IPC Mail Registration Device

IPC Mail Registration Device & Future of Mail by Air vision

Road map – to implement step by step: IPC Initiative Future of Mail by Air; Mission, Vision & Road Map Mission: Transfer traditional business processes between posts and passenger carriers into business partnership, ensuring a sustainable and reliable network for carriage of mail by air Vision: Efficient Capacity planning, Improved Visibility and Accountability, Electronic Settlement, Reduced operating costs by aligning Post and Airline processes /systems, implementing Standard Operating procedures Road map – to implement step by step: Mail booking based on forecasted volumes, Simplified tracking & Nesting, electronic POA & POD, Paper Free transport & accounting, Mail managed in Cargo systems

What is mail and how is mail tracked and transferred between post and air carriers ? Mail items Letters C6/C5 avg.15gr C4 avg. 75 gr Bulky < 2kg Parcels Avg 4.5 kg EMS Expedited All sizes Mail receptacles Receptacle ID tracking Handover equipment Only for handover Loading on/from aircraft Transfer to/from aircraft

Electronic Acountability Current stage FoMbA Invoicing Handover to Post Transport to Carrier Production Booking Sourcing Sourcing = “handshake” service contract Booking / Booking message = “handshake” on the capacity confirmed booked for a mail consignment per flight Consignment / CARDIT = consignment mail to carrier, specifying receptacle Ids in line with contract Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are received Handover Destination – POD / RESDIT 21 = “handshake” on what receptacle IDs were delivered at destination Settlement = “handshake” payment based on POA / POD

Use the IPC Mail Registration Device – concept Challenges to provide POA and POD Taking custody AMU & Warehouse scanning It is not a realistic expectation that carriers invest in data capturing transfer of custody at all outer stations, each with their own hardware/software solutions At many airport sites mail is collected from AMU and delivered to AMU => transfer custody at the postal facility Data capturing of receptacle IDs => at carrier warehouse => Gap between data capturing event and transfer custody Constraints receptacle ID scanning at postal facility: process delay, space, security, not ramp handler function Solution: Use the IPC Mail Registration Device – concept

IPC MRD concept for POA and POD Data capturing efficiency & data sharing Mail Registration device is installed at postal facilities where transfer of custody takes place and is used by carriers Origin post nests by scanning receptacle IDs in to handover equipment staged for collection, attaching a nest ID Carrier-handler records the transfer of custody at origin at handover equipment level by MRD scanning of nest ID At destination the carrier attaches an MRD created nest ID to handover equipment after recording delivery at MRD The post scans MRD nest ID and receptacle IDs taken out of handover equipment delivered by carrier All data are collected and consolidated by IPC IPC produces POA and POD files for air carriers IPC produces reports for Posts, Handlers and Carriers

IPC Mail Registration Device The Carrier / Handler Process

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IPC Mail Registration Device The Postal Process

Postal scans in XML file: SK 1234 Postal scans in XML file: SK 1234 BEIPCAIPCTSAAUN10324010000210 USJFKADKCHPAAUA20023019000123 USJFKADKCHPAAUA20023015000119 USJFKADKCHPAAUA20023017000102 USJFKADKCHPAAUA20023012000155 USJFKADKCHPAAUA20023013000065 USJFKADKCHPAAUA20023011000098

IPC Mail Registration Device IPC Data Consolidation & Data Sharing Process

MRD syncs records to IPC CPH Aviapartner SK 1234 BEIPCAIPCTSAAUN10324010000210 25/02/2012 10:43:12 Air Carrier POD XML file for RESDIT 21: SK – SK1234 – CPH - POD 25/02/2012 10:43:12 USJFKADKCHPAAUA20023019000123 USJFKADKCHPAAUA20023015000119 USJFKADKCHPAAUA20023017000102 USJFKADKCHPAAUA20023012000155 USJFKADKCHPAAUA20023013000065 USJFKADKCHPAAUA20023011000098 Posts send XML scans file: SK 1234 BEIPCAIPCTSAAUN10324010000210 USJFKADKCHPAAUA20023019000123 USJFKADKCHPAAUA20023015000119 USJFKADKCHPAAUA20023017000102 USJFKADKCHPAAUA20023012000155 USJFKADKCHPAAUA20023013000065 USJFKADKCHPAAUA20023011000098 MRD reports

MRD Reports

Future of Mail by Air Initiative POA & POD, efficient data capture and sharing Origin Post Tarmac Flight Tarmac AMU Destination Delivery Handler uses MRD scanner to scan container-journey ID/ ULD ID or any receptacle ID to record delivery to Post IPC consolidates MRD recording with CARDIT info to produce a POA file that air carrier uses to send RESDIT 74 Handler uses MRD scanner to scan container-journey ID at collection to record possession event IPC consolidates MRD recording with postal scan data to produce a POD file that air carrier uses to send RESDIT 21 Receiving Post sends XML file with scan data to IPC Receiving Post scans receptacles out of cart for RESCON Post scans receptacles while loading ULD and creates nest ID: container-journey ID Post attaches container-journey ID label on ULD Post links container-journey ID to ULD ID in CARDIT CARDIT RESDIT 74 RESDIT 21 PRECON RESCON

IPC MRD benefits for handlers Universal simplified registration process at each MRD location to replace current cumbersome signing and stamping of different format local paper forms No need to have delivery bills signed as an electronic POD is produced and also the reports can help monitor the deliveries: no need to WAIT for postal staff to sign Handlers can use MRD data to  prove efficient operations to carriers (currently some handlers and carriers exclusively use the MRD reports as handover process monitoring tool) No need to use different systems provided by different vendors at different outer stations – use of MRD and working with MRD data may be sufficient

IPC MRD benefits for handlers IPC notices some handlers scan receptacles handled in their warehouse twice, one with their own system (reporting and accounting) and once with a vendor system for the air carriers. The IPC MRD concept includes the option to provide the handler with the data on deliveries in XML format IPC provides access to reports both local management level as well as headquarters level for multiple locations The advantage of looking at the same set of data by all stakeholders helps in clarifying issues objectively Using the data helps local and head quarter management to manage mail collection and deliveries against their own KPIs and vs. contractual commitments with air carriers

Benefits for air carriers 01 Benefits for air carriers The MRD brings: Clarity in custody transfer through the electronic handshake between post and airline Visibility for both airline and customer through a neutral (IPC) technology Sanity in the commercial relationship between post and airline to evaluate quality (mirror reports) Process efficiency as it requires only a single scan per nest Simplicity as the handler does not have to manage different scanning systems (depending on the carrier’s choice) Cost efficiency as it reduces or even exempts positive data capture at carrier’s warehouse The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.

02 Success AF and handler SoDExI actively participated in the implementation of the MRD in Paris CDG airport, systematically using it for deliveries to La Poste. The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.

03 Success Air France-KLM uses the MRD reports provided by IPC to: Respond to customers’ requests Monitor quality of delivery times Monitor use of system The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.

Challenges / Next steps 04 Challenges / Next steps Expand handlers’ use of MRD in equipped stations, for both inbound and outbound mail Gather sufficient data consistency to upgrade airlines’ IT systems to turn IPC data into RESDIT 21 or RESDIT 74 Spread the word to customers and industry partners that this is the way to go to simplify and improve visibility for posts and airlines The mail delivery processes are different to the cargo delivery processes, as airlines/handlers usually deliver the mail to the posts’ premises, creating a grey area.