Secretary

RESPONSIBILITIES

Main JobMain Job To keep all systems and reports up to date. Be prompt, neat, organized, and efficient.

Club Registration

Access the Florida Key Club Website Then click the OPR page

Click the registration link

Select your club and then click proceed.

Insert your Advisor’s . Then create a unique password. The Secretary, President, and Advisor needs to know the password Your Lt. Governor, Zone Administrator, and District Secretary know your password in case you forget. Save the information you filled in.

You must complete the OIF before continuing into the OPR system. Save the information before sending the OIF. A complete OIF includes all officer’s and Advisor’s names, addresses and a phone number.

Once the OIF is submitted, you can fill out Pride Reports, update or view the OIF, and update or view previous Pride Reports.

Officer Information Form (OIF)

After registering your club, you will then be able to login into the OPR system. Select your club, enter your password, and then click login.

You can view or update your OIF here. Make updates to the OIF when the information changes.

A complete OIF includes all officer’s and Advisor’s names, address and at least one phone number. Make sure that the s are valid s. Without the OIF clubs could not receive vital information to succeed.

Monthly Responsibilities

Club MeetingsClub Meetings Take minutes at meetings They can be in whatever format you want but need to include: Date and time People present Each topic discussed Who spoke and a brief summary of what they said

Taking Minutes Practice Date:______ Time: ________ Officers Present: President Vice President Secretary Treasurer Call to Order: _______ Upcoming Events: 1.DCON: 2.Next club meeting Reports: President: Adjournment: ________

Pride Report Due the 10 th of each month

First, access the Florida Key Club website’ s home page. Then, click on the OPR system link.

Once on the OPR system’s log-in page, you need to select your club then enter your club’s password. If you need help with the OPR system, you can find online instructions here.

To start a Pride Report, select the month and year you wish to fill out the report for. Then click start report. You can view and update Pride Reports.

You should see this page once you click start report. From here you can complete the report.

Be sure “Members in club” corresponds to dues paid members.

Check with all club officers about contact from your Lt. Governor. Fill this box out with the correct information. This box helps the District know if your Lt. Governor is doing their job.

Only projects dealing with The Governor’s Project should be listed here. Formula for Calculating Total Service Hours Total # of paid members involved X Total # of hours project lasted Total Service Hours Formula for Calculating Total Service Hours Total # of paid members involved X Total # of hours project lasted Total Service Hours

Formula for Calculating Total Service Hours Total # of paid members involved X Total # of hours project lasted Total Service Hours Formula for Calculating Total Service Hours Total # of paid members involved X Total # of hours project lasted Total Service Hours When listing a project, make sure to have a title and a description of the project.

If you need more boxes for service projects then click here. Fundraisers will count as service hours if they are for charities not the individual club. If you have more than one Governor’s Project, then place (GP) in these boxes.

If you made changes to the above section, then make sure to save the changes. Click save if changes were made.

To add more projects, fill in this box and then click save. This will add more projects to the report. Once you make any changes to the report, make sure to click the submit report button.

You can always update who the Pride Report is ed.

Here you can add class directors, committee chairs, or maybe even the president of your sponsoring Kiwanis club. The Pride Report is ed to everyone on your club’s Officer Information Form, the District Secretary, your Lt. Governor, and your Zone Administrator. Make sure to click UPDATE MY INFORMATION, or the newly added people will not be added.

 Any questions?  Contact: -Lt. Governor -District Secretary Lauren McAllister