Policy Development for TARDis at the University of Southampton: Dr. Jessie Hey University Library and School of Electronics and Computer Science, University.

Slides:



Advertisements
Similar presentations
Partnering with Faculty / researchers to Enhance Scholarly Communication Caroline Mutwiri.
Advertisements

University of Warwick 4 th March Developing.
Creating a Multidisciplinary Institutional Repository Using EPrints Software JISC Conference, Birmingham, UK 12 th April 2005
E-Print Repositories for Research Visibility: T ime to Deposit Pauline Simpson and Jessie Hey 06/11/03.
Southampton University Research e-Prints- a growing archive Health Care Innovation Unit 16 Dec 2004 Jessie Hey Southampton University.
University of Southampton Institutional Research Repository – an Update Post Compulsory Education and Training, School of Education 12 Oct 2005
A shop window for your school research – maintaining your international research profile Physics and Astronomy within Southampton Research ___________________.
Open Access Institutional Repositories (OA IRs): Leadership, Direction and Launch University of Southampton. 25th and 26th January, 2005
Preserv Preservation Eprint Services Simple Preservation Services – towards Proactive Support for the Institutional Repository.
PRESERV Repositories and stakeholders Jessie Hey PRESERV Partners Meeting 18 Nov 2005.
Widening Access to Institutional Assets: what are the practical implications? Implementing an institutional repository: management and organizational issues.
28 April 2004Second Nordic Conference on Scholarly Communication 1 Citation Analysis for the Free, Online Literature Tim Brody Intelligence, Agents, Multimedia.
Institutional Repositories an opportunity for IAMSLIC Pauline Simpson Southampton Oceanography Centre, University of Southampton, UK
TARDis Targeting Academic Research for Deposit and Disclosure at the University of Southampton Pauline Simpson Project Manager TARDis Head of Information.
Preserv Preservation Eprint Services Scenario: Digital lifecycle begins with author creation and deposit of paper or data content into the institutional.
TARDis Update Jessie Hey eFAIR Cluster meeting Southampton Oceanography Centre 21/03/03.
Embedding our Institutional Repository into the institutional research culture Institutional Repositories and Research Assessment (IRRA) British Computer.
Opening Access to Southampton Research ______ Institutional Repositories for Research Visibility: Time to Deposit Jessie Hey and Pauline Simpson ESM Faculty.
E-Print Repositories for Research Visibility: T ime to Deposit Pauline Simpson and Jessie Hey 17/10/03.
Southampton University Research e-Prints: e-Prints Soton School of Medicine Discussion 19 Jan 2005 Pauline Simpson Elizabeth.
Implementing an institutional repository: management, organizational and cultural issues ___________________ Pauline Simpson and Jessie Hey TARDis Project.
New Developments in Scholarly Publishing Practical issues in creating an institutional repository Dr. Jessie M.N. Hey TARDis Project Research Fellow University.
Southampton University Research e-Prints: e-Prints Soton Southampton University Library Schools Liaison Review 30 Nov 2004 Pauline.
E-Print Repositories for Research Visibility: T ime to Deposit Pauline Simpson and Jessie Hey 30/10/03.
Southampton University Research Repository POETS discussion on Open Access Pauline Simpson and Jessie Hey 23 September 2004.
Southampton University Research e-Prints - an opportunity for Chemistry School of Chemistry Away Day at Chilworth 7 th April.
E-Publications and the e-Library: Current Trends and What They Will Mean for You. Jessie Hey with Paul Boagey University of Southampton Libraries School.
Gaining Content experiences at the University of Southampton Pauline Simpson Head of Information Services Southampton Oceanography Centre OdinPubAfrica.
OpenAccess.se First DRIVER Summit, January 2008 Göttingen Jan Hagerlid, National Library of Sweden, co-ordinator of.
Institutional Repositories and Self-Archiving Crisis? What Crisis? Bill Hubbard SHERPA Project Manager University of Nottingham.
Institutional repositories and SHERPA Stephen Pinfield University of Nottingham.
Consortium within a consortium: the basis for the York service model Elizabeth Heaps (University Librarian) Elizabeth Harbord (Head of Collection Management)
Institutional Repositories and the SHERPA Project Bill Hubbard SHERPA Project Manager University of Nottingham.
