Pure Silver Reusing and Repurposing Bibliographic Data in a Current Research Information System and Institutional Repository 15 September 2010 Robin Armstrong Viner Cataloguing Manager, Library & Historic Collections University of Aberdeen

Library & Historic CollectionsPage 2 Introduction Background PURE UK Data Model Common European Research Information Format (CERIF) Workflow Bibliographic Data Harvesting Institutional Repository Integration Bibliographic Data Export Benefits and Lessons Learned for Interesting Times

Library & Historic CollectionsPage 3 Background – Review of the Universitys existing publications database Likely requirements of the Research Excellence Framework (REF) Lessons learned from the Research Assessment Exercise 2008 (RAE 2008) Data quality issues Technical support issues Usability issues

Library & Historic CollectionsPage 4 Pure Spring 2009 – Pure from Atira selected as the Universitys Current Research Information System (CRIS) Offered synchronisation with the Universitys existing data sources Offered integration with external data sources Offered integration with Institutional Repository Offered Research Portal and CV Modules Offered improved usability

Library & Historic CollectionsPage 5 Pure UK Data Model Eight Families linked by Relationships Additional Families added to reflect REF Four additional Families added to support Workflow Families have Templates, Classifications and Elements Relationships have Classifications

Library & Historic CollectionsPage 6 Pure UK Data Model Research Output Family Nine Templates covering 40 Classifications Additional Templates developed for other UK customers 41 Elements Linked to eight Families

Library & Historic CollectionsPage 7 CERIF Data Model

Library & Historic CollectionsPage 8 Workflow - Users A single user workflow in the CRIS allowing individual members of staff (or their designated administrators) to Add their Activities, Impacts and Research Outputs Harvesting Bibliographic Data from external sources Linking them to Organisation, Person and Projects Data harvested from internal sources Add the Full Text of Research Outputs for inclusion in the Institutional Repository Update the Research Portal and their University Web Pages Update their Research Outputs – including adding the Full Text

Library & Historic CollectionsPage 9 Workflow - Users

Library & Historic CollectionsPage 10 Workflow - Users

Library & Historic CollectionsPage 11 Workflow - Users

Library & Historic CollectionsPage 12 Workflow – Institutional Repository Team A single workflow in the CRIS allowing the Repository team to Validate published Research Outputs Re-validate published Research Outputs updated by individual members of staff Manage embargoes Update the Research Portal and the individual member of staffs University Web Page automatically with any changes

Library & Historic CollectionsPage 13 Workflow – Institutional Repository Team

Library & Historic CollectionsPage 14 Bibliographic Data Harvesting Individual members of staff (or their designated administrators) can import Bibliographic Data via ArXiv, PubMed and Web of Science Application Programming Interfaces (APIs) BibTex, RefMan and RIS Formats Planned developments include Harvesting of InCites Bibliometric Data Web of Science harvesting service Integration of SHERPA RoMEO and JULIET APIs

Library & Historic CollectionsPage 15 Bibliographic Data Harvesting

Library & Historic CollectionsPage 16 Bibliographic Data Harvesting CRIS pre-populated with enhanced and new Bibliographic Data provided by Thomson Reuters Three Bibliographic Data Sets uploaded Existing Bibliographic Data enhanced with Web of Science Bibliographic Data Existing Bibliographic Data which could not be matched to Web of Science Bibliographic Data Web of Science Bibliographic Data linked to the University by Thomson Reuters which could not be matched to the existing Bibliographic Data

Library & Historic CollectionsPage 17 Internal Data Harvesting

Library & Historic CollectionsPage 18 Institutional Repository Integration Bibliographic Data and Full Text transferred from the CRIS to the Institutional Repository via Lightweight Network Interface (LNI) 50 Elements from Research Output Family and linked Families mapped to 23 Qualified Dublin Core Elements Metadata Profile based on analysis of Scottish Practice Bibliographic Data re-presented using MODS Crosswalk

Library & Historic CollectionsPage 19 Institutional Repository Integration

Library & Historic CollectionsPage 20 Institutional Repository Integration

Library & Historic CollectionsPage 21 Institutional Repository Integration

Library & Historic CollectionsPage 22 Bibliographic Data Export Bibliographic Data exported Automatically to Research Portal and the University Web Pages of individual members of staff Manually through management reports and through lists and reports downloaded by individual members of staff Planned developments include export and electronic submission of REF Data Bibliographic and Bibliometric Data use limited by copyright and licence restrictions

Library & Historic CollectionsPage 23 Bibliographic Data Export

Library & Historic CollectionsPage 24 Benefits and Lessons Learned for Interesting Times Streamlined process For individual members of staff For the Institutional Repository team Increased content and profile for the CRIS and the Institutional Repository Improved internal profile for Library & Historic Collections with Project Board Individual members of staff Compliance Collaborative working

Library & Historic CollectionsPage 25 Questions

Library & Historic CollectionsPage 26 Thank you