Missouri Electrical Cooperatives Multi-Jurisdictional Hazard Mitigation Plan Kick-Off Meeting #3 Ozark Electric Cooperative Mt. Vernon, Missouri January 25, 2011

Welcome & Introductions Who are we? – Rob Land, Risk Management and Training Director Association of Missouri Electric Cooperatives – Doug Hermes, Statewide Coordinator, Missouri Association of Councils of Government – Tye Parsons, Executive Director, Northwest Missouri Regional Council of Governments

Who are you? Welcome & Introductions Electric Cooperatives Barry Electric Cooperative Barton County Electric Cooperative, Inc. KAMO Power (G&T) New-Mac Electric Cooperative, Inc. Osage Valley Electric Cooperative Association Ozark Electric Cooperative Sac Osage Electric Cooperative Southwest Electric Cooperative Webster Electric Cooperative Regional Planning Commissions Southwest Missouri Council of Governments Harry S Truman Coordinating Council Kaysinger Basic Regional Planning Commission

Why Are We Here? Congress passed the Disaster Mitigation Act in 2000 that requires state and local governments and other public bodies to plan and prepare for future natural disasters. Having a federally-approved Hazard Mitigation Plan (HMP) is a key eligibility component for federal disaster mitigation dollars

Why Are We Here? Missouri’s Electric Cooperatives will be eligible to apply for federal disaster mitigation funds IF: They are potentially eligible in the Code of Federal Regulations; They participate in the creation of a local HMP; They formally adopt the local FEMA- approved HMP; A Benefit Cost Analysis on the proposed project shows that for every dollar spent, greater than one dollar in future damages will be saved (BCA 1.0+)

Why Are We Here? Mitigation funds can be used for: – Infrastructure hardening (retrofit) – Retrofit existing buildings and structures – Structure elevation – Soil stabilization – Etc. – Maintenance and “capital improvement” projects are NOT eligible

Why Are We Here?

Mitigation Dollars 404 Mitigation Hazard Mitigation Grant Program (HMGP) Pre-Disaster Mitigation Flood Mitigation Assistance Repetitive Flood Claims Severe Repetitive Loss Used on undamaged infrastructure / facilities 406 Mitigation Part of the Public Assistance Program Post-Disaster Only Used to Return to Previous Condition Can ONLY be used to improve infrastructure / facilities damaged as a result of the event

Mitigation Dollars 404 Mitigation Hazard Mitigation Grant Program (HMGP) – Tied to a specific disaster declaration – 20% of the total disaster losses are available as HMGP – Applications are due within 12 months of the declaration – In 2008 nearly every county was declared a federal disaster – HMGP is used on undamaged infrastructure/facilities within a disaster-declared county Visit and select FY2011 Unified Hazard Mitigation Assistance Grant Guidance for more information about the 404 programs.

Why Are We Here? Several months ago, AMEC approached Missouri SEMA about developing a statewide HMP that would cover the 47 cooperatives in the state. SEMA recommended using Missouri’s Regional Planning Commissions to complete the plan, who have been completing county-level hazard mitigation plans since the early 2000s.

Structure and Process Missouri’s 19 RPCs Every Non- Metro RPC will be completing at least two individual cooperative “chapters” of the Statewide plan.

Structure and Process Northwest Missouri Regional Council of Governments is the lead RPC for this project. Bootheel RPEDC is responsible for GIS QA/QC Missouri’s 19 RPCs

Structure and Process Each Cooperative has been assigned an RPC to complete your “chapter”

Structure and Process Southwest Missouri Council of Governments Barry Electric Cooperative Ozark Electric Cooperative Southwest Electric Cooperative Webster Electric Cooperative Harry S Truman Coordinating Council Barton County Electric Cooperative, Inc. KAMO Power (G&T) New-Mac Electric Cooperative Kaysinger Basin Regional Planning Commission Osage Valley Electric Cooperative Association Sac Osage Electric Cooperative

Structure and Process The Statewide HMP will be broken into two general parts: – Part One: Plan elements common to every electric cooperative – Part Two: Individual “chapters” for each cooperative that list specific hazard considerations and vulnerabilities, infrastructure inventory, and mitigation strategies.

Structure and Process Specific Hazard Vulnerabilities – i.e. Flood Areas, Heavily Forested, Earthquake Zones, Dam Failure, Land Slide Infrastructure Inventory – Transmission/Distribution Lines, Buildings, Other Related Facilities Mitigation Strategies – i.e. Underground utilities, storm safe rooms, tree trimming, hardening lines/poles

Project Timeline February – May 2011 – Data collection and asset inventory June – November 2011 – HMP meetings with Cooperative staff – RPCs create individual Cooperative “chapters”

Project Timeline Final Cooperative “chapters” are due December 1 st, First draft of entire statewide HMP plan is due to SEMA March 15 th, Final draft is due to SEMA May 15 th, Local HMPs must be updated and re- approved by FEMA every five years.

What Happens First? The first few months of the project revolve around data collection and mapping. The RPCs will be contacting you to discuss data needs (specifically your physical assets).

What Happens First? Data Collection – Lines, buildings, critical infrastructure, generation/transmission/distribution related facilities – Prefer standard GIS format (ESRI) – RPCs will overlay base asset information with hazard maps to produce loss estimates.

What Happens Next? After the data collection is complete and SEMA has approved our plan template, the RPCs will begin the planning process RPC staff will be meeting with Cooperative staff to determine: – Specific vulnerabilities – Past mitigation efforts – Prioritized mitigation actions

What Happens Next? The public must be given a chance to provide input to your plan. Some public input methods: – Informing your customers about the HMP planning process via your website, newspaper article, or notification on a bill – Providing a way for the public to offer comments regarding the HMP

Tracking In-Kind Contributions The federal funds paying for the statewide HMP require local matching funds. In-Kind matching funds are documented by the work put in by Cooperative staff towards this project. Cash match is an option

Tracking In-Kind Contributions In-Kind contributions are documented by using a special timesheet for the project Whenever you work on the HMP project, be sure to record your time on the timesheet and have a supervisor sign it. This includes: – Phone calls with RPC staff – Travel time to/from HMP meetings – Time spent gathering data for the plan

Tracking In-Kind Contributions

Break Out Southwest Missouri Council of Governments Barry Electric Cooperative Ozark Electric Cooperative Southwest Electric Cooperative Webster Electric Cooperative Harry S Truman Coordinating Council Barton County Electric Cooperative, Inc. KAMO Power (G&T) New-Mac Electric Cooperative Kaysinger Basin Regional Planning Commission Osage Valley Electric Cooperative Association Sac Osage Electric Cooperative

Questions? Thank you to Ozark Electric Cooperative for hosting our kick-off meeting today. If you have questions after today, be sure to contact your partnering RPC!