eFoodChain project Bruno Prépin

Fresh fruits and vegetables Stimulating innovation in the food supply-chain through smart use of ICT: assisting SMEs participate in digital supply chains in the single market Fresh fruits and vegetables Dairy products Cereals

eFoodchain objectives Conduct a market analysis to assess current utilization of ICT and e-commerce solutions in the agro food supply chain : published in August 2012 Make an inventory of trade digital food supply chain and agriculture and establish a framework Implement pilot projects in Europe to validate this framework Promote the dissemination of all solutions developed throughout the project Organize a European conference to present the project results in 2014

eFoodChain schedule

E-document pilot

E-document objectives Implement e-invoicing and dematerialization of all exchanged documents between cooperatives and their members. Provide cooperative members a complete paperless solution for all documents issued by the cooperative that is easy to use Use of existing cooperative extranets as interface for document consultation Cooperative Member farmers Extranet Accountants

Current documentary process Cooperative Accountant EDI file with invoice data Invoices duplicates Paper form of invoices and documents Paper form of invoices and documents Farmers Extranet On-line consultation of duplicates

Target : technical architecture Accountants INVOIC EDI message (UN/CEFACT) 1 Farmers Prestataire dématérialisation Electronic signatures for the cooperative and farmers Managing signatures certificates Secure archiving of invoices and documents Indexing documents Access to consultation through the portal and web services 5 PDF + indexation file 1 On-line consultation of documents 4 Alerts / Reporting Extranet 2 10 years (invoices) Cooperative Cooperative Member farmers Web service IT Provider web portal 3 3 sending an e-mail to warn of the presence of a new document on the Extranet

Partners and users

Writing of specifications Pilots implementation Schedule 2012 2013 2014 Sept Oct Nov Dec Jan Fev Mar Avr Mai Juin Juillet Aout Working sessions   Writing of specifications Call for tender 7 Responses 15 Legal group IT provider selection Contractualization Pilot phase Assessment Deployment Working sessions Writing of specifications Sept.-Dec. 2012 IT provider selection Contractualization Jan.-June 2013 Pilots implementation June 2013-2014

Key success factors and benefits Real needs from the farmers and the cooperatives Big money savings 45 000 farmers already connected to extranets: a solution easy to deploy and to implement ! Very easy to implement for cooperatives Very easy use for farmers Project part of a sustainable development approach Paper invoice or document Electronic invoice or document 0,60-0,80 €/ invoice 0,12-0,20 €/ invoice (depending on the volume)

Key success factors and benefits E-document Cooperative 1000 farmers 50 documents (per farmer/year) Price : 0,8€ per document 0,12 to 0,20€ 40 000 € 6 000 € to 10 000 € Paper 80 % savings

Implementaion of similar project in Italy Partnership with farmers' union to implement an e-document pilot between a cooperative and its producers of beet pulp

Thank you for your attention !