Project Management Project Management Software & Project Management Knowledge Areas

 Which one is not a phase in project management? a) Initiating b) Planning c) Execution d) Manufacturing

 Which one of the following shows the Risk Management Process? a) Identify, Assess, Plan Response, Control b) Plan, Assess, Eliminate, Control c) Cost, Assess, Customer satisfaction, S chedule d) Plan, Assess, Control, Identify

 Project Management Software  Project Management Knowledge Areas TODAY’S TOPICS

.  MS PROJECT  ORACLE PRIMEVERA Software for Scheduling  Schedules  Sensitivity Analysis  Resource Planning  Control and Monitor (EVM)

. MS PROJECT

.  By using Monte Carlo you can simulate the risks and see the cost and time effects.  Crystal Ball,  Model Risk,  Risk Solver Software for Risk Management

.  Rally  VersionOne  Agilefant Software for Agile Project Management What is AGILE? Quick adaptation to change

.  PROJECT TIME MANAGEMENT  PROJECT RISK MANAGEMENT  PROJECT SCOPE MANAGEMENT  PROJECT COST MANAGEMENT  PROJECT QUALITY MANAGEMENT PROJECT MANAGEMENT KNOWLEDGE AREAS

.  PROJECT HUMAN RESOURCES MANAGEMENT  PROJECT COMMUNICATIONS MANAGEMENT  PROJECT PROCUREMENT MANAGEMENT  PROJECT INTEGRATION MANAGEMENT  PROJECT STAKEHOLDER MANAGEMENT PROJECT MANAGEMENT KNOWLEDGE AREAS

.  90% of their time Project Managers communicate Communication is the process by which information is exchanged and understood by two or more people, usually with the intent to motivate or influence behavior. PROJECT COMMUNICATION MANAGEMENT Project Communications Management provides the critical links between people, ideas, and information that are necessary for project success

. PROJECT COMMUNICATION MANAGEMENT SENDER Coding RECEIVER Decoding Message Channel Feedback noise The number of communication channels in a project is equal to:N (N-1)/2

. COMMUNUCATIONS MODEL  Source ◦ the originator of the communication, e.g., either the organization, supervisors, subordinates, peers, client, or associates  Encoder ◦ the source's ideas are translated into a systematic set of symbols to provide the structure in which ideas, purposes, intentions, etc. can be expressed as an understandable message.  Message ◦ the actual physical product of the source encoder, or the physical thought, idea, etc. presented to the receiver from the sender in a code known by both.

. COMMUNUCATIONS MODEL  Channel ◦ the medium used to carry the message from the source to the receiver. For example, a memo or perhaps a verbal communication.  Receiver ◦ the recipient of the message. No communication occurs until the recipient accepts and makes the meaning common between the receiver and the sender.  Decoder ◦ similar to encoder, but from the receiver's perspective

. COMMUNUCATIONS MODEL  Everyone involved in the project must be prepared to send and receive communications, and must understand how these communications affect the project as a whole.  Project Communications Management includes the processes required to ensure timely and appropriate generation, collection, dissemination, storage, and disposition of project information.

. COMMUNUCATIONS PLANNING  Communications planning involves determines the information needs of the stakeholders: ◦ Who need what information ◦ When they will need it ◦ How it will be given to them, and by whom

. COMMUNUCATION PLAN

. INFORMATION DISTRIBUTION  Communicating dimensions: ◦ Written and oral ◦ Visual and audiovisual ◦ Internal (within the project) and external (customer, the media, the public) ◦ Formal (reports, briefings) and informal (memos, ad hoc conversations) ◦ Vertical (up and down the organization) and horizontal (with peers)

. PROJECT MANAGER AS COMMUNICATOR  Project Manager is a CONDUCTOR of an Orchestra  Do you agree?  Different instruments  Diffferent sounds  Playing differently  At the end MUSIC  HARMONY

. PROJECT MANAGER AS COMMUNICATOR NOW, LET’S SEE AN ORCHESTRA