PCBO 8/24. Accounting Services Best way to contact:

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Presentation transcript:

PCBO 8/24

Accounting Services Best way to contact: Salary adjustments Expenditure adjustments Chargebacks Month end / year end closing AR billing / Reimbursed Activities Cost recovery Reconciling issues & questions 1098T questions UBIT (unrelated business income tax) Chartfield usage questions Trust Funds ASI accounting

Accounts Payable Best way to contact: Pay bills for the University Print checks including Financial Aid & ASI Void checks, stop payments, outstanding checks Pro Card Audits Sharing CSUSM’s Tax Identification Number W-9 with vendors Manage travel program Reimburse employees for travel expenses Reimburse moving and relocation expenses American Express Travel card Travel training & website

Budget Office Best way to contact: Annual Budget Submission Mid-Year Review Budget Transfers PAN & ATF Personnel Documents Permanent employees Split-funding

Contract Services Best way to contact: Agreements Memorandums of Understanding (MOU) Internal & External Student Placement Agreements (Nursing, Kinesiology, Speech Pathology, etc.) Licenses Non-Disclosure Agreements Use of University Space Agreements Independent Contractors

Distribution Services: (Formerly Shipping & Receiving and the Mail Center) Best Way to Contact: FedEx, UPS and Postage billing Mail piece design for promotional mail pieces and catalogs Camera ready artwork for Business Reply Mail Mail code cards for new accounts Process outbound mail including: Certified Mail, Return Receipts, Express Mail Distributions: general, area only, or faculty only Maintain central mailrooms in Craven Hall Supply requests: campus envelopes, USPS or FedEx envelopes and boxes Tracking inbound packages & freight Processing outbound UPS and FedEx shipments Receiving on PO’s in CFS Special request pick-ups: archive boxes, e-waste, shredding, surplus items

Materials Management Best way to contact: Property/Asset Management Services Central Stores Services Shredding Services Records Management/Archiving Services Disposition of University Assets/Asset Sales E-Waste Services

Print Solutions Program/ University Copier Program LaShann Wilkerson Telephone # Print Solutions Program Print card information Student copier assistance University Copier Program UCP copier lease information UCP chargeback UCP copier move

Procurement Services Procard questions: Req questions: General info: Purchase order questions Procurement Process questions How do I?

Student Financial Services (SFS) The best way to contact: Petty Cash Department Deposit/MISC Deposits Waivers- Cal Vet, Employee, Third Party Refunds for Students Payroll Questions Is my check still at Cashiers? When is Payday? DDR Questions Tuition Fees and Payment Deadlines

Other Contacts / Links Datawarehouse questions / issues (report not working, data questions): PCBO agenda items / suggestions: CFS/HR/SA security: