1 Accounts Payable, Accounts Receivable and Fund Balance with Treasury Weekly Status Review January 27, 2009 National Aeronautics and Space Administration

Agenda Slide Status of Critical Contact Center Systems Customer Contact Center Metrics Status of Critical IT Systems Invoice Workload - Daily Document Imaging Volumes AP Daily Performance Metrics AP-AR Outstanding Issues FbwT Daily Reconciliation Status FBwT Outstanding Issues Internal Controls Audit Activity Weekly-Status of ORR Action Items - NSSC Weekly-Status of ORR Action Items - Dryden, Marshall, SSC Weekly-Upcoming Events Feedback 2

3 All times Central Status of Critical Contact Center Systems Telephone System is operational Called NSSC123, listen to recording and menu and connect to an agent. Daily at 7:00 a.m. Remedy Help Desk is operational Logged in and checked the Console, Flashboards and Bulletin Board. Daily at 7:00 a.m. Centergy Server is upChecked Quickcom and the Reader Board.Daily at 7:00 a.m. Centergy Manager is operationalLogged in.Daily at 7:00 a.m. Voic – After Hours Messages – cleared Checked voice message light to confirm messages have been read and deleted. Daily at 7:00 a.m. Emergency After Hours Requests entered into Remedy Checked Remedy to confirm any after hours inquiries have been input. Daily at 7:00 a.m. After Hours Telephone messaging system is operational Called NSSC123 after hours recording. Verify option 1 rolls to voice mail and option 2 rolls to after hours on-call Manager. Daily at 7:00 p.m. Quality and Accuracy of Information Randomly selected live calls and responses reviewed. Daily Time to AnswerReviewed time to answer Centergy and Report.Daily

4 Customer Contact Center Metrics Calls by Inquiry

5 Customer Contact Center Metrics Aging Help Desk Tickets

6 Status of Critical IT Systems SYSTEMSTATUSDOWNTIMEUPTIMECOMMENTS AWMSGREEN IAWGREEN ACaRTGREEN KOFAX-IRGREEN PCCGREEN PAY.GOVGREEN CIDTGREEN REMEDYGREEN SAPGREEN S-FTPGREEN TechDocGREEN

Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

Workload - AP Document Imaging Volumes (All Input Sources - Mail, Fax, , FTP)

9 Performance Metrics for Key Indicators January 1 – 23, 2009

10 Performance Metrics for Interest January 1 – 23, 2009

11 ARC Interest Breakdown January 1 – 23, 2009

12 DFRC Interest Breakdown January 1 – 23, 2009

13 GRC Interest Breakdown January 1 – 23, 2009

14 GSFC Interest Breakdown January 1 – 23, 2009

15 HQ Interest Breakdown January 1 – 23, 2009

16 JSC Interest Breakdown January 1 – 23, 2009

17 JSC Interest Breakdown (Continued) January 1 – 23, 2009

18 JSC Interest Breakdown (Continued) January 1 – 23, 2009

19 KSC Interest Breakdown January 1 – 23, 2009

20 LaRC Interest Breakdown January 1 – 23, 2009

21 MSFC Interest Breakdown January 1 – 23, 2009

22 MSFC Interest Breakdown (Continued) January 1 – 23, 2009

23 NSSC Interest Breakdown January 1 – 23, 2009

24 SSC Interest Breakdown January 1 – 23, 2009

25 Discounts Performance Metrics January 1 – 23, 2009

26 Transition Status of FI Invoices as of January 23, 2009

27 Current Status of Invoices as of January 23, 2009

28 Look Ahead January 26 – February 1, 2009

29 Wave 4 Pre-Transition Summary as of July 29, 2008

30 Wave 4 Pre-Transition Status as of January 16, 2009

31 GSFC Pre-Transition Potential Issues Per Goddard, these contracts are in closeout.

32 Accounts Payable Outstanding Issues

33 Accounts Payable Outstanding Issues

34 Accounts Payable Outstanding Issues

35 Accounts Receivable Outstanding Issues

36 Other Outstanding Issues

Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReason Original Amount 9/25/ PY 03 correction of canceling funds - pending center correction3, /25/ PY 03 correction of canceling funds - pending center correction /25/ PY 03 correction of canceling funds - pending center correction(2,510.77) 9/27/2008See reconPY 03 correction of canceling funds - pending center correction12, /29/ PY 03 correction of canceling funds - pending center correction1, /29/ PY 03 correction of canceling funds - pending center correction Total September 2008 SOD14, /31/ ALC error pending NSSC A/P correction 1, /24/ Pending center approval (16,376.00) 12/22/ ALC error pending NSSC A/P correction 1, /16/ Pending funding from center (18,472.82) 12/8/ OPM/FBI pending center approval (91.50) 12/2/ Pending funding from center (92,028.00)

Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/1/2008Z Tracs IPAC pending NSSC AP posting 1, /12/ Reversal pending NSSC A/P correction(416.41) Total December 2008 SOD (314,413.79) 1/22/ Pending NSSC A/R action (39,807.47) 1/22/ Pending NSSC A/P posting (39,807.47) 1/22/ (21,654.07) 1/22/ (12,635.05) 1/22/ L0367 (6,402.82) 1/22/ (6,347.36) 1/22/ L0368 (2,102.82) 1/22/ , /22/ , /21/ , /15/ Pending center approval (84.75) 1/15/ E1009Pending NSSC A/P posting (42,581.34) 1/15/ E1011Pending NSSC A/P posting (6,522.10) 01/14/ Pending NSSC A/R action (119,154.00) 01/14/ A1MSGPending cost action by center (94,858.04) 01/14/ Pending PO correction and posting by NSSC A/P (18,899.03)

Daily Reconciliation Status ARC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 01/14/ A1SMJPending cost action by center (13,146.63) 01/14/ Pending PO correction and posting by NSSC A/P (7,011.83) 01/13/ Pending NSSC A/P posting (142.49) 01/08/ A0H0PPending center A/R posting 1,200, /07/ Pending center A/R posting 800, /05/ Pending cost action by center (806.00) 01/05/ Pending cost action by center (219.00) 01/06/2009 PCS Taxes 4, /22/ DIT (15,820.51) 1/22/ DIT (149,776.97) 01/22/ Advance pending center posting567, /15/ Advance pending center posting /09/ Advance pending center posting(2,536.83) 01/05/ Advance pending center posting2, /02/ Advance pending center posting1, Total January 2009 SOD 2,183,181.70

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Month/YearItemReasonBalance June C8292FI to be processed by DFRC - orig $ June Rejection of March - Feb IPAC Cor. - DFRC to correct originally postings to rejection in Sept Total June 2008 SOD July E0634 Will clear with Jan 224 submission - per 1/15/09 telecon discussion with Vicki, however SAP document # does not reference IPAC 785E0634(539.00) July E0635 FI to be processed by DFRC - orig. ($2,833.00) entered in SAP with wrong sign - doubled(5,666.00) July GSA to be processed by DFRC(313.26) July C9213 FI to be processed by DFRC – Possibly matches up with June – 849C8292(51.60) July Error in posting June IPAC DFRC to correct July 2008M Overposting of April IPAC M DFRC to correct Total July 2008 SOD(6,258.58) August M7559 Fedmil(846.00) August FBI1, Total August 2008 SOD

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Month/YearItemReasonBalance September /5/08M FI pending Cost action by Center(6.50) 9/8/08849D3300DLA Business Systems(571.92) 9/10/08785G2897Pending Cost action by Center /11/08773N9074Reversals pending corrections(118.92) 9/18/ , YC006 8/31/2006 & 11/14/2005 by user id DF & DF001881(1,113.88) September SAP Doc# ( rev for ) Doc Date: 08/09/05 -Re entered with wrong sign by DFRC /29/ CD (01/28/08)(1,732.00) 9/25/ MM (doc date 9/28/2007)(963.00) 9/29/ Rev for (01/28/2008) Total September 2008 SOD (2,563.36) October /20/08785I2457Pending receipt of goods by Center(20,646.00) 10/10/08849D6030Pending Cost action by Center & goods receipt(13,662.56) 10/07/08M $75.80 is pending goods receipt(75.80) Total October2008 SOD (34,384.36)

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Month/YearItemReasonBalance November /7/ I5863Pending cost & as per center waiting on a corrected bill(33,991.00) 11/7/ D7636Fedmil(19,207.26) 11/6/2008M Pending cost and goods receipt; Fedmil(1,300.30) Total November 2008 SOD (54,498.56) 12/11/ D9340Fedmil(3,955.96) 12/30/ AMA January Invoice Total December 2008 SOD(3,491.16) January /06/ K2683Pending center cost action(7,484.00) 01/08/ Travel ( Reversal for ) /15/ FBI Finger Prints Invoice for November 2008(565.00) 01/16/ Pending Center Cost Action10, /16/ Pending Center Cost Action(1,447.58) 01/16/ Pending Center Cost Action(1,907.96) 01/16/ K8062Pending Center Cost Action(4,636.44) 01/16/ Pending Center Cost Action(8,216.29) 01/16/ Not a Valid Purchase Order, Pending Center's Clarification(43,724.45)

Daily Reconciliation Status DFRC FBWT/FMS 224 Reconciliation Aging Month/YearItemReasonBalance January 2009 (Con’t) 01/16/ Not a Valid Purchase Order, Pending Center’s Clarification(195,370.51) 01/20/ K8972Pending Center Cost Action(209.06) 01/22/2009M GSA(8.51) 01/22/ Pending Center Cost Action(14,569.00) 01/22/2009Payroll2,769, /22/2009PCS Taxes8, Total January 2009 SOD2,509,932.21

GRC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemReasonBalance January /2/ Personal property; pending center processing /7/ Pending cost allocation/approval(1,412.50) 1/9/ Pending center action(6,572.97) 1/14/ Pending valid PO# from the center2, /16/ PCS Taxes; pending payroll JV processing at the center4, /17/ Personal property; pending center processing /21/ Pending NSSC AP processing /21/ Pending NSSC AP processing7, /21/ Pending NSSC AP processing65, /21/ Pending NSSC AP processing1, /21/2009PayrollPending Payroll JV processing at the center8,073, /22/ Reversal by NSSC AP to correct quantity to be cleared by NSSC AP(3,619.24) 1/22/ Pending NSSC AR processing23, /22/ Pending NSSC AR processing13, /21/ Pending NSSC AR processing122, /21/ Pending NSSC AR processing /20/ Pending NSSC AR processing9, /16/ Pending JV approval at the NSSC /15/ Advance; pending center processing5, /31/ Pending NSSC AR processing Total January 2009 SOD8,317,918.92

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance August/2008 SAP doc rev for treasnasa /18/ GS023422(1,950.90) Total August 2008 SOD (1,950.90) Sept 2008 SAP doc # and re-entry doc Doc reverse and re-entry by GSFC D. Ebelein(103,413.00) Sept 2008 SAP doc # and re-entry doc Doc reverse and re-entry by GSFC D. Ebelein 103, Sept 2008 Researching(7,890.50) Sept Entry by GS Sept NS00027 Travel entry to clear previous SOD(7,238.04) Sept by GS Sept Correction of cancelled fund from May 2008 by GSFC( Labor XB variance GSFC Labor accountant to fix (Balance is from pay period Total September 2008 SOD (15,080.11)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance October 2008DEP # Pay.gov October 2008DEP # 4Deposit belongs to HQ50.00 October 2008Dep SAP reversal /30/2008Dep Erroneous deposit awaiting guidance from OCFO. Reversed amount out of suspense22.50 October 2008 Bank of America correction variance SR , October travel re clearing 1, Total October SOD 17,042.12

