Robert Pillow, VTLS Inc. How Will RDA Impact Your System? A Forum of Vendors Discussing Implementation Plans Association for Library Collections & Technical Services Cataloging and Metadata Management Section American Library Association ● Anaheim CA / June 24, 2012

Overview 1.RDA Implementation Scenarios 2.RDA Workflow 3.VTLS RDA/FRBR Extensions 4.The RDA Sandbox & RDA/FRBR SaaS 5.Public Catalogs

RDA Implementation Scenarios Number 3 – Flat file data structure Number 2 – Linked bibliographic and authority records Number 1 – Relational/Object oriented data structure

Metadata and RDA MARC Dead! Dublin Core MODS XML Many others … Bibliographic Framework Transition Initiative

Metadata and RDA MARC Dead! …buried? Dublin Core MODS XML Many others … Bibliographic Framework Transition Initiative

Create Work Add Expression Add Manifestation Add Item/Holdings Workflow

Create Work Add Expression Add Manifestation Add Item/Holdings Workflow

Create Work Add Expression Add Manifestation Add Item/Holdings Workflow

Create Work Add Expression Add Manifestation Add Item/Holdings Workflow

Create Work Add Expression Add Manifestation Add Item/Holdings When additional Items are acquired: Add Items. Bibliographic record…

Workflow Create Work Add Expression Add Manifestation Add Item/Holdings When additional Manifestations are acquired: Add new Manifestation, Add new Items. Work, Expression… done

Create Work Add Expression Add Manifestation Add Item/Holdings When additional Expressions are acquired: Add new Expression Add new Manifestation Add new Items. Workflow Work… done

RDA Work Record Preferred title Form of work Date of work Authorized access point associated with work Primary Secondary Notes Subjects Concept, Object, Event, Place

RDA Work template

RDA Work record

Display Work record

RDA Expression Record Content type Language of Expression Date of Expression Other distinguishing characteristics Notes Authorized access point associated with Expression

RDA Expression Template

Display RDA Work and Expression

+Add RDA Manifestation

RDA Manifestation Record Title proper Statement of responsibility Edition statement Publication statement (place, publisher, date) Series statement Notes Media type Carrier type Extent

RDA Manifestation Template

RDA Manifestation record

Work, Expression, Manifestation

Adding another RDA Manifestation

Ading a new RDA Expression

2 RDA Expressions, 3 Manifestations

More….

Expanding the Display

VTLS RDA/FRBR Extensions Related Works Super Works Derivative Works Reverse trees for better navigation Aggregates Final Report of the Working Group on Aggregates

Related Works A motion picture based on a novel is a new work o Beau Geste, the movie o Beau Geste, the book A new play derived from a work o Rosencrantz and Guildenstern Are Dead by Tom Stoppard …need to relate the new work to the original work

Related Works Super Work or Derivative Work technique Super Work means that related Works are equal Derivative Work means that related Works are subordinate …

Super Work technique

Derivative Work Technique

Aggregates Final Report of the Working Group on Aggregates Issued September 2011 by IFLA Defined three types of aggregates Aggregate collections Aggregate augmentations Aggregates of parallels Manifestations composed of individual Works and Expressions

Reverse Trees Allows users to find other works present within aggregate collections.

“Normal” Tree

“Reverse” Tree

“Normal” Tree

Available for any library Original (source) database remains unaltered Qualifying records processed for inclusion in hosted database Web services provide seamless navigation from library’s (source) catalog to the corresponding FRBR SaaS (target) catalog, and back again. RDA/FRBR SaaS

Your cataloging workflows need not be changed as updates to the FRBR SaaS database can be scheduled to run automatically. Easy to implement…

Easy to use… Your end-user doesn’t have to know anything about FRBR. The interface provides an instantly recognizable, global picture of the variety of forms a given work may take. All relationships between entities are clearly illustrated with an intuitive tree structure. No bibliographic instruction required!

In Production – The Jewish Public Library, Montreal Canada

For testing – The RDA/FRBR Sandbox A place to test/practice/play with RDA  Implementation Scenario One Full Cataloging capability  Original cataloging & copy cataloging  FRBRizing of MARC records  Authority Control  Full Serials Control  Add Item records

Thank you!

The RDA Sandbox Access to a RDA/FRBR database, and a Virtua Client with documentation. Database of approximately 500,000 records. 100 users have added and/or modified around 3,000 records Scheduled to run through July 31, 2013 (at least)

Comments from users “… we found the structure of records in the RDA Sandbox innovative as regards search and display …” “… used it when teaching classes …. The students were rather fascinated to be able to see the full WEMI structure in the database.” “…it helped them [the staff] to understand more about RDA and FRBR.” “In my opinion the best thing about the Sandbox is its clarity. It makes it easy to explain the model. In a sense it has solved the problem with FRBR in MARC environment.” The RDA Sandbox

THANK YOU THANK YOU How Will RDA Impact Your System? A Forum of Vendors Discussing Implementation Plans American Library Association ● Anaheim CA / June 24, 2012

Robert Pillow / How Will RDA Impact Your System? A Forum of Vendors Discussing Implementation Plans American Library Association ● Anaheim CA / June 24, 2012