Project Management Methodology Giorgio Musso Physics Department SOSMCE 2013 Summer School Genoa, Italy

Project management objectives To improve R&D activities in terms of: –Content quality –Effectiveness and costs –Risk evaluation –Development lead time –Development Quality and Reliability To monitor and supervise project real progress To get a better project knowledge and planning To improve project documentation To improve the resources planning process To adapt internal process with external needs

Project Management Project cycle Project organization (responsibility assignment, work groups, project revisions) Project management methodologies –project planning –project control and revision –project reporting Management of geographically distributed projects Project documentation

Organisation Aspects Central R&D Organisation Organisation by project Central function for Planning and Control Matrix operating model

PROJECT LEADER k ORGANIZATION MODEL Tech. manag P & C FUNCTION 1FUNCTION n LINE 2LINE 3LINE 1LINE 4LINE 5 matrix structure project team PROJECT LEADER 1

GENERAL DIAGRAM ACU DEPTS General Management Manufact. COGE ESTIMATES PROJECT PROGRESS CONTRACT REVIEW HOURS AND COSTS COSTS Project Direction Project Direction PROJECT ACTUAL STATUS REQUIREMENTS & SPEC. DEPTS PROJECT REPORT FEASIBILITY STUDY LINES FUNCTIONS STE REPORT REGISTERED HOURS PROJECT REPORT COSTS CONTRACT “ON REQUEST “ ELABORATIONS PROJECT BUDGET

Methodical Planning for R&D activities Methodical Resource allocation Definition of project organization and responsibilities Methodical evaluation of project Real Progress Methodical evaluation of project Cost Progress Periodical revision of project planning and evaluation of costs and time at the end of the project Defined reporting procedures Control of project documentation Main aspects of the methodology

PLANNING START UP PBS DEFINITION WBS DEFINITION ABS DEFINITION WP SCHEDULING FEASIBILITY CHECK RBS DEFINITION OBS OMP MASTER PLAN APPROVAL PLANNING PROCESS DIAGRAM

W.B.S. STRUCTURE A.B.S. W. B. S. P.B.S. W.P.

PROJECT MANAGEMENT LIFE-CYCLE PLANNING REVISION REPORTING TECHNICAL PROCESS CONTROL SYSTEM REPORTING EXCHANGE FLOW P B S W B S A B S COSTS STRUCTURE S CURVE CONTROL PARAMETERS : - COSTS PROGRESS - PHYSICAL PROGRESS - EARNED VALUE - LINE REPORT - PROJECT REPORT - MANAGEMENT REPORT - PLANNING DOCUMENTS - CONTROL DOCUMENTS MASTER PLAN

Controlling the project: S-Curve t Achievements Manpower Costs as planned Project duration 100 % Achievements Manpower Costs as real delay extra-cost

PROJECT OBJECTIVES CONTROL ELEMENTS RESOURCES COSTS OPERATING SCHEDULE PREDICTION MODEL EVALUATIN ON THE PAST AND PRESENT STATUS FUTURE DEVELOP. OF THE PROJECT PRESENT STATUS UPGRADING OF O.S. PROJECT CONTROL DIAGRAM

MANAGEMENT REPORT Tech. Manag. DEPARTEMENT RESPONSIBLE PLANNING AND CONTROL TECHNOLOGY RESPONSIBLE PROJECT RESPONSIBLE REPORTING PROCESS DIAGRAM

TYPICAL CONTENTS SECT. A: REFERENCE DATA CONTRACT FORM AND REVISIONS ORDER FORM SECT. B: REFERENCE DOCUMENTS TECHNICAL REFERENCE DOCUMENTS FEASIBILITY DOCUMENT (REF. PRC 219 ) SECT. C: REQUIREMENTS REQUIREMENTS SPECIFICATION DOCUMENT PROJECT DOSSIER:

TYPICAL CONTENTS (cont.) SECT. D: PLANNING AND CONTROL DOCUMENTS MASTER PLAN (REF. GUI202) PROJECT REPORTS COLLECTION (REF. PRC218) SECT. E:PROJECT TECHNICAL DOCUMENTS GENERAL DOCUMENTS PROJECT DOCUMENTS (SOFTWARE, HARDWARE, ELECTRICAL OR MECHANICAL PROJECT) TEST DOCUMENTS (TEST PLAN, TEST SPEC. AND PROCEDURE TEST RESULTS) MANUFACTURING AND LOGISTICAL DOCUMENTS (PART LIST, MANUFACTURING AND TESTING METHODS, TOOLS AND DATA, STORAGE, PACKING AND CARRIAGE DATA) PRODUCT USAGE DOCUMENTS (INSTALLATION AND START-UP INSTRUCTIONS, MAINTENANCE, USAGE,...)

TYPICAL CONTENTS (cont.) SECT. F: PROJECT ADMINISTRATIVE DOCUMENTS PURCHASE REQUESTS/ORDERS/MATERIAL NOTES DRAWING STORE PRODUCTION REQUEST/CONFIRMATION INVOICES SECT. G: PRODUCT ECONOMICAL DOCUMENTS SECT. H: CORRESPONDENCE AND MINUTES INCOMING/OUTCOMING LETTERS DESIGN REVIEW MINUTES MINUTES OF MEETING SECT. I: OTHER

Final overview………. Scientific-Technological Management Education Relationship among Science, Technology and Economical worlds ……this creates a new context for Science The cooperation between Academy and the external world can be based on two action types…….. The Industrial Process How industry individuates research projects Industrial Organization –Company’s functional structure –Organization structure –Life cycle in the industrial research Economical and financial process –Annual report schema –Economic accounting schema Project Management