Course ILT Spreadsheet structure Unit objectives Enter labels and values; select a range; replace cell contents; undo or redo actions; and move, copy or delete data Find specific data, replace found data, and sort data Insert rows or columns; change column widths and row heights; and insert, move, copy, delete, or rename worksheets

Course ILT Topic A Topic A: Entering and editing data Topic B: Finding, replacing, and sorting data Topic C: Worksheet manipulation

Course ILT Labels and values Label: –Identifies data –Can be: Text Text with numbers Value: –Number –Date –Time –Formulas and functions

Course ILT Cell and range Cell –Single block of data Range –Two or more cells, rows, or columns

Course ILT Selecting cells Contiguous (adjacent) ranges 1.Point to the first cell 2.Drag to the last cell Non-contiguous ranges 1.Select the first cell or range 2.Hold Ctrl and select addition range(s)

Course ILT Inserting or replacing data Insert or replace: 1.Select a cell 2.Type the data Replace only part: 1.Select a cell 2.Press F2 3.Edit the data

Course ILT Undo and Redo Undo: –Choose Edit, Undo –Click –Press Ctrl + Z Redo: –Choose Edit, Redo –Click –Press Ctrl+Y

Course ILT Clipboard Special memory area Stores copied data Data is removed when pasted

Course ILT Copying data 1.Select the data 2.Copy the data: –Choose Edit, Copy –Click –Press Ctrl + C 3.Select the destination 4.Paste the data –Choose Edit, Paste –Click –Press Ctrl + V

Course ILT Using the fill handle 1.Select the data 2.Point to the fill handle –Mouse pointer changes to + symbol 3.Drag over adjacent cells

Course ILT Moving data 1.Select the data 2.Cut the data: –Choose Edit, Cut –Click –Press Ctrl+X 3.Select the destination 4.Paste the data

Course ILT Deleting ranges 1.Select the range 2.Choose Edit, Delete 3.Specify where to shift the cells 4.Click OK

Course ILT Topic B Topic A: Entering and editing data Topic B: Finding, replacing, and sorting data Topic C: Worksheet manipulation

Course ILT Finding and replacing data Finding: 1.Choose Edit, Find 2.Type the word to find 3.Click the Find Next button Replacing 1.Find a word in Find or Replace dialog box 2.In Replace with box, enter new data 3.Click the Replace button

Course ILT Sorting lists 1.Select any cell in the list 2.Choose Data, Sort 3.Under Sort by: 1.Select a column heading 2.Select a sort order 4.Under Then by, select a column heading and a sort order 5.Click OK

Course ILT Topic C Topic A: Entering and editing data Topic B: Finding, replacing, and sorting data Topic C: Worksheet manipulation

Course ILT Inserting rows and columns 1.Select row or column where you want to insert 2.Right-click and choose Insert

Course ILT Resizing rows and columns Drag the row or column border Double-click the row or column border Format menu: –Format, Row, Height –Format, Column, Width

Course ILT Inserting worksheets Choose Insert, Worksheet Right-click worksheet tab, choose Insert, select Worksheet Press Shift+F11

Course ILT Deleting worksheets Choose Edit, Delete Sheet Right-click the sheet tab and choose Delete

Course ILT Rearranging worksheets Drag worksheet tab to new location Use the Move and Copy command 1.Select the worksheet 2.Choose Edit, Move or Copy Sheet 3.Select new location 4.If you want to copy, check Create a copy 5.Click OK

Course ILT Methods of renaming worksheets Double-click the tab Right-click the tab and choose Rename Choose Format, Sheet, Rename

Course ILT Unit summary Entered labels and values; learned several methods of selecting a range; replaced cell contents; undid and redid actions; and moved, copied, and deleted data Found specific data, replaced that found data, and sort data by the information in a particular column Inserted rows or columns; changed column widths and row heights; and inserted, moved, copied, deleted, and renamed worksheets