QUARTERLY REGIONAL WORKSHOP WATER SERVICES SUPPORT PROGRAMMES PROGRESS / LATEST DEVELOPMENT OF ALL PROGRAMMES Presented by: Ms L Mokoena Date: 31 Oct 2013

Contents 1.Purpose of Workshop 2.Latest developments 3.Expenditure 4.Key issues 2

1: Purpose of Workshop 1.Team Building 2.Governance /Processes / Strategic issues 3.Programme /Project performance review 4.Monitoring and Evaluation

2: Latest developments 1.Personnel a.Appointment of Directors: 1.Kgadi Boikanyo 2.Thomas Meso b.CD secretary: Ms Regina Mashamba 2.Meeting with National Treasury: 1.Refurbishment will be made part of RBIG scope 2.RBIG to be split into schedule 5 for WSA appointments and schedule 6 when appointing IA 3.Small changes to MWIG DoRA conditions approved (2013/14) 4.No extra funds for planning from NT, expected that DWA and WSA must find funds from own budgets

….. Latest developments 3.PMU developments. 1.RBIG, MWIG, ACIP will fall under the PMU 2.PMU development must be completed by March 2014 (DWA will present to parliament in March) 3.Emphasis is on planning, information and processes. 4.Urgent need to populate Project catalogue & M & E system – Live 1 November (see slide on M & E) 5.3 projects per programme had to be completed by 1 Nov 4.New DWA organogram approved 5.CAPEX has now been merged into the PMU

….. Latest developments 5.Need to establish a National Planning and co-ordination committee: a.Letter received from Minister Finance requesting that this is established. b.Commitment that we initiate committee by Dec c.Provincial planning committees must feed into national committee 6.Extra resources appointed through UW, starting 1 Nov 1.Geo-Hydrologist 2.Process mapping 3.Financial expert (RO must identify which projects the experts are needed to review, GC to address)

Latest Developments Draft ACIP framework finalised and circulated Submission of ACIP business plans (new and revised-30 November 2013 Project codes for all projects PICC reporting extended to ACIP

3: Expenditure expenditureBudget% expenditure / budget DoRA cash flow % expenditure vs DoRA RBIG % % MWIG % % ACIP % % NTP % %

4: Key Issues 1.Monitoring and evaluation 1.The PMU catalogue has adopted the RBIG M&E system 2.If the M& E system is not populated, a number of PMU catalogue fields cannot be populated. 3.PMU catalogue is supposed to go live as 1 Nov 4.So far no information on the projects have been captured on the M & E system. 5.N.O. started with capturing basic information (i.e. cash flows and expenditures) 6.R.O. must populate M& E system before 30 Nov

…..Key Issues 2.Fast tracking of projects – Pressure from Minister and NT – Must develop a short term and long term plan (George to discuss) 3.Response to letter from National Office – Letter raised a number of requirements (particularly Audit General) – No responses received from any RO 4.PICC reporting (need to treat seriously, Dirk to discuss) 5.Performance evaluations (due 25 Oct) – A number of PE are outstanding 6.Planning (George to discuss) – Regional Bulk Master Plans – About to start – MWIG, check list and guidelines developed – MWIG letter to WSA

…..Key Issues 7.MWIG transfers – 2 nd transfer took place 25 October. – Received requests on the 24 Oct to stop transfers (need such requests at-least 1 week before) – Need to make sure that transfer is exact amount as specified in DoRA – Municipalities are allowed to use not more than 10% of their allocation to feasibility studies/technical reports. 8.Financial commitment (GC will address) – Need to confirm financial commitment for each project – Need to get documentation in order 9.Contractual and IA issues ( a number of changes need to take place – Karen will discuss) 10.Land Issues; need to develop action plan on how to verify and check all DWA projects (George to discuss)

…..Key Issues 11.Key challenges with National Office – Are there any outstanding Water Use licenses ? – Are there any issues in the approval of studies from National Water Resource Infrastructure – Are there any issues in the relationship with WS planning and information (Stephen) 12.Progress on RO establishing and formalising planning committees. 13.DoRA framework (Karen to discuss) – workshop with NT on the 18 Nov. – Draft changes for RBIG, MWIG and NTP have submitted to NT 14.Budget adjustments : DWA needs to submit to NT budget 8 Nov 15.Term contracts (George to discuss) – Requested by a DG to develop a number of term contracts.

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