Classification and Compensation Plan Update for Suffolk Public Schools, VA Introduction Presentation of Final Results February 12, 2015

Agenda Review Major Changes from January 8 Presentation of Draft Preliminary Results Review Final Recommendations Other Progress to Date  

Major Updates Three New Recommendations One New Phase – Phase 4 Overall Costs About the Same (↓ ~$5,000)  

Major Updates (Cont.) Recommendation 1: Classification of Buyer Removed as Position Phased Out; Reduced Cost Recommendation 2: Employees Recommended for Technology Technician Levels; Added Cost Recommendation 3: No Changes Recommendation 4: Maintenance of the Plan; No Changes Recommendation 5: New Recommendation but Included in Scope; No Cost  

Major Updates (Cont.) Recommendation 6: Custodian 10-Month Added and Coordinator and Director Level Positions Removed; Reduced Cost Recommendation 7: Maintenance of the Plan; No Changes Recommendation 8: New Recommendation to Address Correlation Between Years of Experience and Step; No Cost Recommendation 9: New Recommendation to Address Coordinator and Director Level Positions 10-20% Below Market; Costs Shifted From Previous Recommendation 6. Also Revised Recommended Pay Grade for Director of Elementary Leadership  

Recommendations Nine Total Recommendations to Address Compensation and Classification Findings Preliminary Implementation Costs Calculated for Each Recommendation; 5 have Associated Costs Recommendations Designed to Bring SPS to Market Suggested that all Recommendations be Implemented at the Same Time because Market Data has a Shelf-Life Up from six Two new added with costs, costs for one of these has been shifted from another rec based on SPS priority

Recommendations Recommendation 1: Regrade the ten classifications found to be 20 percent or more below market midpoint to be in alignment with the market. Annual Implementation Cost: $59,429.70

Recommendations Recommendation 2: Reclassify ten support positions to better reflect roles and responsibilities, and align with best practice. Annual Implementation Cost: $18,552.60

Recommendations Recommendation 3: Address inconsistencies in step progression found throughout the Teacher Scale as well as market competitiveness by adopting a revised Teacher Scale. Annual Implementation Cost: $3,886,005 PRELIMINARY COSTS

Recommendations Recommendation 4: Review the Support and Teacher Scales each year to determine if adjustments are needed based on the average movement of relevant local peer pay levels, and conduct a small survey of select classifications on an annual basis to determine if adjustments are required to remain competitive. Annual Implementation Cost: $0

Recommendations Recommendation 5: Conduct an in-depth review of contract classification compensation to determine if contract classifications are being appropriately compensated. Annual Implementation Cost: $0

Recommendations Recommendation 6: Regrade the 31 classifications found to be between 10 and 20 percent below market midpoint, as well as the Middle School Principal and High School Assistant Principal classifications to maintain internal equity. Annual Implementation Cost: $680,455.40

Recommendations Recommendation 7: Conduct a comprehensive classification and compensation study every five to seven years. Annual Implementation Cost: $0

Recommendations Recommendation 8: Conduct an in-depth analysis of the correlation between years of experience and placement within the salary structure. Annual Implementation Cost: $0

Recommendations Recommendation 9: : Regrade the six Coordinator and Director classifications found to be between 10 and 20 percent or more below market midpoint to be in alignment with the market, as well as the Director of Secondary Leadership classification to maintain internal equity. Annual Implementation Cost: $64,211.40

Recommendations Alternative Implementation Approach: Four Phased Approach for Implementing Recommendations Phase Recommendations Cost Phase 1 Recommendations 1- 5 $3,963,987 Phase 2 Recommendation 6 $680,455 Phase 3 Recommendation 7 & 8 $0 Phase 4 Recommendation 9 $64,211

Conclusion Total Implementation Costs: $4,708,654 Suffolk Public Schools current system is below market. Evergreen Solutions’ recommendations bring SPS to market. Implementation of the new structure will: Improve the internal equity of positions and the ability to compete for and retain dedicated, valued employees; Compensate employees taking into consideration internal and external equity; Allow for flexibility in its administration; and Provide ample room for salary growth within the ranges.   Costs reduced only slightly, about $5,000. Of the total $4.7 million cost, approx. 82.5 percent is for addressing teacher salaries. Clearly setting a teacher-centered priority for SPS.

Next Steps Provide Revised Job Descriptions Develop Solution Database Develop Compensation and Classification Plan for 2015-16 1. Update the current version of the SPS Classification and Compensation Plan and provide it in a format that is acceptable to the school board.    2. Placement of internal and external candidates on the scale 3. Fair Labor Standards Act status (exempt vs non-exempt)

Thank you! Questions? Tom Masters Manager Evergreen Solutions, LLC tomm@consultevergreen.com 850-459-9872