Institutional Repositories: Laying Foundations for a New Era of Scholarly Communication? Jessie Hey Online Information London, UK 1 Dec 2004 A practical view from the Southampton University Research Repository

In an ideal world – all research is freely available Can we aspire to this new fertile era of scholarly communication? Majority of research output is through journal publications Journals available on subscription Last 5 years –Library budget risen 12% –Journals risen 50% Even the work of our own researchers is less available to us

New directions: laying foundations 2 complementary routes to Open Access to Research Open Access journals Open Access repositories UK House of Commons Committee report July 2004 supports Institutional Repositories Government response; awaiting funders policy for maximum impact Meanwhile Wellcome Trust shows an Open Access lead, NIH in USA (will need discipline and institutional repository cooperation) Pilot project leads to key University Research Management support for Southampton Institutional Research Repository

An Institutional Research Repository for Southampton Institutional Repository for Research set up (e-Prints Soton) Southampton University Research e-Prints – essential ingredient - working closely with schools Feeding back into pioneering EPrints software good citation and information management practice experimenting with best balance of assisted deposit Research by UK JISC funded TARDis project (Targeting Academic Research for Deposit and Disclosure – ends early 2005) has capacity for adding full text (e-Prints) if available –Electronic copies of any research output e.g. journal articles, book chapters, conference papers even multimedia

Southamptons Institutional Repository for all research

Sampling of faculty websites – assessing current practice

e-Prints Soton evolution Original intent to provide secure storage for the full text of Southampton research output (e-Print Archive including post refereed pre published versions of papers deposited by researchers) Feedback: maximum benefit if the exercise also assisted researchers with time consuming research reporting tasks: Research Assessment (RAE), University Research Report, web pages, research proposals, CVs etc Evolved to hybrid publications database for all research output with full text where available

e-Prints Soton evolution: aiming for full moon at midnight

Achieving a slower but more sustainable model To achieve the original vision we are moving around the clock face Collaborating with academics to provide tailored valued services for different disciplines Aided by a fast moving shared international movement All rising to great place is by a winding stair Francis Bacon

Service for deposit checking and additional information

Publisher policy check – a shared service

Copyright issues diminishing Common e-Print deposit: Postprint = postrefereed pre-journal version Can provide link to published version for joined up picture

Perceived benefits to University, Schools and Researchers Secure storage of publications –including also theses and dissertations, technical reports Links to projects and web pages Research reporting Interdisciplinary research University profile School and discipline visibility Researcher profile Full text content freely accessible link to learning and teaching Increased citations Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence Online or Invisible?

Benefit of adding a link to your web page – auto update

Benefit of high profile of e-Prints Soton – so give them full text and they can read

Global open archive search – OAIster And taking another approach to the deep web: Google Scholar beta Early days but watch the competition eg national search engines !

Sustainability strengths Will be central to research recording and visibility for all disciplines Working to integrate well into the research recording workflow Working to incorporate UK research assessment data Initial support included for legacy import depending on availability of previous records Sustainability Goal: author self deposit (plus some assisted support where needed) for new records with full text deposit where practicable

Next phase includes shared preservation services Act of creating database anticipates future preservation decisions Gained valuable experience with new problems but shared services useful for common problems PRESERV (PReservation EPrint Services) - part of new £1m UK JISC funding for Supporting Digital Preservation and Asset Management in Institutions announced 27 th October partnering with National Archives (File Format Registry PRONOM) Expertise of recently launched Digital Curation Centre also available

TARDis Project Conclusions: Southampton University Research Repository (e-Prints Soton) has demonstrated a practical case study of a growing sustainable Institutional Research Repository model in a global escalating Open Access movement Shared preservation services and shared rich search and citation services will help ensure: Institutional Repositories are, indeed, laying foundations for a new era of scholarly communication. Thank you, Jessie Hey Thank you Jessie Hey