 mil Euro Designed to handle 100 000 auctions per day Stakeholders: Contracting Authorities Suppliers System’s administrator National Authority for Regulating and Monitoring Public Procurement The general public

e-Licitatie extended version Notice on a buyer profile Simplified contract notice on a dynamic purchasing system Public works concession Contract notice - Contracts to be awarded by a concessionaire who is not a contracting authority Design contest notice Results of design contest Notices: Prior information notice Contract notice Contract award notice Invitation to tender (request for quotation) Periodic indicative notice – Utilities Contract notice – Utilities Contract award notice – Utilities Qualification system – Utilities OJS eSender Starting with 1st of January 2007 – SEAP will be the national single point of the transmission of the notices to the EU Official Journal.

e-Licitatie extended version Contract awarding procedures: Request for quotation - award criteria: the lowest price the most economically advantageous tender Open auction - award criteria: Restricted auction - award criteria: Direct acquisition based on eCatalogue Electronic auction

e-Licitatie extended version Request for quotation (criterion: the lowest price) Invitation to tender and contract documents in SEAP Questions and answers The submission of tenders The evaluation of the technical specifications The decryption of the financial offer The publication of the EO’s classification The winner designation and publication in SEAP

e-Licitatie extended version Open auction (criterion: the lowest price) Prior information notice Contract notice – filling in SEAP and contract documents uploading A.N.R.M.A.P. - validation of notices The publication of the contract notice in SEAP / OJEU and SEAP Starting the auction procedure by electronic means The submission of tenders The evaluation of tenders The publication of the EO’s classification (SEAP) The winner designation and publication in SEAP (Contracting Authority) Contract award notice

e-Licitatie extended version Features: Mechanism for the standardization of the tender dossier Mechanisms for institutional monitoring and control (role-based) Scoring cards for complex acquisitions Mechanisms for the dissemination of good practices Flexible data collection, reporting and statistics module Web services Externalizable cryptosystem Wizard/Help

e-Licitatie extended version Technical sheet: Web-based system Architected by IGCTI Developed by a private consortium A mix of proprietary and open source technology Security based on digital certificates, user name and password (over SSL), various encryption schemes, anti-robot mechanisms protection, digital signatures Extended use of XML & Web Services

Electronic System for Public Procurement Revenue model: e-Licitatie (extended version) Tenderers: >> the registration procedure in SEAP is free of charge >> flat fee for participation / e-public procurement procedure - a limited number of participations in e-public procurement procedures is free of charge >> flat fee / eCatalogue position - the publication of the first 50 positions of the eCatalogue is free of charge Contracting Authorities: - flat fee / e-public procurement procedure e-Licitatie (pilot project) Tenderers: - 15 EUR/year (digital certificate for authentication) - 0.25 EUR/auction Contracting Authorities: - 0.25 - 0.50% from contracted value

Electronic System for Public Procurement Benefits: Assures the transparency and efficiency of public procurement procedures Simplifies the public contracts awarding procedure Offers more efficient and standardized work ways for suppliers Gives public information about public procurement processes Creates auditing mechanisms for the public acquisition process Contributes to public money saving Facilitates the participation of SMEs in the public contracts awarding procedures Reduces bureaucracy, diminishes corruption Encourages the electronic commerce development in Romania

Critical points The quality of public procurement file IT infrastructure, internet connection & digital literacy Lack of business intelligence analyses Back office procedures Interoperability

Projects started Industry market studies (pharmaceuticals, stationery, etc) In-depth industry studies targeting new products to be introduced in the system EU impact market study Knowing better the consequences of EU adhesion on e-procurement Classic vs. electronic procurement costs (study) We want to find out the total procurement costs on each procurement type IT infrastructure to enable PKI interoperability (project) Enables corporations and public administration units to communicate with one another on a secure and authentic basis

Next step Dynamic Purchase Systems Increasing e-accessibility Green procurement Increase the ratio of green procurement in total e-procurement

Thank you for your attention! The General Inspectorate for Communications and Information Technology Romania www.igcti.ro www.e-licitatie.ro