Job Data Updating Job Data with the correct Action/Reason Leave of Absence – Temporary unpaid absence Paid Leave of Absence – Temporary paid absence Return from Leave – Puts employee back to a Payroll Status of Active Select the appropriate reason Refer to the handout of PHRST procedure Leave of Absence HRU-JOB-12 – also available on the PHRST website

Short-Term Disability Payments STD payments are: Subject to all taxes except Unemployment Tax Pensionable Cannot be deferred through Deferred Compensation (457(b)) or Tax-Sheltered Annuity (TSA – 403(b)) Subject to all deductions including garnishments Funded by OMB; including the associated OECs

Short-Term Disability Pay Setting Up Additional Pay for Short-Term Disability with an Earnings Amount PHRST Website - End User Procedure, Additional Pay PRU-ADD-01 Create Additional Pay by entering the Earnings Code STD The STD Combo Code in Additional Pay automatically populates the correct funding ( ); charges to OMB Enter Effective Date, Addl Seq Nbr, Earnings, End Date, and check “OK to Pay”

Short-Term Disability Pay, cont. Setting Up Additional Pay for Short-Term Disability with No Earnings Amount Create Additional Pay by entering the Earnings Code STD Enter Effective Date, Addl Seq Nbr, and check “OK to Pay” The STD Earnings Code will generate on Payline and the amount can be entered on Payline each Pay Period

Short-Term Disability Pay, cont. Job Pay indicator must be checked “on” for Additional Pay to flow to Payline If the Job Pay indicator is “off” Enter STD on Payline or STDA in Time and Labor Send a Data Correction Request (DCR) to update the STD Combo Code to When adding a row on Payline, do not copy the STD row because it will copy the OMB STD funding Or, if you copy the STD row, you must enter the correct Combo Code for that Earnings

PIP and Workers’ Compensation Adjustments Use the AWC Earnings Code to make PIP or Workers’ Compensation Adjustments on Payline Use the WCAA TRC to make PIP or Workers’ Compensation Adjustments in Time and Labor To decrease Gross Pay – enter the AWC Earnings Code or WCAA TRC as a negative amount To increase Gross Pay (as a correction to a previous AWC/WCAA reduction) – enter the AWC Earnings Code or WCAA TRC as a positive amount

On-Demand Check Requests On-Demand checks for Short Term Disability payments should not be requested if the Explanation of Benefits (EOB) is received prior to Pay Confirm If the system is in view-only mode, send in a DCR to add the payment to the on-cycle check If the employee gets a full pay for the cycle using other earnings before the EOB is received, make the necessary adjustments on the next pay period