Drinking Water Infrastructure Needs Survey and Assessment 2007 Website

Website Purpose Allow states to track status of questionnaires Allow states to track status of questionnaires Allow systems >100K or states to upload project data directly Allow systems >100K or states to upload project data directly Provide information to states on project status Provide information to states on project status Allowed Allowed Allowed but changed Allowed but changed Deleted Deleted Allow states to submit information for modification of projects Allow states to submit information for modification of projects

Website Users Administrators – EPA Headquarters and Contractor Administrators – EPA Headquarters and Contractor Users have full access to the site with the ability to read and edit data and to set tracking information Users have full access to the site with the ability to read and edit data and to set tracking information Regional – EPA regional coordinators Regional – EPA regional coordinators Users have read only access to all PWSIDs within their region Users have read only access to all PWSIDs within their region State – State coordinator State – State coordinator Users have access to all PWSIDs within their state Users have access to all PWSIDs within their state Users have edit access to systems >100K until system has been “submitted” to EPA Users have edit access to systems >100K until system has been “submitted” to EPA System – Systems serving >100K System – Systems serving >100K Users have access to upload and edit data until system has been “submitted” to state Users have access to upload and edit data until system has been “submitted” to state

What Is On the Website A Projects page that identifies all project the user has access to and status of each project. A Projects page that identifies all project the user has access to and status of each project. A System Stats page that provides a complete list of the questionnaires that the user has access to and shows status. It also provides a count of all projects in each questionnaire broken down by project status. A System Stats page that provides a complete list of the questionnaires that the user has access to and shows status. It also provides a count of all projects in each questionnaire broken down by project status. A Progress Meter page that shows: the percentage of questionnaires received to date for the state compared to the percentage expected; and the state’s percentage of projects accepted. A Progress Meter page that shows: the percentage of questionnaires received to date for the state compared to the percentage expected; and the state’s percentage of projects accepted.

What Is On the Website A Contacts page that identifies a phone number for Needs Assessment questions and an address for website technical support A Contacts page that identifies a phone number for Needs Assessment questions and an address for website technical support A “Hot List” page that identifies projects that you are currently working on or have flagged because they are the subject of a dialogue between you and the EPA. A “Hot List” page that identifies projects that you are currently working on or have flagged because they are the subject of a dialogue between you and the EPA. An Unread Messages page that shows any important messages received from the EPA that result in changes to project statuses. An Unread Messages page that shows any important messages received from the EPA that result in changes to project statuses.

How to Access the Web Page Web address: Web address: The website is password protected. You must provide Cadmus/EPA with names of users that will need accounts. We can create Read-Only or Read/Write accounts for users. (‘Editor’ status) The website is password protected. You must provide Cadmus/EPA with names of users that will need accounts. We can create Read-Only or Read/Write accounts for users. (‘Editor’ status)

Whom To Call For Help Needs Survey Helpline (Toll Free) Needs Survey Helpline (Toll Free) 1-xxx-xxx-xxxx (1-xxx-xxx-xxxx) 1-xxx-xxx-xxxx (1-xxx-xxx-xxxx) Website technical support & problems: Website technical support & problems:

Login Page

States and Regions States and Regions Each state and regional coordinator will receive a login and user id to be entered into the Needs Assessment login page. Each state and regional coordinator will receive a login and user id to be entered into the Needs Assessment login page. Systems >100K Systems >100K One representative from each system serving >100K will receive a login and user id if requested. One representative from each system serving >100K will receive a login and user id if requested. Downloads Downloads The main login page contains links to download documents such as the Questionnaire and a file suitable for upload of a questionnaire. The main login page contains links to download documents such as the Questionnaire and a file suitable for upload of a questionnaire. Available to anyone – no password required Available to anyone – no password required