Creating Institutional Repositories Stephen Pinfield.
Practical Issues for Institutional Repositories Bill Hubbard SHERPA Project Manager University of Nottingham.
Building Repositories of eprints in UK Research Universities Bill Hubbard SHERPA Project Manager University of Nottingham.
Developing Open Access with Institutional Repositories in the UK Conferência sobre o Acesso Livre ao Conhecimento Universidade do Minho, Braga, Portugal.
The Open Access Research Web Publication-archiving, Data-archiving and Publications as Scientometric Data Metrics and Mandates Stevan Harnad Canada Research.
Advocacy in practice: some thoughts from the TARDis Institutional Repository Project KULTUR Advocacy Workshop Hartley Library University of Southampton.
EdShare: Towards sharing resources for learning and teaching at the University of Southampton EdShare is created by the EdSpace Project, part of the JISC.
University of Southampton Institutional Repository Fast flows the stream: tackling the workflow challenge with the University of Southampton Research Repository.
Preservation for Institutional Repositories: practical and invisible Jessie M.N. Hey 1, Steve Hitchcock, Tim Brody, Leslie A. Carr Intelligence, Agents,
Opening access and closing the risk: delivering the mandate for e-theses deposit 10 th International Symposium on Electronic Theses and Dissertations Uppsala.
Institutional repositories: The benefits they bring Alma Swan Key Perspectives Ltd, Truro, UK London Online Information meeting 30 November 2005 Key Perspectives.
CURRENT ISSUES Current contents Over 3,000 items open access, 42% reports and working papers, 21% journal articles, 21% conference items, 7% book chapters,
Southamptons Institutional Repository, e-Prints and the Research Context LASS ICT for Research Network Seminar Series 20 th June 2005
Institutional Repositories: Laying Foundations for a New Era of Scholarly Communication? Jessie Hey Online Information London, UK 1 Dec 2004 A practical.
Lessons from the Open Citation Project Presented by Steve Hitchcock, Southampton University These slides prepared for The Open Archives Initiative: application.
EPrints: Sustainability Panel Les Carr. Mission Alignment - Context Intelligence, Agents, Multimedia Group, School of Electronics and Computer Science,
Sunday October 28, www.eprints.org Tim Brody - Stevan Harnad -
Self-archiving at Southampton a case study University of Cambridge 10 January Wendy White Hartley Library University of.
Quality and Quantity: tackling real issues in an institutional research repository CERN Workshop on Innovations in Scholarly Communication (OAI4)
Electronic publishing: issues and future trends Anne Bell.
SHERPA: institutional repositories Bill Hubbard SHERPA Project Manager University of Nottingham.
Institutional repositories a bluffer’s guide. Academic libraries and archives  Cataloguing –Computerised catalogue databases (e.g. OPACS) –Networked.
Leveraging the Institutional Research Repository: harnessing the drive for quality assessment Enabling Interaction and Quality: Beyond the Hanseatic League.
ePrints UK: a service provider project Ruth Martin UKOLN, University of Bath
Alma Swan Key Perspectives Ltd Truro, UK. Key Perspectives Ltd.
DAEDALUS Project William J Nixon Service Development Susan Ashworth Advocacy.
Supporting further and higher education The UK FAIR Programme: OAI in context Chris Awre OAI3, CERN, February 2004.
Maynooth’s ePrints & eTheses archive Health Sciences Libraries Group Suzanne Redmond Maloco eprints.nuim.ie.
University of Bergen Library Electronic publishing Bergen – Makerere visit February 2005.
Alma Swan Key Perspectives Ltd Truro, UK.  Use of proxy measures of an individual scholar’s merit is as good as it gets  The responsibility for disseminating.
1 ARRO: Anglia Ruskin Research Online Making submissions: Benefits and Process.
Economists Online researchers and libraries collaborate. A subject-specific service model. Benoit Pauwels Université Libre de Bruxelles.
From ePrints to eSPIDA: Digital Preservation at the University of Glasgow William J Nixon, Service Development DAEDALUS, University of Glasgow DPC: Digital.
DAEDALUS - An ePrints Case Study William J Nixon Service Development Susan Ashworth Advocacy.
Introducing the RSP Chris Yates, University of Wales, Aberystwyth.
PRESERV PReservation Eprint SERVices
OPEN ACCESS POLICY Larshan Naicker Rhodes University Library
Presentation transcript:

