February 17, MIS Conference 1

 Presenter ◦ Emily Rang, Information Technology Specialist with WA State Office of Superintendent of Public Instruction (OSPI) ◦ Agency of approximately: 400 employees, 15 departments and 53 online web applications 2 MIS Feb 17, 2012

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 Improve education for students ◦ Meaningful, timely data  What worked and what didn’t  What we learned that surprised us  What we are doing now 4 MIS Feb 17, 2012

SEA LEA 5 MIS Feb 17, 2012 Special Ed office Special Ed Dept. HR Dept. Homeless Ed Office State and Federal Reporting HQ Teacher office Homeless Student Office Special Ed DBHQT DB Homeless Spreadsheet

 Reduce burden on LEA and SEA ◦ Consolidate data collections  Create common definitions of data ◦ Reuse data at SEA 6 MIS Feb 17, 2012

 Installed Data Governance Cartoons Courtesy of The Data Governance Institute, LLC. ( 7 MIS Feb 17, 2012

8  Identified Silos in SEA ◦ Individual program areas  Assigned clear “data owners”  Importance of maintaining “ownership” of their data

 Worked on common, clear, concise data definitions ◦ Internal SEA meeting once a week ◦ Documented in a data manual ◦ Used Data Governance meetings 9 MIS Feb 17, 2012

 Comprehensive Education Data And Research System (CEDARS) ◦ Single LEA submission to SEA  Student  Teacher  Course 10 MIS Feb 17, 2012

Make everything as simple as possible, but not simpler. - Albert Einstein 11 MIS Feb 17, 2012

 Reviewed Existing Data Collections ◦ Identified all program areas of SEA with separate data collections of overlapping data 12 MIS Feb 17, 2012

 Slowly started replacing single, one-off data collections  Instead, pre-populated data for LEA acceptance of quality instead of data entry 13 MIS Feb 17, 2012

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Right.. ? 17 MIS Feb 17, 2012

 Combatted silos in the SEA, but we missed them in the LEA. 18 MIS Feb 17, 2012

 LEA’s Program offices didn’t know their CEDARS contact in the LEA 19 MIS Feb 17, 2012

LEA & SEA Data Review SEA LEA 20 MIS Feb 17, 2012 CEDARS Special Ed Dept. HR Dept. Homeless Ed Office State and Federal Reporting

 Unified Communications from SEA ◦ CEDARS and program offices  s  Webinars  In-person trainings 21 MIS Feb 17, 2012

 Unified communications from SEA as one agency 22 MIS Feb 17, 2012

 Training Webinars ◦ with invitations to both the Program LEA and CEDARS LEA contacts ◦ Presented by both the program SEA and CEDARS SEA contacts 23 MIS Feb 17, 2012

 Creating great documentation! ◦ Business rules, business rules, business rules ◦ User Guides ◦ Mapping documents ◦ Posting business rules for reports 24 MIS Feb 17, 2012

 Transitioning a one-off database used by Bilingual SEA and LEA for tracking students LEP eligibility into CEDARS ◦ Data ◦ Functionality 25 MIS Feb 17, 2012

 Adding more complicated data collections to CEDARS in ◦ Absence data ◦ Discipline data ◦ Turning this into a pre-populated annual report 26 MIS Feb 17, 2012

 Finding new opportunities ◦ Additional Special Education reporting ◦ Title I ◦ Unexcused Absences and Truancy ◦ Discipline 27 MIS Feb 17, 2012

 Adding data quality reports for CEDARS Users about program reports ◦ Bilingual Student ◦ Immigrant Student 28 MIS Feb 17, 2012

 Annual data review reports available earlier  Inviting broader range of LEA users to Webinars, Video Conferences  SEA staff modeling team behavior 29 MIS Feb 17, 2012

THANK YOU! Emily Rang OSPI Information Technology Customer Support (360) MIS Feb 17, 2012