Finance 1Q05 NBOD Status Report Rick Giraudy VP Finance February 5, 2005

1Q05NBOD Meeting2 Presentation Agenda Organization Structure Program Enhancements Financial Metrics Challenges/Needs Budget Approval Next Quarters Activities Final Thoughts and Questions

1Q05NBOD Meeting3 Organizational Structure Changes National Treasure – Conference Treasure – Membership Treasure – BETF Liaison – Marvin Neal (Greater Birmingham) Alberta Gordon (New Jersey) Open Vanessa Davis (Atlanta)

1Q05NBOD Meeting4 Program Enhancements Added 12 chapters to the National 501(c)(6) Group for 2004 Tax Year ..\..\Taxes & Audit\BDPA501c6GroupChapters xls..\..\Taxes & Audit\BDPA501c6GroupChapters xls  MUST complete 2004 taxes  Send to N.O. and notify  For 2005 Tax year will need your Tax ID and Contact Name before 1 July 2005 File Your Form A good source is

1Q05NBOD Meeting5 Program Enhancements

1Q05NBOD Meeting6 Program Enhancements  Gross annual receipts of less than $100,000 and total assets less than $25,000  990ez, else 990  Filing deadline is 4 ½ months after the end of the fiscal year – normally 4/15  Can get an automatic 3 month extension with Form 8868 (on line) 7/15  A 2 nd 3 month extension MAY be approved with justification

1Q05NBOD Meeting7 Program Enhancements Conference team selected the same tool for conference registration  eCheck application submitted 2005 budget show’s income from: Section L, Corporate Marketing, In-kind, Registration, Souvenir Sales and National Programs separately

1Q05NBOD Meeting Financial Metrics Income Conf Corp Sales: $ In-Kind: $ Conf Registration: $ National Corp Sales: $ Membership: $ Expense Conf : $ HSCC: $ MM: $ MS: $ NO: $

1Q05NBOD Meeting9 Financial Metrics AP (as of 12/31/2004) $0.00 AR (as of 12/31/2004) $243,100 Bank Balances (as of 12/31/2004) Money Market - $173,033 National - $72,719 Conference - $30,719 Cash Account Balance (as of 12/31/2004) $24,240

1Q05NBOD Meeting Budget Highlights Income C. Corporate Marketing: In-Kind: Registration: Souvenir Sales: N. Corporate Marketing: BETF: Membership: $539,800 $250,000 $253,500 $4,000 $144,470 $7,500 $222,000 TOTAL $1,421,270

1Q05NBOD Meeting Budget Highlights $83, $12, $87,024 $83,210 $41,639 $159,250 $56,693 $20,120 $4,017 Expense Business Management: Chief Information Officer: Executive Director: Finance: Member Services; Membership Management: National Office: Strategy and Planning: President: TOTAL $1,383,121

1Q05NBOD Meeting12 Approval/Motion Request Entertain a motion to approve the 2004 Financial Statements Entertain a motion to approve the 2005 Budget V2.52

1Q05NBOD Meeting13 Challenges/Needs Too many manual transaction  Checks, paper applications Need to spread out more transactions  People working more than 5 hours a week Invoices sent from membership database when adding new members – lots of “I have already paid!” s Conference registration system setup in the ARC product for 2006 or 2007

1Q05NBOD Meeting14 Next Quarters Activities Track budget vs actual numbers in QB eCheck setup complete American Express transactions setup Audits started Train N.O. Staff to run financial reports Continue to send out checks around the 1 st and 15 th of the month Start & Complete 2004 form 990

1Q05NBOD Meeting15 Final Thoughts and Questions 2005 is my last year, we will have a new VPF in Will that be a member of your chapter?

1Q05NBOD Meeting16 Contact Information Rick Giraudy Day: Cell:

1Q05NBOD Meeting17 Chapters Aligned with the National 501(c)(6) status (2004 Tax Year) Albany Chapter Atlanta Chapter Baltimore Chapter Chattanooga Chapter Cincinnati Chapter Greater Birmingham Chapter Greater Columbia Chapter Hartford Chapter Orlando Chapter Richmond Chapter St Louis Chapter Triangle Chapter