Policy Development for TARDis at the University of Southampton: Dr. Jessie Hey University Library and School of Electronics and Computer Science, University of Southampton LEADIRS seminar, London, UK 6 Dec Policy meets Practice in Building a Sustainable Institutional Repository for Research

The journey: the TARDis in transition A little history Policy intertwined with practice – the real world A route map for a large multidisciplinary research led university The next stage: a service supported by shared services

In an ideal world – all research is freely available June 27 th 10 th anniversary of Stevan Harnads Subversive Proposal leading to the open access vision for scholarly material See also Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the Scholar and Scholarly Publishing on the Net. In Proceedings of Networking and the Future of Libraries 2: Managing the Intellectual Record, Proceedings of an International Conference, Bath, April 1995, Dempsey, L., Law, D. and Mowlat, I., Eds. Even the work of researchers in our own institution is often unavailable to us

Southampton early adopters EPrints software created at Southampton to enable the vision Some departments have culture of deposit locally (but not OAI compliant) Electronics and Computer Science use the software for publications database – now a sustainable repository (will be incorporated in e-Prints Soton)

The next steps Building on current visions: Pauline Simpson (National Oceanographic Library) and others were wanting to set up databases to enable provision for full text and/or manage research recording more efficiently one institution – collaboration between the Library, School of Electronics and Computer Science, and Information Systems Services to achieve this alongside academics FAIR – Focus on Access to Institutional Resources programme in UK More specifically: TARDis – Targeting Academic Research for Deposit and Disclosure –investigating practical ways in which university research output can be made more freely available - more accessible, more rapidly – as a fundamental building block of e-research

An Institutional Research Repository for Southampton Institutional Repository for Research set up (e-Prints Soton) Southampton University Research e-Prints – essential ingredient - working closely with schools TARDis: Feeding back into pioneering EPrints software good citation and information management practice experimenting with best balance of assisted deposit has capacity for adding full text (e-Prints) if available –Electronic copies of any research output e.g. journal articles, book chapters, conference papers even multimedia

Early policy: Southamptons Institutional Repository for all research

Service for deposit checking and additional information

Copyright issues diminishing Common e-Print deposit: Postprint = postrefereed pre-journal version We provide link to published version for joined up picture

Fundamental impact on policy of current practice Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2) With much support from Natasha Lucas who has since provided invaluable assisted deposit support See also TARDis article in Ariadne

Sampling of faculty websites – assessing current practice

Feedback: Perceived benefits to University, Schools and Researchers Secure storage of publications –including also theses and dissertations, technical reports Links to projects and web pages Research reporting Interdisciplinary research University profile School and discipline visibility Researcher profile Full text content freely accessible link to learning and teaching Increased citations Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence Online or Invisible?

Benefit of adding a link to your web page – auto update

Benefit of high profile of e-Prints Soton – so give them full text and they can read

e-Prints Soton evolution Original intent to provide secure storage for the full text of Southampton research output (e-Print Archive including post refereed pre published versions of papers deposited by researchers) Feedback: maximum benefit if the exercise also assisted researchers with time consuming research reporting tasks: Research Assessment (RAE), University Research Report, web pages, research proposals, CVs etc Evolved to hybrid publications database for all research output with full text where available

e-Prints Soton evolution: aiming for full moon at midnight

Achieving a slower but more sustainable model To achieve the original vision we are moving around the clock face Collaborating with academics to provide tailored valued services for different disciplines Aided by a fast moving shared international movement All rising to great place is by a winding stair Francis Bacon

Developing policy for sustainability Will be central to research recording and visibility for all disciplines Working to integrate as well as possible into the research recording workflow Working to incorporate UK research assessment data Initial support included for legacy import depending on availability of previous records Sustainability Goal: author (or close academic group) self deposit (plus some assisted central support where needed) for new records with full text deposit where practicable

Publisher policy check – a shared service

Next phase includes shared preservation services Act of creating database anticipates future preservation decisions Gained valuable practical experience with IR problems but shared services useful for common problems PRESERV (Preservation Services for EPrints) - part of new £1m UK JISC funding – partnering with National Archives File Format Registry (PRONOM) and the British Library Expertise of recently set up Digital Curation Centre also available

TARDis practice into policy Southampton University Research Repository (e-Prints Soton) offers a practical growing example of building a sustainable Institutional Research Repository model in an escalating global movement Will contribute to shared preservation services and shared rich search and citation services to support the next stage towards open access e.g. ePrints UK, CiteBase and Google Scholar and to end with the local news………

Transition to University Policy University management (agreed Nov 2004) will support the next stage of a library managed repository for key role in research recording and visibility tasks Proposal submitted by University Librarian Praise for collaborative approach with schools Collaboration with Information Systems Services and School of Electronics and Computer Science will continue although TARDis will complete its transition to invisibility early in 2005

From TARDis to Southampton University Research e-Prints Thank you, Jessie Hey Southampton University Research Pauline Simpson – TARDis project manager Natasha Lucas – survey and assisted support Les Carr, Tim Brody and Chris Gutteridge – GNU EPrints And many enterprising academics stretching the boundaries