Welcome Fenland District Scout Council AGM 2013

Fenland District Scout Council Agenda 1.Welcome 2.Apologies 3. Approval of minutes of the Annual General Meeting held 21st June Treasurer’s Report – to note the approval of Annual Report and Accounts by the Trustees 5. Adoption of the amended Constitution 6. District Commissioners Report 7. Chairman’s Report for the District Executive Committee 8. Appointment of Ex-officio Officers a) District Commissioner b) District Chairman – nominated by District Commissioner c) District President d) District Secretary e) District Treasurer f) District Scout Network Commissioner g) District Explorer Scout Commissioner

h) District Representative to the County Scout Council 1) 1 uniformed representative 2) 1 non-uniformed representative 3) 2 under 25 representatives 9. District Executive Committee a) Elected Members b) Nominated by District Commissioner c) Co-opted Members to be appointed at meeting of District Executive Committee 10. County Representative – Liz Craig, County Commissioner 11. Awards 12. New District Team 13. Reported on Project Compass 14. Briefing on Use/Misuse of Social Media 15. Presentation on re-launch of Scout Network 16. Presentation of new District Development Plan 17. Presentation on Youth Forums 18. Meeting Closed by District Chairman

County Commissioner Liz Craig

Awards

District Commissioner John Lattimore

District Team

Future Meetings ADC’s Meeting - 18 th July :30 - 2nd March Scout HQ All Leaders Meeting – 24 th July – 19:00 – District Scout HQ

Activity Notification Chapter 9 Activities Camping Notification i. The relevant home Commissioner (or their nominee) must be notified before any camping or residential event takes place. Seven days notice should be given; ii. Where a camp or residential event takes place using facilities not owned or operated by Scouting, for example a youth hostel, a public (commercial) campsite, or a farmer’s field, the host District Commissioner must be notified beforehand. 14 days notice should be given; iii. Where a camp, expedition or residential event involves facilities not owned or operated by Scouting spread across a number of Districts, the permit holder must notify the County Secretary(s), who in turn should notify the respective host District Commissioners. (For expeditions, see Rule 9.63.)

Prior to every activity the Leader must ensure that: It has been approved by the relevant District/County Commissioner; If necessary, they - or another member of the party - holds a permit in accordance with the adventurous Activity Permit Scheme (see Rule 9.7); It is the leader holding the permit who takes all decisions for the duration of the activity; There is additional, responsible supervision as required (including for those in the locality of the activity but not actively involved, see Rules ); Suitable InTouch arrangements are in place (see Rule 9.3); It is appropriate to the age and abilities of all participants; Each participant has received appropriate training; The Scout Association - Policy, Organisation and Rules – April 2013 Chapter 9 Page 3 An appropriate weather forecast is obtained and acted upon in terms of selecting the area in which the activity will operate and that each participant is suitably equipped to tackle predicted/possible extremes; All equipment is appropriate for the activity; Rule 9.2 Preparations Any other requirements of The Scout Association, including Child Protection and Safety, have been complied with; Any legal requirements for the activity have been complied with.

Accident Reporting Chapter 7 Emergency Procedures Rule 7.1 Communication Rule 7.2 Emergency Procedures Rule 7.3 Overriding Controls Rule 7.4 Accident Reporting Note the appropriate rescue service(s) if required; the home Scout authority (DC); the next of kin; in the case of a serious accident (loss of life, the prospect of loss of life or paralysis), the Duty Media Officer at Headquarters.

Project Compass Phil Richardson

Use/Misuse of Social Media Claire Richardson

Social Media DO use a group page DO check your settings: Privacy should be closed or secret Membership should be approved by admin Posting should allow members to post Notifications should be off DO make sure that the page is only used for relevant Scouting purposes DO make sure members are aware that pictures cannot be tagged. Do not have young people as ‘friends’, or encourage them to be friends with people they would not usually accept Do not ‘personal message’ young people Do not allow inappropriate discussions or bullying to continue Do not post things in a way you would not speak to young people in person – be aware of abbreviations meaning different things depending on generation!!!

Mobile Phone / s DO make sure that an appropriate adult is always copied into texts / s to young people DO make sure that it is an appropriate time of day to make contact DO NOT directly telephone a young person DO NOT use abbreviations which have different connotations depending on your...generation

Photos DO make sure that you have a robust photo consent form which covers taking them, and all possible uses:  For Scouting. I.E. to advertise and promote Scouting activities to others for example in the local media, in newsletters, websites or on displays.  For distribution to parents and young people. This should include monitoring which pictures are taken, and how they can be shared. DO make sure that young people are appropriately dressed and positioned.

Re-launch of Scout Network Martin Whelan and Roy Coulson

What is Scout Network? “Scout Network allows 18 to 25 year-olds who have an interest in both Scouting and their own personal development, and ultimately want to have fun, the opportunity to do so.”

North West Cambridgeshire Peterborough/Whittlesey –6 th July – Night at the Dogs –21 st July – Orienteering and BBQ at Ferry Meadows –28 th August – Peterborough Beer Festival –10 th September – Top Awards

North East Cambridgeshire March/Wisbech –18 th August - Bowling –29 th September – Top Awards –Activity to be organised in early October Aiming to involve Norfolk and Lincolnshire in this area

Next steps Register interest –Flyers –

District Development Plan Oliver Arthur

Youth Forums Richard Noot-Davies

Meeting Closed by District Chairman

Fenland District AGM 2013 District Commissioner - John Lattimore - Emergency Phone Number