NEDSS Messaging Solution -Scope & Role of EVM- Arunkumar Srinivasan, MS Project lead, NMS Division of Integrated Surveillance Systems and Services National Center for Public Health Informatics Coordinating Center for Health Information and Service Centers for Disease Control and Prevention February 6, 2009 The findings and conclusions in this presentation are those of the authors and do not necessarily represent the views of the Centers for Disease Control and Prevention.

Health Dept. Cancer Registry NEDSS System PH Lab Systems eHARS STD*MIS Immunization Registry Local Health Dept. Cancer Registry NEDSS System PH Lab Systems eHARS STD*MIS Immunization Registry CDC Lab Corp Mayo Hospital 1 HMO 2 N-MSS ELR Case Reporting Case Notification N-MSS Public Health Surveillance Systems

Scope Message Management Solution –Commercial Product – Orion Rhapsody –Custom Components – NEDSS Brokering Tool Current Stakeholders –State Public Health Departments (19) –Local/County Jurisdictions (3) Annual Budget - $1.3 million (Core + Optional) Team - 6 Resources

Value* of EVMS to MSS project Reliable data for planning new deployments Integration of work, schedule, and cost provides comprehensive view of the status of the project Early warning signal on cost overrun and predictor of final cost Early warning signal on schedule performance Year end analysis will support similar projects *The Costs And Benefits Of The Earned Value Management Process- David S. Christensen

EVMS Implementation The Road to Success Joseph Baweja III, PMP SAIC Program Manager February 6, 2009

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 6 Road Map This is not an easy journey! Definition of Work Baseline Tracking Costs Updating Status Reports Analysis Conclusion

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 7 This Isn’t Easy the First Time But it does get easier the more you do it! New processes New tools New acronyms New reporting methods Additional effort and costs (in the beginning) Culture shock for your team

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 8 Definition of Work Good Work Breakdown Structure (WBS) is the key. This is the basis for the schedule, how to track costs, and reporting.

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 9 Baseline the Schedule Each task on the schedule needs to map back to the WBS. Tasks need resources assigned. The status method for each task needs to be defined (% complete, all or nothing, etc.) Resources need to be defined/named and assigned costs (hourly rate). The schedule needs to be leveled to evenly allocate the effort.

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 10 Track Costs Track labor back to the schedule and WBS elements. Account for period of performance changes. Don’t forget travel and other direct costs.

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 11 Update Status The schedule needs to be updated as tasks are completed, changed, added, etc. Our schedule is uploaded monthly and merged with our cost data. Reports are generated based on what was completed (planned vs. actual).

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 12 Reports (CPR 1)

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 13 Reports (CPR 5)

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 14 Analysis What does all this mean? Why are we under running/over running? Are we ahead or behind schedule? Task by task analysis Overall analysis

Energy | Environment | National Security | Health | Critical Infrastructure © 2008 Science Applications International Corporation. All rights reserved. SAIC and the SAIC logo are registered trademarks of Science Applications International Corporation in the U.S. and/or other countries. 15 Conclusion You need to have well defined scope and a good WBS. Processes and procedures can help. The WBS is the basis of your schedule and cost tracking. Know how you can track costs up front. Your schedule needs to be updated frequently and correctly. The first attempts may surprise you. After you’ve done one of these projects, it gets much easier!