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance 11/25/ NSSC AP/AR to process IPAC should have been MSFC need to reverse SAP doc # , /20/ GPO(2,529.00) 11/20/2008Z TRAC IPAC(3,867.35) 11/17/2008N Pending funding(1,289.56) 11/17/ A1II1 Partial Posting reversed anticipating rejecting IPAC, working with center to process(17,777.08) 11/14/ I8936Funding Needed(10,299.00) 11/6/ A1HARPartially cleared; Needs Cost(3,109.76) 7/24/2008DEP # 113DEP # SAP GS BOA /22/2008DEP # 112DEP # SAP GS BOA /2/2008DEP # 104DEP # SAP GS BOA /27/2008DEP # 101DEP # rev for GS BOA /24/ POST COLL TO FI DOC SR14179 YEA SAP (23,547.70) 10/24/ REF ADV SO14179 SAP (18,752.30) 1/29/ DEP # A SAP NNG05CA02C REFUND GS023422(210.01) 1/29/ DEP # B SAP NNG05CA02C REFUND GS023422(1,195.31)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance 5/13/ Rev for rec cost Adj ticket by GS007122(4,170.00) 2/5/ SAP # SR Orig Re-entry by GS052476(2,078.20) 2/5/ SAP # SR Orig Re-entry by GS052476(9.99) 4/25/ SAP # SR Orig Re-entry by GS052476(1,785.00) 5/24/ SAP # rev for TREASNASA R pouliot(1,413,383.30) 2/14/ SAP # rev for TREASNASA R pouliot(1,027,557.14) 9/23/ SAP rev by GS TREASNASA 08470(271,400.56) 8/19/ SAP rev by GS for TREASNASA 08410(410,534.89) 6/25/2008 NumerousSR by GSFC(3,979,751.04) 6/17/ SAP rev by GS TREASNASA 08633(388,624.47) 5/14/ SAP rev by GS TREASNASA 08749(386,383.25) Numerous Re-entryBANKCARD TRX entered 11/7/08 GS052476(11,861.78) Numerous Re-entryBANKCARD TRX entered 11/7/083,745, Numerous Re-entryBankcard Trx entered 11/25/08 GS052476(97,950.68) Numerous Re-entryBankcard Trx entered 11/25/08 GS ,806, Numerous Re-entryBankcard Trx entered 11/26/08 GS052476(30,670.87) Numerous Re-entryBankcard Trx entered 11/26/08 GS ,220, /06/08 to 11/21/08Blank Fund GS GS010991(0.03) Total November SOD (331,755.72)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance 12/16/ Pending Funding and Cost(147,016.20) 12/16/2008N Partially cleared Pending funding(899.10) 12/31/2008DEP # , /24/2008DEP # , /23/2008DEP # , /30/ Reversal doc by center GS This.25 is the balance from the July SOD for collection that transitioned to NSSC in August /29/ DITS Unconfirmed From Previous Day SR (3,366.82) Total December SOD361,552.60

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN temReasonBalance 1/22/ L0405 (231,682.94) 1/22/ L0408 (4,060.08) 1/22/ L0412 (174,942.26) 1/22/ L0416 (13,585.60) 1/22/2009M (38,769.86) 1/21/ (13,059.02) 1/21/ (276.00) 1/21/ A1NRI (2,341.21) 1/16/ (147,016.20) 1/16/ , /16/ A1MWU (113,260.74) 1/16/ A1MWW 3, /16/ K7892 (56,596.55) 1/16/ K8266 (5,516.04)

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance 1/15/ GPO(6,837.00) 1/15/ DFAS fuel IPAC(97,498.90) 1/15/ To be processed by NSSC AP/AR(64,032.70) 1/15/ To be processed by NSSC AP/AR 3, /15/ E1005 To be processed by NSSC AP/AR (64,259.96) 1/15/ E1014 To be processed by NSSC AP/AR (15,542.43) 1/14/ A1MN5 Need to route for costs in full 1/21/2009(352.87) 1/13/2009N Need to route for costs in full. 01/15/20091, /9/ Personal Property61, /9/ Fed debt0.48

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance 1/9/ K3348 NEED TO ROUTE FOR COSTS IN FULL. 01/12/09.(110.69) 1/9/ GPO(18,587.00) 1/9/ GPO(21,621.00) 1/8/ AR to process JV for IPAC /5/ Personal Property9, /5/ Personal Property3, /5/ GPO(3,125.00) 1/5/ GPO(8,659.00) 1/5/ GPO(10,970.00) 1/5/ GPO(52,015.00) 1/5/ GPO(73,278.00) 1/2/2009 Z TRAC IPAC SENT TO TRAVEL. AWAITING 1300#. 01/13/ /22/2009 DEP #15046 SEWP Advance 10, /21/2009 Dep # /13/ DIT (2,849,187.55) 11/1/ , 06, 07 SAP , 06, 07 G4374 Man pymt post NNG06CA43C 180, /5/2009 GF003 GF003 foreign payment (51,315.00) 12/24/ Reversal to correct BA/ALC with MSFC need to re-enter (108,201.15) 1/14/2009 SAP NSSC ENMR-PLATEAU CK (15.28) 1/15/2009 DEP # To be processed by NSSC AR 7, /14/2009 DEP # Sandia National Lab, GC Micro Corp 18,549.26

Daily Reconciliation Status GSFC FBWT/FMS 224 Reconciliation Aging Document DateDRN ItemReasonBalance 1/12/2009DEP # B. Sims Case Ck #46167, DEP #150042, SAP /7/2008DEP # Advance, Center to post 200, /6/2009DEP # SEWP Advance363, /6/2009Payroll %2009 Payroll type XB PP 09/ /20/2009Payroll T2009 Payroll type XB PP 09/02 (0.06) Total January SOD(3,366,807.96)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 7/28/2008 Bank of America - PC partial clearingBeginning Balance June 2008 SOD(525.00) Total July SOD (525.00) 8/1/ Suspense Reversal 06/11/2008; Waiting on supporting documentation FBI fingerprint (11,959.50) 8/1/ rev by Advance ,3,4,5,6 4/16/07----working with John Emery and Wanda Brown 977, /1/ doc # Advance ,4,5 4/16/07--working with John Emery and Wanda Brown (763,889.00) 8/1/ REVERSAL DOC # DOC DATE 6/14/04 for Doc GS035971HQ (59,105.05) 8/1/ REVERSAL DOC # DOC DATE 6/14/04 for Doc GS035971HQ (1,773.15) 8/1/ REVERSAL DOC # DOC DATE 6/14/04 for Doc HD035971HQ (24,498.54) 8/1/ Partial in $24.56; $2, $ ipac'd to GSFC, DRN Shortage of.03 posted in SAP, DRN , doc (142.83) 8/1/ State Dept (Travel Related) (5,626.55) 8/1/ Payroll Dept of Interior /1/ NIH - Funding Issue -- As of 01/05/09 HQ is working on getting more funding (132.77) 8/13/ FPS/US General Svcs W30730 (2,324.20)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 8/15/ AE7 OPM Investigation AE70001 W This IPAC posted and cleared on 09/15/08, , Clearing doc. Was reversed by HQ, NSSC cleared again using (17,908.00) 8/1/ Reversal (100.00) Total August 2008 SOD 89, /11/ P4021 Funding issues - As of 01/05/09 HQ is working on acquiring more funding (8,234.96) 9/22/ P4528 Funding issues - As of 01/05/09 HQ is working on acquiring more funding (8,155.84) 9/22/ SAP entry is over stated (0.26) 9/22/ Payroll PCS Tax; contacting Labor cost analyst at HQ for processing (1,796.40) 9/30/ NSSC AP to process (56,392.00) 9/22/ NIH - Funding Issue -- As of 01/05/09 HQ is working on getting more funding (132.50) 9/22/ GMLOB (2,924.00) 9/22/ COCD ADJUST DOC# (11.08) 9/22/ ADV # (0.60) 9/22/ treasnasa BRIDGES IN ORGANIZATION 4, /22/ treasnasa BRIDGES IN ORGANIZATION /22/ SAP vendor GS046789HQ doc date of 7/20/2005 processed in SAP on 9/23/

