ISES UPDATES April 16, 2008

Topics for Session Review of the Fall 2007 CD/YE Collection Changes in WSLS ISES Data CD/YE Element Changes October 1 Supplement Preparing for Summer 2009 Review of the Fall 2007 Discipline Collection Discipline Record Examples ISES Discipline Data Element Changes Schedule

Review of the Fall 2007 Count Date / Year End Collection

Meeting data submission schedule Continuing to work together Taking advantage of training opportunities General Comments:

Submitting and Accountable District and School: Release of students for short term enrollment out of district Timely and consistent reporting of schools, grade ranges, and district calendar ISES Public Enrollment and PI-1563 Pupil Count (Membership) have different student populations

Educational Services provided outside of District Facilities: Services Provided by Third Party Providers: Wisconsin School for the Deaf Wisconsin School for the Blind and Visually Impaired CESAs CCDEBs Universities and Colleges Residential Care Centers Other Third Party Providers

Educational Services provided outside of District Facilities: Services Provided by District Staff at Alternative Locations: Libraries Home Hospitals Juvenile Detention Centers Jails

Economically Disadvantaged Status: NSLP Provision 2 public school districts must submit individual student economic data

Disability & Educational Environment Classification: Include student groups with alternative settings or schedules Work with district special education staff Review use of Significant Developmental Delay Review new Ed Environment code set

Parentally Placed Private: Verify which students with disabilities are covered by a Services Plan Students are submitted by district in which the private school is located Ed Environment should reflect parent placement

October 1 Child Count: Improve response from districts Clarify students expected in file Submission only via file upload

Certification of Child Count: No certification for Districts may contact the Special Education Team to request the Child count

Changes in WSLS

Match Criteria: Revised ‘near match’ criteria Improved on-line to match review process

Birth State US Territories are available Specific Birth Country is NOT required Provide Birth State = Other for all students born outside the US and US Territories

Birth Certificates DO NOT photocopy birth certificates District admission policy may not require a birth certificate

Count Date / Year End Data Element Changes

Immigrant (Title III) Status: Immigrant (Title III) is an indication of whether a student qualifies as an immigrant under Title III, Section 3301 (6) of the NCLB. Date of Birth, Birth State and Year in US Schools may be used to determine Immigrant Status in Count Date records for

ELL Served Status: "ELL Served" indicates whether an ELL student is served in English language instruction educational programs designed for English Language Learners and if the program is funded by Title III. Expected for Year End and Count Date records.

Migrant and Homeless Status Migrant Status and Homeless Status will be required in all ISES Year End records beginning in

Years in US Schools: Years in US Schools will be calculated from Months in State when not provided.

Native Language: Change in Definition Native Language will be collected for all grades based on English Language Proficiency and Immigrant (Title III) status.

District: Change in Definition Additional Student Groups for Year End Parentally Placed Private Students with Disabilities DOC DHFS

October 1 Supplement for Students with Disabilities

Preparing for 2009

Race / Ethnicity: Change in Definition ISES will continue to collect the five racial/ethnic categories New guidelines for multiple-racial categories plus an ethnic category Changes must be implemented by fall of 2010 for the school year

Replace October 1 Supplement for Student with Disabilities ISES must implement a more cohesive user friendly means to gather the October 1 Child Count

ISES UPDATES April 16, 2008

Review of the Fall 2007 CD/YE Collection Changes in WSLS ISES Data CD/YE Element Changes October 1 Supplement Preparing for Summer 2009 Review of the Fall 2007 Discipline Collection Discipline Record Examples ISES Discipline Data Element Changes Schedule Topics for Session

Review of the Fall 2007 Discipline Collection

Trends

Elements needing improvement: Removal Days Primary Disability In School Suspensions Incident Types for Firearms Expelled students with disabilities Incidents with Multiple Removals

Discipline Record Examples

Incident Removal Incident with Single Removal

Incident Removal Removal 2008 Incident 2008 Removal Incident with Single Removal Incident with Multiple Removals

Incident Removal Removal Incident Removal 2008 Incident 2008 Removal Incident with Single Removal where incident date and removal date are in different school terms Incident with Single Removal Incident with Multiple Removals

Incident Removal Removal Incident Removal 2008 Incident 2008 Removal Incident with Single Removal where incident date and removal date are in different school terms Incident with Single Removal Incident with Multiple Removals 2008 Removal Incident Incident with Single Removal where incident date and removal date are in different school terms

Removal 2007 Incident Incident with Removal spanning multiple school terms

Removal 2007 Incident Removal 2007 Incident 2008 Return to School? Expected Return Yr = 2008 Incident with Removal spanning multiple school terms Expulsion where student expected to return in current collection

ISES Discipline Data Element Changes

Discipline Record Uniqueness Criteria: Multiple incidents on the same day must have different removal start dates Multiple removals on the same day must have different removal types

Incident Type Change in Code Set: Assault and Endangering Behavior are separated into distinct categories

Modified Term Change in Code Set: Allowed only for firearms incidents Y is no longer valid N = firearms Incident Type and not modified M = modified for reasons other than IDEA I = modified because of IDEA

Schedule

Training Opportunities ISES Vendor Conference – March 2008 WSLS Spring Training – May/June 2008 ISES Spring Training – May/June 2008 ISES Fall Training – September 2008 Specific dates to be announced

Tentative Fall 2008 ISES Schedule ISES Count Date / Year End will open in July WSAS roster file will be pulled around the first week of October. Initial submission deadline for ISES Discipline data will be in early October. ISES October 1 Supplement for Student with Disabilities will be due mid-October. Initial submission deadline for ISES Count Date and Year End data will be in late October.