Home Page

Filters By system size By system size All systems All systems Large Large Medium Medium Small Small By project status All projects Deleted projects Projects accepted with no cost Projects accepted with adjusted cost Projects accepted with cost Information to be viewed can be filtered Information to be viewed can be filtered Particularly useful if you have access to many systems

Website Symbols There are many symbols used on the website. Hovering your mouse over the symbols will provide a description. There are many symbols used on the website. Hovering your mouse over the symbols will provide a description. Accepted with Cost Accepted with Modified Cost Accepted with No Cost Deleted Mark a Message as Read Enter a State Comment Positive Acceptability Issue Negative Acceptability Issue Cost Issue Read/Reply To a Message Add to Hot List Remove from Hot List

Projects Tab Click to go to System View Click to go to Project Details State users can click to add notes Use Filters to limit lists

System Stats Tab Click to view accepted projects Click column titles to sort data by that column

Sorting and selecting All underlined entries are “clickable” All underlined entries are “clickable” Sort your list by the column heading Sort your list by the column heading PWSID PWSID Date received Date received State notes State notes Take you to another view Take you to another view Click on any project number and it will take to a project view Click on any project number and it will take to a project view Click on any system number and it will take you to a system view Click on any system number and it will take you to a system view

Projects and System Views Projects View Projects View Messages Messages Project details Project details System View Projects Details Tracking Projects Table Upload

Project View – Messages Tab Click to read or reply to message Click to view Project Details

Project View - Reply To Message Enter your message and click Send

Project View – Details Tab Click to Add/Remove project from your Hot List

System View – Projects Tab Click to send a reply message Click to see cost issue Click to see acceptability issue Click to see System Details

System View – Details Tab

System View - Tracking

Allows the user to see the entire “history” of a questionnaire Allows the user to see the entire “history” of a questionnaire Received Received Analyzed Analyzed Data Entry Data Entry Modifications Modifications

System View – Projects Table Projects for a given system may be displayed in a table layout matching the format of the questionnaire. Projects for a given system may be displayed in a table layout matching the format of the questionnaire. All three tables combined into one table for website. All three tables combined into one table for website.

System View – Projects Table Users with edit access can add or modify data fields of a project by clicking on the ‘pencil’ in the 1 st column to expose editing tools. Users with edit access can add or modify data fields of a project by clicking on the ‘pencil’ in the 1 st column to expose editing tools. Click to save record Click cancel changes

Excel Upload Select Excel File and starting data row Click to initiate the upload

System View – Upload 3 step process to import Excel format 2007 Needs Survey Questionnaire: 3 step process to import Excel format 2007 Needs Survey Questionnaire: Select and upload the Excel file Select and upload the Excel file Review data in web grid and correct any errors Review data in web grid and correct any errors Finalize import which adds/updates the projects to the database Finalize import which adds/updates the projects to the database

Excel Upload Optionally remap Excel fields

Excel Upload Review and correct uploaded data Click the ‘pencil’ in 1st column to enable editing tools. Click the ‘pencil’ in 1st column to enable editing tools. Save row once highlighted errors are corrected Save row once highlighted errors are corrected Click save changes Click cancel changes Removes project record from upload

Excel Upload Finalizing upload Only projects without data errors will be added to database Only projects without data errors will be added to database Click add projects to database

Example below shows 8 project records were added to the database Example below shows 8 project records were added to the database Project records with data errors may be corrected and finalized at a later time Project records with data errors may be corrected and finalized at a later time Existing database projects will be updated if project number matches Existing database projects will be updated if project number matches Excel Upload Finalizing upload

Progress Meter Tab Shows % of all Surveys received Shows % of all Projects accepted

Contacts Tab

Hot List Tab Click to remove a project from your Hot List

Unread Messages Tab Click here to open and read Click here to remove from list without reading

Log Out & Close Browser Click here to log out, then close your browser Clicking on the Log Out tab will log out the current user and return the browser to the Log In screen. Clicking on the Log Out tab will log out the current user and return the browser to the Log In screen.

Website Demo