PLYMOUTH-CANTON COMMUNITY SCHOOLS Using Technology to Help Navigate During These Changing Times Karen Stemberger

On Line Application system - LTGI (Lindner Technology Group Inc) Substitute Calling System for teacher & aides (PESG) & Coaches (CoachEZ) /Calendar (Outlook) Smart for PD Intranet/Internet HR Database * CEO – digital employee file * PLYMOUTH-CANTON COMMUNITY SCHOOLS Multiple Systems in Place

Human Resources Employee Database DataEase is a database software – owned by Sapphire International HR database developed by HR department in 1992 District payroll system - Cyborg PLYMOUTH-CANTON COMMUNITY SCHOOLS

Human Resources Employee Database DB growth based on dept needs, employment law and state requirements HR controls changes to database (new fields, reports, new tracking) Standard downloads / reports PLYMOUTH-CANTON COMMUNITY SCHOOLS

Human Resources Employee Database - Screens Admin Cert Credit Credit hours (teacher contract) Disciplinary Log (REP) Educational Information Evaluations Fringe Benefits Fringe Deductions Leaves of Absence Longevity (teachers) PA189 Verification Pre-requisites of Emp (Fingerprints/PA189) Professional Dev. Salary Seniority Stipends (teachers) Teacher Eligibility Unemployment Workers Comp PLYMOUTH-CANTON COMMUNITY SCHOOLS

Human Resources Employee Database - Processes Nepotism New hire files /contracts are created PA189 verification REP submission Seniority lists (each union is different) Staffing Administrative Contracts Assignment changes Credit hours Evaluation tracking / tenure Layoffs/recalls Leave of Absence & FMLA Mentor tracking

Example of DataEase PLYMOUTH-CANTON COMMUNITY SCHOOLS

Example of assignment and lookup fields for REP reporting

Example of DataEase PLYMOUTH-CANTON COMMUNITY SCHOOLS

Example of DataEase PLYMOUTH-CANTON COMMUNITY SCHOOLS

Digital Image System (CEO) CEO Image Systems, Plymouth MI Since 1995 CEO Imaging has been used to digitalize student records for HS graduates HR Live / active emp; 5000 inactive; 1000’s grievance, arbitrations, negotiation notes, REP submissions/manuals PLYMOUTH-CANTON COMMUNITY SCHOOLS

Digital Image System (CEO) Easy/quick searching for employee file and/or document name Tracks maiden/prior name Info can be sent (via ) Option to erase portion of the scanned document (SS, DOB) Add to existing document – Delete portions or all of existing document PLYMOUTH-CANTON COMMUNITY SCHOOLS

Digital Image System (CEO) Print-2-Image NG Web Browser Viewer – On line viewing PLYMOUTH-CANTON COMMUNITY SCHOOLS

Finance Fringe Benefits/Medical** Maintenance ** Payroll ** Superintendent/Board Packet Transportation ** Unemployment ** Workers Comp ** District History General Info – HR only Volunteer information HS student records ** These depts share the Salary Work History portion of the employee file PLYMOUTH-CANTON COMMUNITY SCHOOLS Digital Image System (CEO) Other Departments Online

FUTURE PROJECTS Start scanning student files at Elementary Level Eliminate/reduce Substitute Desk paperwork BBP & OSHA training Online PLYMOUTH-CANTON COMMUNITY SCHOOLS

What we’ve become because of these systems …. Customer-Friendly and Consumer-Driven Technologically Literate Efficient, Effective, and Responsive Collaborators and Problem Solvers Knowledgeable Experts in Our Areas Visionary Leaders of Change The Human in Human Resources PLYMOUTH-CANTON COMMUNITY SCHOOLS

Questions & Answers PLYMOUTH-CANTON COMMUNITY SCHOOLS