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 9/22/ SAP Doc with a doc date of 7/20/2008 posted in SAP on 9/23/08 for vendor GS046789HQ0.20 9/22/ SAP Doc # with a doc date of 1/17/2006 processed in SAP on 9/3/08 for vendor GS046789HQ27, /22/ SAP Doc # with a doc date of 2/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ20, /22/ SAP Doc # with a doc date of 3/15/2006 processed in SAP on 9/3/08 for vendor GS046789HQ19, /22/ SAP Doc # with a doc date of 5/16/2006 processed in SAP on 9/3/08 for vendor GS046789HQ18, /24/ SAP Doc # with a doc date of 8/15/2006 processed in SP on 9/3/08 for vendor GS046789HQ7, /23/ Deposit – NSSC researching. Possibly clearing for July (see above) Total September 2008 SOD20,712.52

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 10/1/ P5040Waiting on Funding(7,217.60) 10/1/ NIH - Funding Issue -- As of 01/05/09 HQ is working on getting more funding(128.75) 10/19/ Reversal by NSSC AP; NSSC AP to correct(15,390.00) Total October 2008 SOD(22,736.35) November /12/ NSSC AP to PROCESS; Waiting on funding(5,085.00) 11/13/ P0067Waiting on Funding - PO 30615(51,116.10) 11/20/ William Coleman(11,206.00) 11/20/ NIH - Funding Issue -- As of 01/05/09 HQ is working on getting more funding(132.50) 11/12/ Cancellation for schedule , /10/ Document CRED INCOR CONV AMT offsets with Sept 2002 document below. Difference between the two documents is the interest that was reversed for The interest needs reentered in SAP.(17,827.00) 11/10/ Document processed in SAP on 11/10/08 for Invoice paid but not posted in 2002 (nasw inv ); Offsets with the below document, doc # difference between the two documents is the interest for that was processed17, /12/ Check was deposited to MSFC and posted to HQ. Original transaction reversed, it is a HQ payment, JV , treasury check Total November 2008 SOD(66,333.77)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/10/ sr nasa doc num , /10/ SR A NASA DOC NUM , /6/ SR NASA DOC NUM , /2/ cancelled check /4/ Pending NSSC A/P processing /5/ FBI: Estimated to be posted by 01/14/09. Awaiting supporting documentation as of 01/08/09.(3,197.00) 12/5/ cancelled check /5/ Int. audit report findings entry, then reversed in order to pay Doc reversed by doc (882.54) 12/8/ A0KOWPending support documentation21, /8/ A0KOXPending support documentation4, /8/ FPS Rent Pending funding(142.80) 12/11/ Pending cost action by center(12,796.93) 12/15/ GPO(19.00) 12/15/ GPO(81.00) 12/15/ A1KQ4Funding needed(4,465.78) 12/15/ GPO(5,349.00) 12/15/ GPO(8,764.00) 12/15/ GPO(45,661.00) 12/15/ cancelled check1, /16/ State Dept Pending support doc.; Remaining balance is travel related, working with Center to process(4,035.35) 12/18/ J9236Pending cost action by center(22.15) 12/19/ GPO(21,060.00)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 12/19/ GPO(16.00) 12/19/ GPO(5.00) 12/19/ P0420Awaiting supporting documentation(52,782.60) 12/22/ NSSC AP/AR to process /22/ NSSC AP/AR to process(28.25) 12/22/ NSSC AP/AR to process(97.00) 12/22/ Needs funding(128.75) 12/22/ Rejected by IPAC with wrong sign(1,678.66) 12/22/ DHS awaiting supporting documentation(32,300.89) 12/22/2008VariousPayroll $50.00, and $ difference on PCS taxes for pay period /23/ JNSSC AP/AR to process(22,487.42) 12/24/ cancelled check1, /26/2008GF001Foreign Payment(47,846.00) 12/30/ Rejected by IPAC with wrong sign(1,678.66) 12/5/ Travel - RFC reversals - NSSC FBWT to work with Travel on corrective action in January 20095, /5/ Travel - RFC reversals - NSSC FBWT to work with Travel on corrective action in January 20094, /29/ cancelled check2, Total December 2008 SOD(60,369.85)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/2/ E0200Sent , no response /5/ GPO - Waiting on Supporting Documentation (4,319.00) 1/5/ GPO - Waiting on Supporting Documentation 3, /5/ GPO - Waiting on Supporting Documentation (336.00) 1/5/ GPO - Waiting on Supporting Documentation (1,814.00) 1/5/ GPO - Waiting on Supporting Documentation (10.00) 1/5/ GPO - Waiting on Supporting Documentation (141.00) 1/5/ GPO - Waiting on Supporting Documentation (38.00) 1/5/ GPO - Waiting on Supporting Documentation (7,924.00) 1/5/ GPO - Waiting on Supporting Documentation (7,871.00) 1/5/ AWATING FUNDING - NNH06AE25I (333,228.00) 1/9/ GPO - WAITING ON SUPPORTING DOCUMENTATION AS OF 01/23/09 (193.00) 1/9/ GPO - WAITING ON SUPPORTING DOCUMENTATION AS OF 01/23/09 (26,184.00) 1/12/ AWAITING COST (1,303.41) 1/12/ AWAITING COST (7,344.46) 1/12/ AWAITING COST (24,703.11) 1/12/ AWAITING COST (37,127.70)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/13/ W WAITING ON SUPPORTING DOCUMENTATION AS OF 01/23/ /13/2009N To be processed by NSSC A/P, A/R (3,076.12) 1/14/ P0842W Waiting on Funding as of 01/23/09 (53,340.12) 1/15/ Waiting on Supporting Documentation as of 1/23/09 (8,826.58) 1/15/ Waiting on Supporting Documentation as of 1/23/09 17, /15/ Waiting on Supporting Documentation as of 1/23/09 (45.00) 1/15/ Waiting on Supporting Documentation as of 1/23/09 (1,315.00) 1/15/ Waiting on Supporting Documentation as of 1/23/09 (31,134.00) 1/16/ (1,810.00) 1/16/ (4,403.40) 1/16/ A0F50 (8,234.42) 1/16/ (20,975.00) 1/16/ (29,820.00) 1/16/ (350,000.00) 1/16/ A1MWV (174,403.02) 1/16/ WAITING ON SUPPORTING DOCUMENTATION AS OF 01/23/09 (2,238,444.18)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/16/ STATE DEPT (3,293,251.31) 1/21/ US DOJ IPAC RESEARCHING - A/R 2,681, /21/ (36,667.70) 1/21/ A1NR7 (145,587.68) 1/21/ A1NR8 (3,155.78) 1/21/ A1NR9 (8,938.10) 1/21/ A1NRA (31,310.86) 1/21/ A1NRB (10,877.96) 1/21/ A1NRC (41,020.79) 1/21/ A1NRD (10,132.06) 1/21/ A1NRE TO BE POSTED BY A/P /21/ A1NRF /21/2009 PCS Taxes 6, /22/ , /22/ A1NSF /22/ A1NSE /22/ (132.77) 1/22/ L0388 (250.68) 1/22/ L0419 (1,127.80) 1/22/ L0365 (1,385.88) 1/22/ L0409 (2,025.00)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/22/ L0398 (2,035.68) 1/22/ L0410 (2,058.10) 1/22/ L0393 (2,212.80) 1/22/ L0407 (3,032.80) 1/22/ L0395 (4,358.74) 1/22/ L0392 (5,611.84) 1/22/ L0378 (6,040.75) 1/22/ L0375 (6,339.82) 1/22/ L0370 (6,621.00) 1/22/ L0391 (7,360.00) 1/22/ L0400 (7,421.86) 1/22/ L0413 (7,452.43) 1/22/ L0396 (8,452.91) 1/22/ L0415 (9,704.96) 1/22/ L0402 (9,900.00) 1/22/ L0399 (10,510.80) 1/22/ L0372 (11,892.00) 1/22/ L0379 (12,671.35) 1/22/ L0383 (13,158.12) 1/22/ L0377 (13,543.07) 1/22/ L0401 (13,707.18) 1/22/ L0371 (16,175.51) 1/22/ L0363 (21,200.00) 1/22/ L0381 (21,974.84) 1/22/ T9209CAAS (22,213.20)

Daily Reconciliation Status HQ FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/22/ T9213CAAS (26,365.20) 1/22/ L0403 (30,337.25) 1/22/ (32,300.89) 1/22/ L0411 (50,683.30) 1/22/ T9214CAAS (134,317.20) 1/22/ T9212CAAS (159,462.75) 1/22/ T9211CAAS (172,645.35) 1/22/ T9210CAAS (184,478.55) 1/22/2009Payroll 8,356, /22/ T9215CAAS (4,037,612.40) 1/21/ DEPOSIT87, /22/ DEPOSIT Total January 2008 SOD(756,620.97)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance June /30/ B6200IPAC waiting on credit(814.60) 6/30/ B6699IPAC waiting on credit(37.28) 6/30/ C1246 IPAC waiting on credit(85.34) 6/30/ C3479IPAC waiting on credit.(28.12) 6/30/ C7596 IPAC waiting on credit(7.09) 6/30/ C8291 IPAC waiting on credit.(2,664.92) 6/30/2008M IPAC waiting on credit(54.28) Total June 2008 SOD(3,691.63) July /11/ C9841$ items not yet received per Center. SDR processed on 11/05/08, credit will be issued.(422.01) July Customer needs set up in SAP for a refund; NSSC to process refund. Pending receipt of posting guidance from OCFO Total July 2008 SOD(394.35) August /12/ D2026Z SDR submitted on 11/5/08, Pending receipt of credit memo.(60.93) 8/12/ D2027Fedmil; Debit $ = Items Pending receipt. $2, = Pending receipt of Credit Memos.2, /15/ NSSC AP to process(68.14) 8/22/ Z Items not yet received as of 10/27/08. Follow-up to Center on 11/02/08. Per Center, JSC will submit a ROD. Center to submit ROD, credit requested on 11/3/08.(448.86) 8/22/ Item not yet received as of 10/27/08; ROD submitted by Center on 11/3/08.(3,625.65) Total August 2008 SOD(1,885.12) September /5/2008M GSA $ PO Z does not exist, look for credit.(301.25) 9/5/ Balance is an exchange credit for Bill No Q0115 that needs posted by the Center /5/ Balance is an exchange credit for Bill No Q0086 that needs posted by the Center2, /5/ $ Z Item not yet received.(770.89)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 9/8/ D3299MILFED $10, = Pending receipt of items and $ Pending receipt of credit memos.(9,848.72) 9/17/2008M PO number does not exist. to Center on 11/2/08 requesting status. Item never received. NSSC AP will try to file ROD via telephone with GSA. Per GSA items shipped on 9/9/08, Manifest No. S ROD denied because transaction is over 45 days old. ed Center on 12/31/08 with outcome of ROD.(90.90) Total September 2008 SOD(7,235.64) October /7/2008 M GSA ; $1, PO number does not exist, ed Center on 10/14/08. Pending response from Center. Items not received. Per GSA items totaling $1, were shipped on 9/9/08, Manifest No. S ROD denied because transaction is over 45 days old. Notified Vivian by of outcome.(1,481.20) 10/10/ D6029FEDMIL; Balance pending credit memos totaling $70.25 and items not yet received totaling $ (760.02) Total October 2008 SOD(2,241.22) November /6/2008M GSA MOTORPOOL. $ Z Item not yet received and $ Z Billing discrepancy, ed Center on 12/24. (815.77) 11/7/ D7634Balance of $54.04 Z Item not yet received as of 11/12/08. (54.04) 11/7/ D7635$ pending receipt of items. (921.07) Total November 2008 SOD(1,790.88) December /5/2008M Z Ordered 6 and received 6. Billed for 8. Filed ROD with GSA. Will receive a credit for 3.68 = 7.36 on next billing 12/16. (7.36) 12/10/ $5, Pending receipt; Financial ROD submitted on 12/31/08 by Center - unacceptable substitute (5,755.12) 12/10/ to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. to Center on 1/7/09 requesting status. Received from Center on 1/14 asking if issue has been rsolved, replied no. Follow-up to Center on 1/21/ requesting a valid PO # (438.00) 12/11/ D9381Pending funding to POL Guppy. ed request to Center on 1/6/09 and 1/21/09 (240.13)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 12/11/ D9382Request for funding sent to Center on 12/18. Follow up request for Guppy on 1/2/09, 1/6/09, and 1/21/09. (5,201.37) 12/11/ to HQ on 12/11/08 for valid PO number. PR is being funded by JSC for this charge and is in the queue to obligate 12/19. to Center on 1/7/09 requesting status. Received from Center on 1/14 asking if issue has been resolved, replied no. Follow-up to Center on 1/21. (465.00) 12/15/ J7808 To DI on 12/15. Routed for cost on 12/18. Cost denied. Need FY2009 Funds per cost dept. to Helen Green on 12/19 requesting certification of charges and funding POC. Requested FY08/09 funds via to Helen Green on 12/31. Will have to revers (3,576.35) 12/17/ Reversal of October IPAC dated 10/22/2008 however this IPAC was processed in SAP. (91.66) 12/24/2008M FEDMIL. $ = Pending receipt of items and $ Pending receipt of ROD (billed for 15 only ordered 9), as of 1/8/09 ROD pending. (1,184.45) 12/11/ Cancellation for schedule Univesidad De Las Palmas originally paid on 1/10/ /19/ Waiting on reply from Texas A&M University - Refund Career Fair P-Card. Pending processing by NSSC AR - waiting on Center to provide payment information Total December 2008 SOD(16,159.93) January /7/ FBI Fingerprints - Requested funding via to Center on 1/14. To DI on 1/14.(1,073.50) 1/7/ E0356 FEDMIL - $5, = Pricing discrepancy between bill and GR in SAP and $12, = pending receipt of items.(18,050.47) 1/9/ E0819FEDMIL(209,574.78) 1/9/ E0820FEDMIL(451,910.05) 1/9/ DMSC FEDDEBT January 9, /12/ Q4678To DI on 1/18. Routed for cost of 1, on 1/21/09.(1,830.00) 1/13/ K4032To DI on 1/20. Routed for cost of on 1/21/09.(2,148.80) 1/13/2009N GSA MOTORPOOL. To DI on 1/20. Routed for full cost on 1/21/09.(32,983.48) 1/14/ A1MSMTo DI on 1/20. Routed for Cost of $3, on 1/21/09.(8,356.16)

Daily Reconciliation Status JSC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 1/14/ A1MSNTo DI on 1/20. Routed for Cost of $22, on 1/21/09.(24,633.04) 1/14/ A1MSOTo DI on 1/20. Routed for Cost of $30, on 1/21/09.(32,969.45) 1/14/ A1MSPTo DI on 1/20. Routed for Cost of $7, on 1/21/09.(10,768.14) 1/15/ E1006 STA - 114, Need cost of $76,111.01, routed for cost on 1/22/09. SCA - 39, Funding needed of 4,479.04, request to Center for funding on 1/22/09.(151,131.28) 1/15/ E1007 T , Cost needed of $229,094.93, routed for cost on 1/22/09. G2 - 3, No funds, request to Center for funding on 1/22/09.(285,683.96) 1/15/ E1018To DI on 1/20. Routed for full cost on 1/21/09.(945.09) 1/15/ E , Guppy, request to Center on 121/ , SCA - Funding request of 135, sent to Center on 1/21/09.(182,943.22) 1/15/ E1021$21, Routed for cost on 1/21/09 and $30, Funding request sent to Center on 1/21/09.(52,531.77) 1/15/ FBI Fingerprints for 11/08. To DI on 1/20.(1,610.25) 1/15/ A1MV3To DI on 1/20. Routed for Cost of $20, on 1/21/09.(22,656.32) 1/16/ K8140To DI on 1/20. Routed for Full cost on 1/21/09.(22,837.97) 1/20/ To DI on 1/21. Routed for full cost on 1/21/09.(10,562.89) 1/20/ Pending receipt of items(6,128.29) 1/20/ K9039To DI on 1/21. Routed for Cost of $1, on 1/21/09.(5,421.80) 1/21/ No valid PO number. to DFAS on 1/22/09.(3,790.73) 1/21/ Pending receipt of items(4,564.10) 1/21/ Pending receipt of item(10,011.60) 1/22/2009M (11,220.99) 1/22/2009M /12/ Rayethon - Check should have gone to NASA Exchange - JSC for reimbursement on membership fees for Raytheon employees to the Wellness Center. NSSC AR to correct deposit3, /15/ Northrup Grumman - Credit refund for final voucher; NSSC AR obtaining guidance from AP and contracting officer on how to post. 1, Total January 2009 SOD(1,560,627.37)

KSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItem ReasonBalance October /28/2008POD Taxes Payroll variance on PCS Taxes reported for PP (funding issue) POD more than XD & KZ docs in SAP for PP There is a problem with the funding document and SAP will not all the input of the taxable amount reported in PP Travel is working with KSC and the Comp Center to try and get this problem resolved.(1,819.12) Total October 2008 SOD(1,819.12) December /3/ To DI to be routed for cost of $ ; Needs to be routed for funding; Contract was deobligated and closed out last year 09/30; This is referencing an invoice from 09/18; Funding request was routed to Center on 01/11; Requested AP file be pulled from warehouse to determine whether a portion of this IPAC was previously paid at KSC 01/2. Received phone call frorm Center on 1/23; $ of this IPAC is not a legitimate charge - this was paid in 02/08; Charging back this portion of the IPAC and paying the difference(25,796.00) 12/9/ D8943NOV08 FUEL BILL - Pending Funding, Contacted Center for funding 01/13 (1,673.64) 12/20/ GSA - Personal Property - Center to post /5/ Cancellation for schedule originally paid on 12/04/2008 (Travel) /24/ $30,000 Space Florida - Advance, Center to post; $ Progressie Recovery Inc. - Recycable, Center to post; $2, David Salvage - Recycable, Center to post. 32, /31/ Pending processing by NSSC AR 2, Total December 2008 SOD7, January /9/ NBC-POD - Sent to Center to post(4,647.50) 1/9/ Waiting on FedDebt information 1/15/2009. Waiting on response from NSSC AR as to whether or not this is AR IPAC since there is no PO# or payment history /14/ XB Payroll Variance0.03 1/15/ E1013 Received receipts from Center and sent to Center for backup invoices in order to process 01/15; Received back up from Cener on 1/22; Sent with bill and spreadsheet to Center for approval on 1/23.(2,070.97) 1/17/ Personal Property - Center to post880.60

Daily Reconciliation Status KSC FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance 1/21/ Personal Property - Center to post4, /22/ , /22/ Received back up from Center 01/22; Receiveed WBS breakdown from Center; Waiting on cost to be disbursed 01/22(59,558.79) 1/22/ Received backup from Center on 01/22; To DI to be routed for full cost on 01/22(7,994.48) 1/22/ /22/ Personal Property - Center to post /22/ L0418Sent to DI to be routed for full cost on 01/23(4,921.20) 1/9/ Advance - Center to post4, /13/ Advance - Center to post1, /14/ Special customer; waiting on BOC for Interest 1/16/ /15/ Advance - Center to post17, /16/ Advance - Center to post55, /20/ Advance - Center to post7, /21/ /22/ Total January 2009 SOD112,178.28

Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 11/3/ Document entered in SAP on 12/16/2008 for accrued interest; NSSC AR to finish posting in January 2009 (3.75) 11/19/ A1IYMNSSC AP to process (1,015.84) 11/25/ NARA charges for Oct FY2009 (617.10) Total November 2008 SOD (1,636.69) 12/4/ Reversal document processed in SAP on 12/18/2008 not reentered in SAP - Pending funding; (10,000.00) 12/5/ US GPO- Sent to DI, need PLI/ALI specifications; As of 12/15/08 information is still pending, waiting on Center. As of 1/12/09, still pending in AWMS. Spoke to Center on 1/14/09, Center is waiting on vendor to release money. (101.00) 12/11/ D9341 FED/MIL - $ = Line 50 - Wait for correction in SAP from logistics. Only 7 HD received DLA giving credit for 1 HD. Pending receipt of credit. $59.12 = Line 52 - Waiting for correction in SAP from Logistics (rejected wrong item per Center Logisitcs). ($53.30) = Line item 37 spoke to DFAS and they are to send a debit charge to wash this credit out next month. (18.64) 12/22/ Washes against IPAC DRN 849D9341 dated 12/11/08 however IPAC 849D9341 has been partially processed in SAP and balance remaining is less than chargeback amount. NSSC AP to research /30/ OPM Investigations for 10/2008 (41,815.25) 12/31/ Reversal of IPAC ; NSSC AR to reject IPAC because the IPAC was already sent back as a Chargeback. (105.10) Total December 2008 SOD (51,980.87) 1/8/ Reversal of IPAC dated 12/31/ /8/ Chargeback of IPAC , washes against IPAC ; manually adjust January 224 to sync up doc dates /8/ Federal Prison Industries, Inc. - Sent to DI on 1/12/09. Needs Funding (12,457.00)

Daily Reconciliation Status LaRC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance 1/9/ Rejecting IPAC dated 1/7/2009. ALC does not process IPAC transactions for FSN , The Pentagon. NSSC AR to correct IPAC /9/ E0822FedMil $1, = Pending receipt of items (1,847.08) 1/15/ GPO - Sent to DI on 1/16/09, waiting on approval and ALI/PLI specifications from Center. (1,155.00) 1/16/ Federal Prison Industries, Inc. - Requested cost on 1/15/09 (10,647.00) 1/16/ Federal Prison Industries, Inc. - Sent to DI on 1/20/09. Need cost. (9,285.00) 1/20/ E1484 IPAC was pushed back to the Vendor for a credit memo the Center received however the Center was never billed for the original charge. The Vendor rejected the IPAC and stated that these IPACs cannot be processed through the IPAC system per a DFAS Regulation and that these IPACs must be processed through the SDR through DSCP. NSSC AR is working with Center Logistics and the Vendor on getting these IPACs resolved /20/ E1492See comment for IPAC 849E /20/ E1488See comment for IPAC 849E /20/ E1501See comment for IPAC 849E /20/ E1486See comment for IPAC 849E /20/ E1500See comment for IPAC 849E /20/ E1502See comment for IPAC 849E /20/ E1497See comment for IPAC 849E1492 (34.08) 1/22/2009M (3,476.48) 1/22/ (84,353.47) 1/13/ Travel Reimbursement - Center Travel Office wants to post to Misc. Receipts. Waiting for NSSC Travel Office to check voucher and confirm. 1, /22/ /22/ $550,000 = Advance, Center to post. 550, Total January 2009 SOD 429,993.44

Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging Document DateItem ReasonBalance December /21/ DCAA Reversal doc not reentered in SAP (original document is )(706,727.62) Total December 2007 SOD(706,727.62) August /22/ Document reversal in November; pending processing by NSSC Travel office(1,204.77) Total August 2008 SOD(1,204.77) October /7/ S8107DCAA - pending center funding action(868,605.14) 10/30/2008 IPAC needs to clear to Total October 2008 SOD(868,565.14) December /30/ To reverse out temporary suspense JV49, /31/2008Manual Manual write off adjustment requested by HQ28, Total December 2008 SOD78,682.44

Document DateItemReasonBalance January /22/ L0384Sent to DI for cost on 1/22/09(500.68) 1/21/ Advance; pending center processing(75,000.00) 1/21/ Q7111Utility Bill pending approval at the center(2,431,001.36) 1/20/ Sent to DI for cost on 1/21/09(11,683.72) 1/20/ T9035CAAS; pending center processing-prior year billing(1,600.64) 1/20/ T9036CAAS; pending center processing-prior year billing(9,353.74) 1/20/ T9037CAAS; pending center processing-prior year billing(5,452.18) 1/20/ T9038CAAS; pending center processing-prior year billing(29,736.89) 1/20/ T9039CAAS; pending center processing-prior year billing(3,751.50) 1/16/ Q6676Utility Bill pending approval at the center(1,577,512.61) 1/16/ Q6677Utility Bill pending approval at the center(1,381,487.39) 1/16/ Q6678Utility Bill pending approval at the center(1,184,373.01) 1/16/ BA/ALC Outage between MSFC and HQ; pending NSSC AP correction11, /16/ BA/ALC Outage between MSFC and HQ; pending NSSC AP correction14, /12/ Cancelled check; pending NSSC AP reversal174, /15/ Cancelled check; pending NSSC AP reversal47, /14/ AR; pending processing 2, Total January 2009 SOD (6,461,459.42) Daily Reconciliation Status MSFC FBWT/FMS 224 Reconciliation Aging

Daily Reconciliation Status NMO FBWT/FMS 224 Reconciliation Aging Document DateItemReasonBalance August FTS distribution for June 2008(14,236.33) Total August 2008 SOD(14,236.33) September Chargebacks; did not get put into SAP (7,740.23) Total September 2008 SOD(7,740.23) October FTS pending NSSC posting(7,861.57) Cancelled check6, Cancelled check2, Cancelled check Total October 2008 SOD1, /3/08Z TRACs IPAC pending Center posting /24/ IPAC(7,972.13) Total November 2008 SOD(7,672.65) 01/22/ Advance Center to Post111, Total January 2009 SOD111,280.06

SSC FBWT/FMS 224 Reconciliation Aging Daily Reconciliation Status Document DateItemExplanationAmount 01/13/2009N Pending cost 2, /13/2009N Pending cost (134,138.29) 1/15/ A0EWNPending Approval (15,947.07) 1/15/ A0EWQPending Approval (1,404.29) 01/15/ A0EWVPending Approval (1,415.35) 01/17/ Personal Property 10, /20/ A1NGFWaiting for Backup documentation (15,945.61) 01/21/ Personal Property 2, /22/ L0376 (2,104.62) 01/22/ (22,930.81) 01/22/ ,800,801 (3,552.89) 01/08/ Payroll 1,224, /22/ DIT's (1,478.63) 01/22/ DIT's (707,131.71) 01/22/ Advance Center to Post 11, Total January 2009 SOD 344,800.83

CenterBlank ALCBlank Functional Area Blank Business Area Blank Commitment Item ARCNo Variance DFRCNo Variance GRCNo Variance GSFCNo Variance HQNo Variance JSCNo Variance.No Variance KSCNo Variance LaRCNo Variance NMONo Variance MSFCNo Variance SSCNo Variance FBWT Continuous Monitoring Program Activities Daily Reconciliation Status

78 Outstanding IssuesCenterPOCOpenDueComplete Fund Balance with Treasury Outstanding Issues

79 Internal Controls Accounts Payable RecommendationProposed ResolutionStatus The NSSC should designate an individual within the Center's Accounts Payable or Procurement department to update the NSSC Vendor Invoice Processor of changes regarding Center's authority listing. In addition, a back-up designee should be assigned for each Center. The NSSC AP will obtain invoice approval lists from Center Procurement and Finance and implement a process to receive the POC list for Contract Assignments from Center Procurement. Procedure will require regular updates from and follow-ups to Procurement and Finance to ensure both lists are kept up to date. Closed Status of resolution – NSSC Transitioning Process Design Assessment

80 Accounts Payable RecommendationProposed ResolutionStatus The NSSC Vendor Payment Processor should validate that services have been rendered and the IPAC was approved by the applicable CO or COTR before posting to SAP. The NSSC sees the process differently. At the time the IPAC is received by NASA the U. S. Treasury has already reduced NASA's funding by the amount of the IPAC transactions so there is little need to hold these transactions out of the accounting system pending some additional approval. Posting the valid and complete transactions upon receipt actually allows NASA records to remain in balance with U. S. Treasury records. Currently the NSSC performs the following IPAC validations based on downloaded information from GOALS: Purchase Order Number, Obligation Amount in SAP, Type Payment, Originating ALC, Customer ALC, Document Reference Number, Dollar Amount, Accomplish Date. After validation, the IPAC is posted to SAP. For Goods Receipt related IPACs the NSSC also checks SAP to ensure the goods receipt transaction has been processed in SAP. For services related IPAC the NSSC posts the IPAC transactions upon receipt/validation and then notifies the responsible activity of the posting and asks for confirmation/approval of services claimed on invoice/IPAC. If the responsible activity disapproves the posting the NSSC will work with the charging entity to reverse the IPAC or take other required action. The NSSC recognizes that not all NASA Centers are using an approval prior to posting process for IPAC. Therefore the NSSC will develop a standard IPAC posting procedure and coordinate it with the OCFO to standardize the process across NASA. Closed Internal Controls Status of resolution – NSSC Transitioning Process Design Assessment

81 Audit Activity

82 Action Items

83 Status of Action Items NSSC Action ItemPOC StatusDate

84 DateEventLocationPOC February 2009Grants TransitionNSSC Upcoming Events

85 SignOffPage