Individual Student Information System— School-Wide Information System (ISIS-SWIS) October 2013

What is ISIS-SWIS? How do I get ISIS-SWIS at my school? Navigating ISIS-SWIS School-wide Tier III Team Student Support Teams Readiness Requirements Implementation Capacity Coordination Capacity Individual Student Support Practices ISIS-SWIS Data Use Questions, Discussions, and Planning

ISIS-SWIS is an application within the SWIS Suite designed to coordinate and monitor individualized student support. ISIS-SWIS allows teams to: Set up, collect, and monitor a student’s outcome data on individualized goals based on team agreements. Set up, collect, and monitor fidelity data about the implementation of the support plan. Upload and store critical student plan documents needed for planning and decision making. Summarize outcome and fidelity data for problem solving and decision making.

The School-Wide Information System (SWIS) is a web-based decision system designed to help school personnel to use office referral data to monitor progress of school-wide and individual student interventions. CICO-SWIS is a decision system for targeted or group-based interventions for students needing additional support beyond the Universal or Tier 1 system. ISIS-SWIS is a decision system for students requiring more intensive and individualized supports for academic social or mental health services.

EfficiencyEquityQualityFlexibility

ISIS-SWIS provides structure & tools for creating and maintaining student support files. ISIS-SWIS brings individualized student progress monitoring, goal setting, and decision making into one place. ISIS-SWIS supports efficient data entry to keep records current. ISIS-SWIS allows teams to easily access data for timely review and decision making.

ISIS-SWIS provides equal access to quality support for students requiring individualized interventions. ISIS-SWIS provides staff with predictability, leading to clear roles and responsibilities.

ISIS-SWIS brings together goals/objectives from a student’s support plan (e.g., FBA, BSP, IEP) into a comprehensive student file to allow for quality decision making. ISIS-SWIS supports compliance with federal procedures around Tier III Support (e.g., FBA, BSP, IEP). ISIS-SWIS documents the history of student interventions and progress.

ISIS-SWIS allows progress monitoring to be individualized based solely on the team’s identification of the student’s needs. Number of measures (fidelity and outcome) Team member access to data Measure details and metric types Data collection schedule(s) Individualized goal(s) Wide variety of reporting options History of plan changes and anecdotal notes

Schools needed: A way to efficiently enter, store, and summarize data for decision making. A system designed for team-based planning. A system with the flexibility to monitor progress for students with a variety of behavioral and academic needs and supports. Developers: May, S., Talmadge, N., Todd, A. W., Horner, R. H., McGovern, S., Morris, J., Conley, K., Sampson, N., Eliason, B., & Cave, M.

To access the Demo ISIS-SWIS Account: 1.Go to 2.Click Apps Demo 3.Click SWIS, CICO-SWIS & ISIS-SWIS Demo (orange button) 4.Click ISIS tab

ISIS-SWIS Main School-wide Report Student Dashboards  Set-up  Data Entry  Reports

1.Contact an ISIS-SWIS Facilitator 2.Readiness Meeting(s) 3.Complete the ISIS-SWIS License Agreement 4.ISIS-SWIS Facilitator provides training for 3-5 coordinators and users at the school. 5.Facilitator will provide coaching using ISIS-SWIS data for decision making.

ISIS-SWIS

Administrator Coordinators/Case Managers Tier III Team Leader/Coach The readiness process and Swift at ISIS-SWIS training run more smoothly if all these roles are included from the start.

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1. Building administrator supports the implementation and use of Tier III interventions as well as ISIS-SWIS. Data Sources:  Administrator Interview

2. Support team(s) exists with training and support for Tier III Interventions and reviews ISIS-SWIS data at both the student and school/facility-wide levels at least twice monthly. Representative Team Roles: Case Management & progress monitoring expertise (coordinator) Decision-making & resource allocation authority (administrator) Knowledge of school operations (administrator) Behavioral Expertise (coordinator, special educator, school psychologist, ISIS-SWIS Facilitator) Teacher/Staff representation (general educator, special educator, classified/support staff) Data Sources:  Team Roster  Meeting Schedule

Example A

Data Entry What data are entered?Who enters data?When are data entered? Carly dataTrinaDaily Brian dataTrinaDaily Justine dataTrinaDaily Fidelity of implementation for each student, gathered at team meeting TrinaBi-Weekly Report Generation What reports are needed?Who generates reports?When are reports needed? Individual student reportsRandy1 st and 3 rd Mondays (for 1 st and 3 rd Tuesday meetings) Fidelity of implementation dataRandy1 st and 3 rd Mondays (for 1 st and 3 rd Tuesday meetings) Data Entry and Report Generation Schedule: ISIS-SWIS School: __Ranch______ Date: _____ __ Team: _Student Support Team______Team Facilitator: _Randy___________ Example B

5. Data entry time and staffing are scheduled to ensure that ISIS-SWIS data will be current to within three days at all times. Data entry staff have access to all necessary information (e.g., student records, team records). Data Source:  Data Entry & Report Generation Schedule

6. A small number of people within the school/facility are identified to gain ISIS-SWIS Coordinator and/or school/facility-wide read-only access and are scheduled to attend a 3-4 hour Swift at ISIS-SWIS Training conducted by a certified ISIS- SWIS Facilitator. Data Source:  Specific Date(s), Time(s), Location, Computers, Internet Access

3. Coordinator(s) within the school/facility are willing to use parameters of student file set up and data entry within ISIS-SWIS as they: a.Monitor the status of the system of support across individual interventions/students b.Manage student support teams/plans with ISIS-SWIS data c.Set up and monitor ISIS-SWIS student files d.Serve as a liaison between team, students, staff, and families e.Collaborate with ISIS-SWIS Facilitator on ISIS-SWIS user/team member training Data Sources:  Administrator/Coordinator interview(s)

4. The school/facility has or will build a clearly documented individual support system within three months of ISIS-SWIS licensing. An Individual Support System includes procedures and materials for: a.Student identification and eligibility IEP driven goal, teacher/family request, 6+ ODRs, unsuccessful on Tier II supports, safety concerns b.Training and ongoing communication with stakeholders (i.e., adults, students) team meetings, training opportunities, invitation for family participation, bi- weekly team report, daily/weekly records of progress, concerns, success/milestones

c.Individual student support assessment Initial Assessment: Interviews, observations, review of student records/data Quarterly/Annually: Student ISIS-SWIS reports, file reviews, updated observations/interviews, monitoring fidelity of implementation d.Individual student support intervention planning Roles and duties of targeted student’s support team, fidelity measure(s), outcome measure(s), communication needs, decision rules, documentation procedures, training needs e.Individual student support progress monitoring and decision making Bi-weekly meetings, fidelity checks, student progress monitoring, modifications/adaptations, stakeholder communication Data Sources:  Written Guidelines

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