EDCS Basics and Enhancements Summer Institute August 31, 2015

2 Presentation Agenda 1.General overview of EDCS: -What is EDCS? -Why is it important? -Migration from GoAccess to GoSecure -How can I access EDCS? 2. Enhancements to EDCS in : -New Projected Cycles submission periods functionality -Funding page updates -Student by age data on Student Data Report -Program details page updates

General Overview of EDCS Enhanced Data Collection Solution Primary data collection tool for Dual Credits Source of monitoring and evaluating progress of a program 3

Extracts and Reports Extracts: -L18DC501 - L18 Dual Credits Total Approved Funding Extract -L18DC502 - L18 Dual Credits Form 1 - RPTs Extract -L18DC503 - L18 Dual Credits Form 2 - Activities + Forums Extract -L18DC503B - L18 Dual Credits Form 2 - Activities + Forums By Board Extract -L18DC503C - L18 Dual Credits Form 2 - Activities + Forums By College Extract 4

Extracts and Reports Extracts: -L18DC504 - L18 Dual Credits Form 3 - Dual Credits Extract -L18DC504B - L18 Dual Credits Form 3 - Dual Credits By Board Extract -L18DC504C - L18 Dual Credits Form 3 - Dual Credits By College Extract -L18DC505 - L18 Dual Credits Board and College Funding Extract -L18DC506 - L18 Dual Credits Student Data Report Raw Stats Extract -L18DC506B - L18 Dual Credits Student Data Report Raw Stats By Board Extract 5

Extracts and Reports Extracts: -L18DC509 – L18 Dual Credits Transportation Funding Extract -L18DC509B – L18 Dual Credits Transportation Funding Extract by Board -L18DC509C – L18 Dual Credits Transportation Funding Extract by College 6

Extracts and Reports Reports: Validation Report – create a PDF version of any errors and warnings encountered on the sign-off page for a particular submission. Verification Reports -L18DC101 - SCWI RFP Verification Report -L18DC102 – L18 Dual Credits Student Data Verification Report -L18DC103 – L18 Dual Credits Expenditure Verification Report -L18DC104 - L18 Dual Credits Print Signatures Report -L18DC105 - L18 Dual Credits Change Request Report -L18DC106 – L18 Dual Credits Projected Cycle Change Request Report 7

GoAccess  GoSecure GoAccess for EDCS will be decommissioning on September 12, 2015 User login today under GoAccess: 8

Migrating from GoAccess to GoSecure Step 1: Register for a GoSecure account Click on the following link to start the registration process: 9

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Step 2 – Validate your GoSecure account: - subject “Go Secure Login – Registration Confirmation” 14

15 - Enter the username ( address) and password you provided during the registration process - Click the “Sign in” button

- Once the confirmation process is completed, you will see the GO Secure Login – Validation screen (see below) - At this point, Step 2 is completed and you can close this page. Proceed to “Step 3 – Migrate your application roles”. 16

Step 3 – Migrate your application roles -Navigate to the GoAccess to GoSecure migration page: -Enter user name and password you have been using so far to access the application 17

- At the bottom of the page, check if “GoSecure Account” input box is populated with your GoSecure account created in Step 1. If not, enter your GoSecure account created in Step 1 (i.e. your address) 18

How to access EDCS Enter your GoSecure username and password 19

Enhancements to EDCS User login changes Improved identification and management of information between cycles Funding formulas incorporate increases to TCU seat purchase and faculty hourly rates Greater data efficiency 20

Enhancements to EDCS 1)6 new Projected Cycles submission periods available in EDCS: Current set of dual credits submission periods in EDCS for and : 21 YearSepOctNovDecJanFebMarAprMayJuneJulyAug 2014/15 Projected 2015/ Cycle 1 Contract Change Data Correction Cycle 2 Contract Change Data Correction 2015/16 Projected 2016/ Cycle 3 Contract Change Data Correction Cycle 4 Contract Change Data Correction Interim 2015/ Cycle 5 Contract Change Data Correction Cycle 6 Contract Change Data Correction Final 2015/ /17 Interim 2016/1 7 Final 2016/17

New set of dual credits submission periods in EDCS for and : 22 YearSepOctNovDecJanFebMarAprMa y JuneJulyAug 2014/15 Projected 2015/ Cycle 1 Contract Change Submissio n Period Cycle 2 Contract Change Submissio n Period 2015/ Cycle 3 Contract Change Submissio n Period Projected 2016/ Cycle 4 Contract Change Submission Period Interim 2015/ Cycle 5 Contract Change Submissio n Period Cycle 6 Contract Change Submissio n Period Cycle 1 Contract Change Submissio n Period Final 2015/ Cycle 2 Contract Change Submissio n Period 2016/ Cycle 3 Contract Change Submissio n Period Cycle 4 Contract Change Submission Period Interim 2016/ Cycle 5 Contract Change Submissio n Period Cycle 6 Contract Change Submissio n Period Final 2016/1 7

Dual credits submission period list 23

Dual credits verification reports 24

“Flag” Checkboxes Checkboxes will appear on: –Dual Credit Program Proposal – Course(s) –Forums and Activities – Funding If there are no changes to the requested amount and the data is to be reconsidered, select the checkboxes If new or modified information is entered in the requested fields, the checkbox will be read only 25

“Flag” Checkboxes 26

“Flag” Checkboxes 27

Funding Page Changes TCU seat purchase amount increase –$67.35 per hour to $71.36 at a secondary school Faculty hourly rate calculated at $91 per hour 28

Student Data Report Student by Age data collected only for students who started a dual credit program Data on total number of students who finished a dual credit program collected 29

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New in : 31

Program Details Page If “previously existing”, year program last ran and program number must be entered If primarily designed for “Students in SHSM programs”, the predominant sector from a drop-down list must be selected 32

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Questions? Alisha Bhanji Lynn Grittani 34