Federal Acquisition Service U.S. General Services Administration MAS Contractor Assistance Visits Jimmy Garcia Industrial Operations Analyst FAS, Supplier.

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Presentation transcript:

Federal Acquisition Service U.S. General Services Administration MAS Contractor Assistance Visits Jimmy Garcia Industrial Operations Analyst FAS, Supplier Management May 25 and 27, 2010

Federal Acquisition Service Contents Alphabet Soup Industrial Operations Analyst (IOA) Contractor Assistance Visits (CAVs) Objectives and Frequency Who Should Attend How to Prepare What to Expect During the Visit Contractor Report Card IG Audit vs. IOA CAV

Federal Acquisition Service Alphabet Soup MAS – Multiple Award Schedules IFF – Industrial Funding Fee 72A – Contractor Report of Sales PCO – Procurement Contracting Officer ACO – Administrative Contracting Officer IOA – Industrial Operations Analyst CAV – Contractor Assistance Visit

Federal Acquisition Service Industrial Operations Analyst (IOA) Educates contractors about their MAS contract Terms and Conditions Provides general business development resources Conducts Contractor Assistance Visits (CAVs) Explains MAS performance requirements Strategically located in major metropolitan areas

Federal Acquisition Service Contractor Assistance Visits (CAVs) Objectives Assess the level of compliance with MAS Terms and Conditions Assist with your questions or concerns Identify potential problems and pitfalls Test sales tracking system and processes Frequency Generally two (2) times during each five (5) year contract term

Federal Acquisition Service Contractor Assistance Visits (CAVs) Participants Your Company MAS Contract Administrator Other relevant personnel responsible for contractual functions (e.g. sales, marketing, order tracking, IFF remittance) GSA Industrial Operations Analyst (IOA)

Federal Acquisition Service Contractor Assistance Visits (CAVs) How to Prepare Initial phone call or from IOA - followed by pre-visit confirmation Familiarize yourself with the requirements addressed in pre-visit Contact the IOA with any questions

Federal Acquisition Service Contractor Assistance Visits (CAVs) Required Documentation GSA contract (signed SF 1449) Final Proposal Revision Commercial Sales Practice (CSP-1) All approved modifications (SF 30) Current approved pricelist and all previously approved versions

Federal Acquisition Service Contractor Assistance Visits (CAVs) Sales Records The sales data that supports your 72A reported sales for the quarters being reviewed. The following supporting documentation should also be made available (as applicable) RFQ/RFP Cost Proposal Purchase Order / Task Order Invoice

Federal Acquisition Service Contractor Assistance Visits (CAVs) Topics to expect during the CAV (not exhaustive) Sales Reporting Tracking System MAS Pricing and Economic Price Adjustments Scope of Contract Environmental Attributes Trade Agreement Acts Compliance Pricelist and GSA Advantage! ® Most Favored Customer and Discount Relationship Administrative Accuracy

Federal Acquisition Service Contractor Report Card A rating of your current level of compliance - a “snapshot” in time Objectives To keep you informed on your level of compliance with your MAS contract Terms and Conditions Frequency Generally two (2) during each five (5) year contract period

Federal Acquisition Service Contractor Report Card Keep in mind that the report card is an educational tool, not a punitive measure The CAV report and report card are just two of the many factors used by your PCO to determine whether or not to exercise option periods

Federal Acquisition Service Contractor Report Card Question Categories Category 1 - Critical Category 2 - Mandatory Category 3 - Above and Beyond Ratings Exceptional Very Good Satisfactory Marginal Serious Concerns Exist View a sample report card at the Vendor Support Center (vsc.gsa.gov)

Federal Acquisition Service IG Audit vs. IOA CAV Subpoena powerNo subpoena power Lengthy data collection and analysis Short visit and quick turnaround Focus on pricing issues Review of many compliance areas Complete review of transactions Process review and data sampling Pre-award or post-awardMidterm and end of term Identify contractual issues Identify, educate, and assist in the resolution of contractual issues

Federal Acquisition Service Questions ? Jimmy Garcia Industrial Operations Analyst (IOA) GSA, Federal Acquisition Service Supplier Management