RJB Technical Consulting Microsoft Office SharePoint Server 2007 Deployment – Do’s and Don’ts Russ Basiura RJB Technical Consulting

RJB Technical Consulting What Contributes to a Chaotic Deployment Site Proliferation with no Plan Server Proliferation – IT doesn’t meet needs of dept. No Quotas, No Blocked File Types, No Policies Unreliable Service (No SLAs) No Communication No security audits or security policies (information leaks) No life cycle management or cleanup

RJB Technical Consulting What Contributes to a Successful Deployment CXO sponsored strategy (stakeholder buy in) Well Communicated Strategy & Service Offering Consolidated Well Managed Server Farms Consistency, Standards, Branding, Usage Policies Security Policies and Enforcement, Information Management Policies Easy to use and powerful Search On Demand/Accessible Training and Support

RJB Technical Consulting #1 Don’t : Site Proliferation Environments Grow Virally. Sites Topology Quickly Spins Out of Control Information Architecture is Unmanageable

RJB Technical Consulting #2 Don’t : Server Proliferation More Servers / Farms increase the complexity Increased Support and Management Out of Control Physical Architecture Standardization becomes impossible

RJB Technical Consulting #3 Don’t : No SLAs Unreliable Service (No SLAs) Memory leaks from bad untested, unsupported code Unreliable support No strategy, No training Lack of Growth & Usage Reporting

RJB Technical Consulting #4 Don’t : No Communication Employees Confused by Technology Selection Lack of Consistent Message

RJB Technical Consulting #5 Don’t : No Security Plan No Security Audit Who is downloading? What is modified? Look at 3 rd Party Utilities No Security Policies Individual Accounts at Top Levels

RJB Technical Consulting #6 Don’t : No Lifecycle Management No Process for Managing Information Sites become stale over time No Archiving or Disposition Leads to Electronic Dumping Ground

RJB Technical Consulting #1 Do : C-Sponsorship Find a Champion Get CxO Support for SharePoint Strategy Get Buy in from Business Stakeholders

RJB Technical Consulting #2 Do : Communicate Define and Promote the Strategy Why SharePoint? Include Definitive Usage Modal Establish a Clear Service Offering Web Content Management

RJB Technical Consulting #3 Do : Management Design a Consolidated Farm Backup, Restore, Disaster Recovery Content DB and Data Management Updates and Server Packs Shared Services Service Accounts and Password Changes

RJB Technical Consulting #4 Do : Standards Implement Environmental Standards Design for Consistency across Sites Standardize Branding

RJB Technical Consulting #5 Do : Security Define your Security Strategy How will it be implemented? How will it be enforced? Plan Information Architecture and Management

RJB Technical Consulting #6 Do : Search Leverage Enterprise Search Capabilities Provide easy access to file stores NTFS Security Information Architecture Metadata Improves Result Relevancy

RJB Technical Consulting #7 Do : Training Establish and Communicate the Training Plan Users / Information Workers’ Designers / Powers Users Developers Administrators Leverage Online Training Live Meeting Podcasts

RJB Technical Consulting Thanks for coming to our PhillySharePoint Day!!