HEALTH AND SAFETY MANAGEMENT SYSTEMS Health and Safety Management Systems and Certification Vicki Gomersall

Agenda Managing Health and Safety Drivers for health and safety management Business benefits of implementing an OH&S management system The BS OHSAS approach The Assessment & certification process An introduction Benefits of certification Route to Certification Case Study – Westminster City Council

Managing Health and Safety

HSC Statistics 2006/7 Injuries 241 workers were killed at work 141,350 other injuries to employees were reported Ill health 2.2 million people were suffering from an illness they believed was caused or made worse by their current or past work. Working days lost 36 million days were lost overall

Drivers - Legislation(1) Examples: The Health and Safety at Work etc Act 1974, Control of Major Accident Hazards Regulations (COMAH) Control of Noise at Work Regulations Control of Substances Hazardous to Health Personal Protective Equipment Regulations Work at Height Regulations Lifting Operations and Lifting Equipment Regulations Construction (Design and Management) Regulations

Drivers – Legislation (2) Enforcement (2004/2005) 8445 enforcement notices 712 offences were prosecuted by HSE 95% conviction rate Fines: Average penalty - £18,765

Drivers for health and safety management Legislation Financial Moral argument Stakeholders Pressure groups Civil litigation

Business Benefits Greater control of risks leading to: Reduced down time Greater ability to deliver services Satisfied customers Happy employees / potential employees Less Absenteeism Greater productivity Reduced recruitment and training costs Reduced insurance premiums

Business Benefits Greater control of risks leading to: Happy regulators Happy stakeholders Better public image/reputation Reduced costs Greater profits

The BS OHSAS Approach - The requirements

Occupational Health and Safety Management Systems (OHSMS) A British Standard Enables an organisation to: develop an health and safety policy establish objectives and processes take action to improve performance Can be used for voluntary registration of an organisations OHS

The BS OHSAS Approach Planning Implementation & operation Implementation & operation Checking Management Review Continual Improvement Initial Review Policy

Where do we want to be? Management Review Policy Planning Feedback from measuring performance Audit

Planning How do we get to where we want to be? Policy Planning Implementation and Operation Feedback from measuring performance Audit

Planning (Cl. 4.3) 4.3.1Hazard identification, risk assessment and determining controls Legal and other requirements Objectives and programmes

Implementation and Operation Implementation & Operation Planning Checking and Corrective Action Feedback from measuring performance Audit

Implementation & Operation (Cl. 4.4) 4.4.1Resources, roles, responsibility, accountability and authority Competence, training and awareness Communication, participation and consultation Documentation Control of documents Operational Control Emergency preparedness and response

Checking Implementation and Operation Management Review Feedback from measuring performance Audit

Checking (Cl. 4.5) Performance measurement and monitoring Evaluation of compliance Incident investigation, nonconformity, corrective action and preventive action Control of records Internal audit

Management Review Management Review Checking Policy External Factors Internal Factors

Initial Review – Where are we now? Existing information, instructions & allocated resources Initial Review Policy Best practice/guidance from sector Legislation & regulations

The Assessment & Certification Process

Certification – An introduction Independent assessment of an organisations implementation of the occupational health and safety management standard (BS OHSAS 18001) Objectives of certification: Are the requirements of the Standard effectively implemented? Is the organisation effectively managing its occupational health and safety risks?

BSI Certification Service BSI delivers its OHSAS certification service in accordance with: EN 45012, the European accreditation standard that governs the activities of certification bodies operating system certification schemes. ISO Guide 66 - General requirements for bodies operating assessment and certification/registration of environmental management systems (EMS) ISO/IEC 17021: Conformity assessment - Requirements for bodies providing audit and certification of management systems

Certification – The benefits Confidence in the management processes Credibility to health and safety reporting Independent assurance to insurers of effective health and safety management Independent assurance to stakeholders of effective health and safety management Enhanced reputation Competitive Advantage

The Certification Process STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Step 1 - Initial enquiry Step 2 - Proposal Step 3 - Application Step 4 - Gap analysis Step 5 – Certification assessment Step 6 – Registration Step 7 – Maintenance Programme

The Certification Process STEP 1 – Initial Enquiry Initial enquiry Sales call Determination of Risk Level: Low risk e.g. office with no interface Medium risk e.g. light manufacturing, tourism High risk e.g. heavy manufacturing, hospitals

The Certification Process STEP 2 – Proposal Service Fees Conditions of Contract Assessment Duration E.g. 40 employees, medium risk = 4 man days

The Certification Process STEP 3 – Application Standard Application Form

The Certification Process STEP 4 – Gap Analysis Optional Initial Review

The Certification Process STEP 5 – Certification Assessment Stage 1 – Planning Site Tour Documentation review Planning of Stage 2 Stage 2 – Implementation and Effectiveness Recommendation with or without CAP Limited re-assessment Full re-assessment

The Certification Process STEP 6 – Registration Independent review Certificate issue

The Certification Process STEP 7 – Maintenance Programme Continuing Assessment Strategic Assessment Plan (SAP) Two visits per annum Strategic Review Review of the findings from the continuing assessments Development of the next SAP Recommendation for re-certification/withdrawl

Further Support Associate Consultant Programme Training Courses – Starter Kit

Benefits: 52% - large/significant improvement in regulatory compliance 32% - decrease in overall costs of accidents 17% - decrease in insurance premiums 4% - decrease of over 10% in insurance premiums What our customers say

Paint manufacturer in Liverpool reduced its Employers Liability premiums by 11% Double glazing manufacturer in Leeds reduced its EL premiums by 20% Construction company reduced its EL premiums from 1.5M to 1.25M Examples of Customer Savings

Client Case Study Westminster City Council

Summary Several drivers for managing health and safety Many benefits from implementing an occupational health and safety management system Many requirements of BS OHSAS are best practice and nothing new Certification provides assurance to stakeholders OHSAS helps you manage and improve OHS not just comply with legislation

Contact Us Name: Vicki Gomersall Title: Product Marketing Manager Address: BSI Management Systems PO Box 9000 Milton Keynes MK14 6WT Telephone: Fax: Links: