Microsoft Word 2010 - Illustrated Unit E: Creating and Formatting Tables

Objectives Insert a table Insert and delete rows and columns Modify rows and columns Sort table data Microsoft Office Word 2010 - Illustrated Complete

Objectives (continued) Split and merge cells Perform calculations in tables Apply a table style Create a custom format for a table Microsoft Office Word 2010 - Illustrated Complete

Inserting a Table A table is a grid made up of rows and columns of cells that you fill with text and graphics A cell is the box formed by the intersection of a column and a row The lines that divide the columns and rows are called borders Microsoft Office Word 2010 - Illustrated Complete

Inserting a Table (continued) Row Cell Column Microsoft Office Word 2010 - Illustrated Complete

Inserting a Table (continued) Table menu includes a grid for selecting number of columns/rows for the table Also has commands for inserting tables: Microsoft Office Word 2010 - Illustrated Complete

Inserting a Table (continued) To create a table: Use Table button in Tables group on Insert tab to open Table menu and insert a blank table Type text in the table cells Press [Tab] to move from cell to cell or click in a cell to move the insertion point Press [Tab] at the end of the last cell to create a new blank row at the bottom of the table Microsoft Office Word 2010 - Illustrated Complete

Inserting and Deleting Rows and Columns To select rows and columns: Use Select command in Table group on Table Tools Layout tab Use the mouse Click margin to the left of a row to select it Click top border of a column to select it Drag across a row or down a column to select the row or column Microsoft Office Word 2010 - Illustrated Complete

Inserting and Deleting Rows and Columns (continued) First, select the row or column where you want to add or remove information Use the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tab Use the Delete command in the Rows & Columns group of the Table Tools Layout tab Microsoft Office Word 2010 - Illustrated Complete

Inserting and Deleting Rows and Columns (continued) Table Tools Layout tab Rows & Columns group New row inserted Microsoft Office Word 2010 - Illustrated Complete

Inserting and Deleting Rows and Columns (continued) Copying and moving rows and columns Copy and move rows and columns the same way you copy and move text Use the Copy, Cut and Paste buttons Rows are inserted above the row containing the insertion point Columns are inserted to the left of the column containing the insertion point Microsoft Office Word 2010 - Illustrated Complete

Modifying Rows and Columns Change the size of columns and rows by: Dragging a border Using AutoFit command in Cell Size group on Table Tools Layout tab Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box Microsoft Office Word 2010 - Illustrated Complete

Rows are all the same height Modifying Rows and Columns (continued) Table move handle Rows are all the same height Table resize handle Microsoft Office Word 2010 - Illustrated Complete

Modifying Rows and Columns (continued) To set advanced table properties: Properties command in Table group on Table Tools Layout tab Table Properties dialog box opens Microsoft Office Word 2010 - Illustrated Complete

Sorting Table Data To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns Data is sorted based on criteria you set Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9) Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order Microsoft Office Word 2010 - Illustrated Complete

Sorting Table Data Sort using data in one column or multiple columns When you sort by multiple columns: Select primary, secondary, and tertiary sort criteria Click the Sort button in the Data group on the Table Tools Layout tab The Sort dialog box opens Select column(s) to sort, type of information, and sort order Microsoft Office Word 2010 - Illustrated Complete

Sorting Table Data (continued) Type of data Primary sort column Sort order Secondary and tertiary sort columns Microsoft Office Word 2010 - Illustrated Complete

Sorting Table Data (continued) Rows sorted first by type Within each type, rows sorted by cost Microsoft Office Word 2010 - Illustrated Complete

Sorting Table Data (continued) Sorting lists and paragraphs Use Sort command in Paragraph group on Home tab, and then choose: Type of data (text, numbers, dates) Sort by criteria (paragraphs or fields) Fields are text or numbers that are separated by a character, such as tabs or commas Sort order (ascending or descending) Microsoft Office Word 2010 - Illustrated Complete

Splitting and Merging Cells Merge cells to combine adjacent cells into one larger cell Split cells to divide a cell into multiple cells Use Merge Cells and Split Cells commands in Merge group on Table Tools Layout tab Microsoft Office Word 2010 - Illustrated Complete

Splitting and Merging Cells (continued) Cells merged to create new cell Cells split into 3 new rows Microsoft Office Word 2010 - Illustrated Complete

Splitting and Merging Cells (continued) Cells have .08" left and right margins with no spacing between cells Adjust them using Cell Margins button in Alignment group on Table Tools Layout tab Table Options dialog box opens Settings are applied to the entire table Microsoft Office Word 2010 - Illustrated Complete

Performing Calculations in Tables Formula command allows you to quickly total the numbers in a column or row, perform averages, etc. Use cell references to refer to the cells in the table Cell references are composed of a letter and a number Letter represents column, number represents row Microsoft Office Word 2010 - Illustrated Complete

Performing Calculations in Tables (continued) Column D Row 3 Cell reference Formula Range of cells Microsoft Office Word 2010 - Illustrated Complete

Total sum of above cells Performing Calculations in Tables (continued) Total sum of above cells Cell B9 Cell B10 B9-B10=1,270 Microsoft Office Word 2010 - Illustrated Complete

Performing Calculations in Tables (continued) Working with formulas: Word includes formulas for averaging, counting, rounding, and adding Formula dialog box Enter cell references in parentheses after the function name =Average(A1,B2,C5) Separate cell ranges by a colon =SUM(A1:A9) Microsoft Office Word 2010 - Illustrated Complete

Applying a Table Style Use table styles to make tables more attractive and easy to read Table styles include borders, shading, fonts, alignment, colors, and other formatting effects Use the buttons in the Table Styles group on the Table Tools Design tab Apply a style then choose a theme Microsoft Office Word 2010 - Illustrated Complete

Applying a Table Style (continued) Gallery of table styles Microsoft Office Word 2010 - Illustrated Complete

Applying a Table Style (continued) Light List, Accent 6 style and Paper theme applied to table Microsoft Office Word 2010 - Illustrated Complete

Applying a Table Style (continued) Using tables to lay out a page: Tables can help structure the layout of a page Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells A table inserted in a cell is called a nested table Microsoft Office Word 2010 - Illustrated Complete

Applying a Table Style (continued) Using tables to lay out a page (cont.) Remove the table borders to hide the table structure After removing borders, display the table gridlines to help you work Gridlines are blue dotted lines that show cell boundaries onscreen but do not print Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off Microsoft Office Word 2010 - Illustrated Complete

Creating a Custom Format for a Table Use the formatting tools available in Word to create your own table designs Add or remove borders and shading Vary the line style, thickness, and color of borders Change the orientation of text Microsoft Office Word 2010 - Illustrated Complete

Creating a Custom Format for a Table (continued) Choose colors from Origin theme Shaded cell Text rotated Microsoft Office Word 2010 - Illustrated Complete

Creating a Custom Format for a Table (continued) Completed table Bottom border added to cell Microsoft Office Word 2010 - Illustrated Complete

Creating a Custom Format for a Table (continued) Draw Table feature allows you to draw table cells exactly where you want them Click Table button on the Insert tab, and then click Draw Table If a table is already started, click the Draw Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer Microsoft Office Word 2010 - Illustrated Complete

Summary Tables help you illustrate information intended for reference and analysis Can be used to structure the layout of a page Table menu includes a grid for selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a table Modify a table’s cells, rows, and columns Microsoft Office Word 2010 - Illustrated Complete

Summary (continued) Word allows you to easily sort and calculate the data in a table Word includes built-in table styles that you can apply to a table to format it quickly Microsoft Office Word 2010 - Illustrated Complete