University Office Space Survey Process: Consultant Selection Paulien & Associates Denver, CO Survey All University Offices 3,144 Offices (MHMP, IBC, South Campus, RCC, RGA, RVA) 67 Buildings Surveyed 100+ Offices/Day on Average Verification of Existing Space Data Confirmed Occupant(s) Name, Title, Department/Division Verified Space Configuration Assessed Condition of Space (Floors, Walls, Ceilings)

University Office Space Survey

Sample of Preliminary Findings: 48 people with multiple offices 2 Faculty have 3 offices 35 Offices are assigned to Emeritus Faculty Equivalent to ~5,700 ASF Roughly 160 ASF per Emeritus Faculty

University Office Space Survey Sample of Preliminary Findings: Largest Single Occupant Office 448 ASF Smallest Office 49 ASF Average Office Size 200 ASF Draft Report just received, being reviewed

University Office Space Survey Rice Administrative Space Guidelines Staff Typelow asfhigh asf Provost Vice Provost Dean Department Chair Tenure-Track Faculty Non Tenure-Track Faculty Post Doc7095 Research Assistant3550 Graduate Assistant3550 Vice President Assistant/Associate Vice President Director/Manager Professional/Technical80100 Staff Workstation60100

University Office Space Survey Rice Administrative Space Guidelines Staff Typelow asfhigh asf Provost Vice Provost Dean Department Chair Tenure-Track Faculty Non Tenure-Track Faculty Post Doc7095 Research Assistant3550 Graduate Assistant3550 Vice President Assistant/Associate Vice President Director/Manager Professional/Technical80100 Staff Workstation60100

University Office Space Survey Strategies: Reduce the number of multiple offices 48 people are occupying more than one office Multiple offices account for over 18,200 assignable square feet Make up to 24 “new” offices available

University Office Space Survey Strategies: Evaluate offices assigned to Emeritus Faculty On a space available basis, emeritus faculty may occupy shared office space when they are actively engaged in ongoing teaching, research, publication, or service to the University. Assignment of a private office to an emeritus professor must be approved by the Provost as an exception to policy and should be based on a level of activity comparable to that of a full-time faculty member.

University Office Space Survey Strategies: Incentivize departments/units to adopt efficient space utilization principles based on the Administrative Space Guidelines 8.33% (47,147 ASF) of office space surveyed is vacant Notre Dame provides funding incentives to cover renovation costs for departments that adopt efficient space utilization principles such as open office environments and more efficient ASF/Person space factors.

Thank You! University Office Space Survey