ENROLLING Clients in Programs Updated April 2011

Once a Client/Household has been entered into OPUS, they need to be enrolled into a program. If your client is not in OPUS yet, please view: Adding a new individual to the OPUS/HMIS database Enrolling Clients in Programs

3 Use HH Info form to complete OPUS

4 Household Information form (and other tools) can be found at the Lane County Website. The download link is at end of this PowerPoint.

New Enrollments New Enrollment 1. From the HH View, click on the New Enrollment button.

2. From the Program Enrollment New screen, select your program from the dropdown list and the client you consider to be the Applicant. 3. Click one: Enroll Client Enroll Client- enroll just one person in the household. Enroll All- Enroll All- enroll the entire household. Enroll All You will generally use Enroll All. Stop Enrolling- Stop Enrolling- return to the Household View screen.

4. Enter data collected in the Program Enrollment section of the HH Information form.

Housing Status Options LITERALLY HOMELESS- in a place not meant for human habitation; in a shelter; in a hospital but having been in Emergency Shelter or unsheltered prior to the hospital stay; having left Transitional Housing last night or timing out of Transitional Housing; or being a recent DV victim. HOUSED AND AT IMMINENT RISK of losing housing- being evicted from a private unit; being discharged from corrections or a hospital; or in condemned housing with no subsequent housing available and inadequate resources. HOUSED AND AT RISK of losing housing- doubled up; at risk due to high housing costs; experiencing conflict or other conditions that put housing at risk and client has inadequate resources; danger not immediate. STABLY HOUSED- not at risk of losing housing. If IMMINENT: complete Step b (on next slide).

Not in OPUS…?! While we love OPUS(!), it does not have the option to fill in the required information relating to imminent loss of housing. If the Client/Household is imminent risk of losing housing, please fill out the following information in your records: How imminent is risk of homelessness? Less than 7 days 7 to 14 days 15 to 30 days More than a month

Last Residence Options Emergency Shelter include motel with voucher Transitional Housing for homeless persons Permanent Housing for homeless Psychiatric Hospital/Facility Substance Abuse Treatment Facility Hospital (Non-Psychiatric) Jail, Prison or Juvenile Detention Staying with Family in Room/Apt/House Hotel/Motel (not emergency voucher) Place not meant for human habitation (ie: street) Foster Care or Group Home SafeHaven Rental by Client with VASH housing subsidy Rental by Client with other housing subsidy Owned by Client with housing subsidy Rental by Client, no housing subsidy Owned by Client, no housing subsidy Staying with Friends in Room/Apt/House Where did the household stay the night before program enrollment?

Length of Stay Options One week or less More than one week but less than one month One to three months More than three months but less than one year One year or longer Don’t Know Refused

Tips: Zip Code If the household/individual was in permanent housing when they came into your program, then use the zip code of the permanent housing. If the household/individual was homeless when they came into your program, then use the zip code from where they became homeless. If the household/individual was chronically homeless (homeless for more than a year) when they came into your program, then use the zip code that best defines their current living region. If your Client doesn’t know the zip code, you can find it on by entering the name of the town and state into the search engine. ZIP code of residence is where the household lived prior to becoming homeless. If the household is not homeless, then the ZIP code is of the current residence.

Zip Code Data Quality Options Full Don’t Know Refused Enroll All Final Step: Click Enroll All

Lane County OPUS/HMIS Support Chad Shumway Chad Shumway Lisë Stuart Lisë Stuart

So what’s next? To find these slide shows, forms and instruction sheets, go to: OPUS/HMIS Training Materials & Forms To find these slide shows, forms and instruction sheets, go to: OPUS/HMIS Training Materials & Forms How your Client or Household is enrolled in the program. You may also be required (based on the type of program) to complete an entry Status Assessment or an entry CCC Snapshot