Microsoft Office Illustrated Creating and Formatting Tables

Microsoft Office Illustrated Objectives Insert a tableInsert a table Insert and delete rows and columnsInsert and delete rows and columns Modify rows and columnsModify rows and columns Split and merge cells

Microsoft Office Illustrated Complete Inserting a Table A table is a grid made up of rows and columns of cells that you fill with text and graphicsA table is a grid made up of rows and columns of cells that you fill with text and graphics A cell is the box formed by the intersection of a column and a rowA cell is the box formed by the intersection of a column and a row The lines that divide the columns and rows are called bordersThe lines that divide the columns and rows are called borders

Microsoft Office Illustrated Complete Inserting a Table (continued) Table menu includes a grid for selecting number of columns/rows for the table Also has commands for inserting tables:

Microsoft Office Illustrated Complete Inserting a Table (continued)

Microsoft Office Illustrated Complete

Inserting a Table (continued) To create a table:To create a table: Use Table button in Tables group of Insert tab to open Table menu and insert a blank tableUse Table button in Tables group of Insert tab to open Table menu and insert a blank table Type text in the table cellsType text in the table cells Press [Tab] to move from cell to cell or click in a cell to move the insertion pointPress [Tab] to move from cell to cell or click in a cell to move the insertion point Press [Tab] at the end of the last cell, to create a new blank row at the bottom of the tablePress [Tab] at the end of the last cell, to create a new blank row at the bottom of the table

Microsoft Office Illustrated Complete Inserting and Deleting Rows and Columns To select rows and columns:To select rows and columns: Use Select command in Table group on Table Tools Layout tabUse Select command in Table group on Table Tools Layout tab Use the mouseUse the mouse Click margin to the left of a row to select itClick margin to the left of a row to select it Click top border of a column to select itClick top border of a column to select it Drag across a row or down a column to select the row or columnDrag across a row or down a column to select the row or column

Microsoft Office Illustrated Complete Inserting and Deleting Rows and Columns (continued) First select the row or column where you want to add or remove informationFirst select the row or column where you want to add or remove information Use the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tabUse the appropriate Insert command in the Rows & Columns group of the Table Tools Layout tab Use the Delete command in the Rows & Columns group of the Table Tools Layout tabUse the Delete command in the Rows & Columns group of the Table Tools Layout tab

Microsoft Office Illustrated Complete Inserting and Deleting Rows and Columns (continued)

Microsoft Office Illustrated Complete

Inserting and Deleting Rows and Columns (continued) Copying and moving rows and columnsCopying and moving rows and columns Copy and move rows and columns the same way you copy and move textCopy and move rows and columns the same way you copy and move text Use the Copy, Cut and Paste buttonsUse the Copy, Cut and Paste buttons Rows are inserted above the row containing the insertion pointRows are inserted above the row containing the insertion point Columns are inserted to the left of the column containing the insertion pointColumns are inserted to the left of the column containing the insertion point

Microsoft Office Illustrated Complete Modifying Rows and Columns Change the size of columns and rows by:Change the size of columns and rows by: Dragging a borderDragging a border Using AutoFit command in Cell Size group on Table Tools Layout tabUsing AutoFit command in Cell Size group on Table Tools Layout tab Setting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog boxSetting exact measurements using the Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box

Microsoft Office Illustrated Complete

Modifying Rows and Columns (continued) To set advanced table properties:To set advanced table properties: Properties command in Table group on Table Tools Layout tab Table Properties dialog box opens

Microsoft Office Illustrated Complete Sorting Table Data (continued)

Microsoft Office Illustrated Complete Sorting Table Data (continued)

Microsoft Office Illustrated Complete Sorting Table Data (continued) Sorting lists and paragraphsSorting lists and paragraphs Use Sort command in Paragraph group on Home tab, and then choose:Use Sort command in Paragraph group on Home tab, and then choose: Type of data (text, numbers, dates)Type of data (text, numbers, dates) Sort by criteria (paragraphs or fields)Sort by criteria (paragraphs or fields) Fields are text or numbers that are separated by a character, such as tabs or commasFields are text or numbers that are separated by a character, such as tabs or commas Sort order (ascending or descending)Sort order (ascending or descending)

Microsoft Office Illustrated Complete Splitting and Merging Cells Merge cells to combine adjacent cells into one larger cellMerge cells to combine adjacent cells into one larger cell Split cells to divide a cell into multiple cellsSplit cells to divide a cell into multiple cells Use Merge Cells and Split Cells commands in Merge group on Table Tools Layout tabUse Merge Cells and Split Cells commands in Merge group on Table Tools Layout tab

Microsoft Office Illustrated Complete