people © 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Reports 2014

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Topics Types of Reports Cash Versus Accrual Reports Accounting Reports Business Management Reports QuickBooks Graphs Building Custom Reports Memorizing Reports Processing Multiple Reports Finding Transactions Exporting Reports to Spreadsheets

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Types of Reports Two major types of reports in QuickBooks: – Accounting Reports – Business Management Reports

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Accounting Reports Contain information about transactions and accounts – Example: The Profit & Loss report is a summary report of all transactions coded to income and expense accounts for a specified period of time

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Business Management Reports Used to monitor different activities of a business to help plan workflow and review transactions that have already occurred Provide critical information that you need to operate your business – Example: The Customer Contact List report shows addresses, phone numbers, fax numbers, and other information about Customers

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Cash vs. Accrual Reports Set default for all summary reports to the cash or accrual basis You can always switch between cash and accrual reports by modifying reports

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Accounting Reports Profit & Loss Standard Profit & Loss by Class Report Profit & Loss by Job Report Balance Sheet Statement of Cash Flows General Ledger Trial Balance Voided/Deleted Transactions

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Profit and Loss Report

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Analyzing the Profit & Loss Report The first section shows the total of each of your income accounts The next section shows your Cost of Goods Sold accounts (costs of the products you sell) At the bottom of the report, shows Net Income – the amount of your revenue less your Cost of Goods Sold and your operating expenses

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Profit and Loss by Class Select the Reports menu, select Company & Financial, and then select Profit & Loss by Class Totals for each Class are displayed in a separate column

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Profit and Loss By Job Divides Profit & Loss report into Customers or Jobs, also called the Job Cost report Allows you to see your profitability for each customer or job and spot pricing problems, as well as costs that are out of the ordinary

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Balance Sheet Shows financial position, as defined by the balances in each of your asset, liabilities, and equity accounts on a given date

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Statement of Cash Flows Shows detail of cash on the Balance Sheet Provides information about investing and financing activities, such as purchasing equipment or borrowing

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. General Ledger Shows you all of the activity in all of your accounts for a specific period Can omit accounts with no activity and zero balance by selecting In Use under Advanced

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Trial Balance Shows the balance of each of the accounts as of a certain date The report shows these balances in a Debit and Credit format

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Voided/Deleted Transactions Report Shows a list of voided or deleted transactions – Includes when transactions were voided or deleted The standard version presents the transaction in a summary format

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Business Management Reports List Reports: – Customer Phone List – Vendor Contact List – Item Price List Banking Reports: – Check Detail Report Accounts Receivable and Accounts Payable Reports: – Collections Report – Customer Balance Detail Report – Vendor Balance Detail Report – Sales Tax Liability Report

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. List Reports Select the Reports menu, then select List, and then select: – Customer Phone List – Vendor Contact List – Item Price List These reports show the corresponding listing

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Check Detail Report Shows the detailed expense account information about transactions associated with a Bill Payment Useful for tracking Accounts Payable or Payroll

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Collections Report The Collections Report shows each customer’s outstanding Invoices along with the customer’s telephone number

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Customer Balance Detail Report Shows all transactions that use Accounts Receivable account, including Invoices, Payments, Discounts, and Finance Charges

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Vendor Balance Detail Report Shows transactions that use Accounts Payable, including Bills, Bill Credits, Bill Payments, and Discounts

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. QuickBooks Graphs Shows your income and expenses by month as well as a pie chart showing summary of your expenses – You can view graph by account or customer

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Building Custom Reports Use the Customize Report button to add or delete columns and change several other formats of the report Use the Filters tab on the Modify Report window to narrow the contents of reports

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Memorizing Reports After you’ve modified a report, you can memorize the format and filtering so that you don’t have to perform all of the modification steps the next time you want to view the report Memorizing reports doesn’t memorize the data on the report, only the format, dates, and filtering With your report displayed, click Memorize at the top of the report

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Report Groups Report Groups allows you to combine several reports into a group, so that you can later display and/or print the reports in the group as a batch

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Processing Multiple Reports Select the Reports menu and then select Process Multiple Reports Select the group from the Select Memorized Reports From drop-down list If you don’t want to display or print all the reports in the group, click the checkmark (√) in the left column to remove it Click Display to show the reports on the window or click Print to print all the reports

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Printing Reports Click Print at the top of the window Specify the orientation (landscape or portrait) and page-count Fit report to 1 page(s) wide and Fit report to 1 page(s) high reduces the font size of the report so the width of all columns does not exceed page width

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Searching Transactions in Registers Use the Search command in the Icon Bar – Searches fields in all Customers, Vendors, Employees and Transactions

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. QuickReports Information about a customer, vendor, or item Generate QuickReports from account registers, forms, or lists

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Using QuickZoom Convenient feature that allows you to see the detail behind numbers on reports Double click to see more detail.

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Exporting a Report to Microsoft Excel Exporting to Excel to modify reports After exporting, you can update the report with QuickBooks data from within Excel

© 2013 The Sleeter Group All rights reserved. Intuit, the Intuit logo and QuickBooks, among others, are registered trademarks of Intuit Inc. Other parties’ marks are the property of their respective owners. Summary of Key Points Types of Reports Cash Versus Accrual Reports Accounting Reports Business Management Reports QuickBooks Graphs Building Custom Reports Memorizing Reports Processing Multiple Reports Finding Transactions Exporting Reports to Spreadsheets