February 20 th, 2007 Board of Directors Meeting Semi-Annual Audit, Compliance, and Enterprise Risk Management Update Steve Byone Chief Financial Officer.

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Presentation transcript:

February 20 th, 2007 Board of Directors Meeting Semi-Annual Audit, Compliance, and Enterprise Risk Management Update Steve Byone Chief Financial Officer

Page 2 2 Board of Directors MeetingFebruary 20 th, 2007 Audit Update

Page 3 3 Board of Directors MeetingFebruary 20 th, 2007 Audit Update – February 2007 ERCOT has fully funded its Internal audit department and has approved the 2007 internal audit program –When warranted the program is augmented by external resources (i.e. IBM for Nodal) ERCOT also conducts external audits and reviews –Financial audit –SAS 70 Type II –Benefit program audit –Security and other reviews Management has implemented a formalized program to monitor audit findings and remediation plans –Subset of Internal Control Management Program (ICMP)

Page 4 4 Board of Directors MeetingFebruary 20 th, 2007 Recent Audits Completed 2005 Fraud Prevention Testing 2006 Sales Tax Audit Taylor Expansion State Comptroller Audit Internal Controls Workshop Dept. of Labor (Retirement Plan) 2005 SAS70 NERC Readiness K & MPP NERC Compliance Enforcement 2005 Financials 2006 SAS K& MPP Internal Control Review Texas Nodal Program Review Security Assessments (5) 2006 Financials Texas Nodal Program Controls Progress Reporting Review #2 Travel & Entertainment Ethics Compliance Contractor & Consultants Investments Cash Receipts & Disbursements Seibel System Lodestar System Cyber Security Energy & Market Management Systems Operations (Control Room) Lawson HR System General Ledger Adjusting Journal Entries Outage Coordination MV90 System Congestion Mgmt & TCR Payroll & Leave Benefits Settlement Disputes & ADR QSE Credit Inventory & Fixed Assets Crisis Communication Procedures System Operations Business Continuity Plan Software License Mgmt. Selected Nodal Employee & Contractor Expenses Onboard/Exit of Employees & Contractors Fraud Prevention Program (Q1-Q2 Results) Fixed Assets Cash & Investments Cyber Security Follow-up Ethics Compliance Procurement & Contract Administration Budget Process SCADA Applications Nodal Time tracking Registration/Qualification of Market Participants Accts. Payable PMO Non-Nodal External Internal 2007

Page 5 5 Board of Directors MeetingFebruary 20 th, 2007 February 2007 Recently Completed, Open and Planned Audits Audits Completed (last 3 months) Internal Audits Crisis Communication Procedures Business Continuity Plan Procurement & Contract Administration Cyber Security (follow-up) Ethics Compliance External Audits Texas Nodal Program Controls - Review #2 (IBM-managed by IAD) 2006 SAS70 (PwC) Internal Controls (D&T) Open Audits Internal Audits Budget Process SCADA Applications SAS70 Pre-Audit Testing Accounts Payable Nodal Timetracking PMO (Non-nodal) Registration/Qualification of Market Participants External Audits 2006 Financial Audit (PwC) Planned Audits (next 3 months) Internal Audits Nodal PMO Nodal Ethics Compliance Nodal Recruiting Nodal Signing Authority/Delegation of Authority External Audits Benefit Plan (MPP) NOTE: Internal Audits performed by IAD, unless otherwise noted.

Page 6 6 Board of Directors MeetingFebruary 20 th, 2007 Audit Update – February 2007 Status of Open Audit Points

Page 7 7 Board of Directors MeetingFebruary 20 th, 2007 Compliance Update

Page 8 8 Board of Directors MeetingFebruary 20 th, 2007 Management Compliance “Self Assessment” Management conducts regular “self assessments” of compliance –applicable laws –regulations & protocols –contractual obligations –disclosure mandates –etc. For each requirement, an assessment is made of whether the area is in compliance, ‘substantially compliant’*, or not in compliance with any ‘non-yes’ answer requiring further explanation. * Substantially Compliant” means compliance with essential requirements of a statutory provision, standard, policy or procedure as may be sufficient for the accomplishment of the purpose thereof. As such, there may be an accidental mistake or a good business reason for a minor modification or deviation from the statutory provision, standard, policy or procedure, but that does not affect that substantial compliance has been met of the statutory provision, standard, policy or procedure.

Page 9 9 Board of Directors MeetingFebruary 20 th, 2007 Management Compliance “Self Assessment” Each ERCOT Officer has completed a signed attestation as to the status of Compliance Requirements within their respective organizations Compliance Assessment has been reviewed by outside counsel to confirm completeness and appropriateness For each requirement, an assessment is made of whether the area is in compliance, ‘substantially compliant’*, or not in compliance with any ‘non- yes’ answer requiring further explanation. Out of 92 areas identified, 1 was deemed to not be in compliance and 7 were deemed to be ‘substantially in compliance’: –Details regarding the areas deemed not in compliance or ‘substantially in compliance’ are included in your Executive Session materials * Substantially Compliant” means compliance with essential requirements of a statutory provision, standard, policy or procedure as may be sufficient for the accomplishment of the purpose thereof. As such, there may be an accidental mistake or a good business reason for a minor modification or deviation from the statutory provision, standard, policy or procedure, but that does not affect that substantial compliance has been met of the statutory provision, standard, policy or procedure.

Page Board of Directors MeetingFebruary 20 th, 2007 Management Compliance – Next Steps Work closely with external auditors and involved third-parties to address the one area deemed not in compliance by the end of February 2007 Continue to address 7 ‘Substantially Compliant’ items by Q so that ERCOT is in ‘full compliance’ in all areas Require quarterly signed Management Attestation as to the accuracy of the Compliance Certification Report Continue semi-annual review of compliance results with the Board of Directors

Page Board of Directors MeetingFebruary 20 th, 2007 Enterprise Risk Management Update

Page Board of Directors MeetingFebruary 20 th, 2007 Enterprise Risk Management Update ERCOT established a formal ERM program in 2005 Management reviews key enterprise risks on a monthly basis Changes in management assessment of a key risk are reported to the Finance & Audit Committee monthly Governance structure calls for a Board of Directors update semi- annually

Page Board of Directors MeetingFebruary 20 th, 2007 February 2007 Risk Inventory “Stoplight” Report

Page Board of Directors MeetingFebruary 20 th, 2007