Developing Databases and Selecting an Appropriate Library System

What is a Database Management System (DMBS)? Database is an organized collection of related data. Computerized databases are those stored on computer-readable media such as disks, diskettes, tapes, and CD-ROMs. Computerization of data does not ensure that they form a database. A DBMS comprises programs to store, retrieve, and otherwise manage a computerized database, as well as to provide interfaces to application programs and to nonprogramming users.

Why Use a Database Management System? Storing and retrieving data Managing metadata Limiting and controlling redundant data in multiple systems Supporting simultaneous data sharing Providing transaction atomicity Providing authorization and security services Enforcing business rules Increasing programmer productivity

Basic Data Concepts Card Catalog One Group of Author, Title, or Subject Cards A Card of Either the A,T,or S TSRA Author’s Name Database Files Records Fields Bytes

Other Databases to Develop Continuing Resources Indexes, Abstracts Multimedia Resources (AV) Patron (Circulation Records) Electronic Resources Digital Resources Archives and Records Rest of the Library’s Resources

What is the MARC?  MAchine Readable Cataloging  Description and headings of all items in the catalog created according to AACR  1960, Library of Congress  UNIMARC attempted to define only one code, especially in Europe  USMARC in US, Australia, Philippines, etc.

Uses of the MARC Format The MARC format enables computers to sort and file catalog data for purposes of:  printing catalog data in a variety of formats such as bibliographies  producing other products such as accession lists, shelflists, book and spine labels  producing different types of catalogs such as the OPAC  standardizing a machine-readable format for bibliographic records for exchange of cataloging data among libraries all over the world

The MARC Record A MARC record is composed of three elements the record structure the content designation the data content of the record The record structure is derived from an international standard for the exchange of information on magnetic tape. The content designation comprises the codes and conventions defined by the MARC format. The content of the data in the catalog record is created using bibliographic standards like AACR2 and the LCSH.

Fields and Tags In a computer system, a record is a collection of related fields. In a MARC record, a field contains either coded information (e.g., the date of entry into the system) or bibliographic information (e.g., physical description or a subject heading). Each field has an identifying label called a tag and consists of 3 digits. The Record Structure consists of 3 main components: the leader the directory the variable fields

Variable Fields and Tags 0XXVariable control fields, identification and classification numbers 1XXMain entry 2XXTitles, edition, imprint 3XXPhysical description 4XXSeries statements 5XXNotes 6XXSubject added entries 7XXAdded entries other than subject, series 8XXSeries added entries 9XXReserved for local use

USMARC Codes 020ISBN ® 022ISSN® 050LC Call Number ® 082DD Call Number ® 100Main Entry – Personal Name (NR) 110Main Entry – Corporate Name (NR) 111Main Entry – Meeting Name (NR) 130Main Entry – Uniform Title (NR) 240Added Entry – Uniform Title (NR) 245Title Statement (NR) 246Varying Form of Title ® 250Edition Statement (NR) 254Musical Presentation Statement (NR)

USMARC Codes 255Cartographic Mathematical Data ® 256Computer File Characteristics (NR) 260Publication, Distribution, Etc. (Imprint) (NR) 300Physical Description ® 310Current Publication Frequency (NR) 362Dates of Publication and / or Volume Designation ® 440Series Statement / Added Entry – Title ® 490Series Statement ® 500General Note ® 501With Note ® 504Bibliography, Etc. Note ® 505Formatted Contents Note (NR) 508Creation / Production Credits Note (NR) 511Participant or Performer Note ® 516Type of Computer File or Data Note ®

USMARC Codes 520Summary, Etc. Note ® 521Target Audience Note ® 538System Details Note ® 546Language Note ® 600Subject Added Entry – Personal Name ® 610Subject Added Entry – Corporate Name ® 611Subject Added Entry – Meeting Name ® 650Subject Added Entry – Topical Term ® 651Subject Added Entry – Geographic Name ® 700Added Entry – Personal Name ® 710Added Entry – Corporate Name ® 711Added Entry – Meeting Name (NR) 730Added Entry – Uniform Title ® 810Series and Added Entry – Corporate Name ® 830Series Added Entry – Uniform Title ®

The Leader 00718nam// /a/ /// DLC s1993////at/ac////b////001/0/eng// 010$a/// $a (pbk.) : $c$ $au-at $aHQ1391.A8$bS $a $ $aSawer, Marian,$d $aA woman’s place :$bwomen and politics in Australia /$cMarian Sawer and Marian Simms. 250$a2nd ed.

The Leader 260$aSt. Leonards, N.S.W. :$bAllen & Unwin,$c $axiii, 345 p. :$bill., ports. ;$c22 cm. 500$aPrevious ed.: Sydney : Allen & Unwin, $aIncludes index. 504$aBibliography: p $aWomen in politics$zAustralia. 6500$aWomen legislators$zAustralia. 7001$aSimms, Marian.

Selecting an Appropriate System AffordabilitySystem Installed or AcquiredBudget HumanResourceDevelopment PracticableCustomizableUser-Friendly Expandable Supported by the Academic Sector SystemSupport OnlineTechnicalUpdates CustomerCare Warranties

A Presentation of the Different Integrated Library Software Summarize the key benefits provided by the product: Features of the software Services provided Online products and services Warranties Local system support (technical, etc.) Online support Pricing system (package, per module, add-ons, etc.)