Fall 2015 Provost & Academic Affairs Human Resources Office of Diversity, Equity & Inclusion Accounting/Accounts Payable

Agenda Roles & Responsibilities Navigating Interview Exchange Steps in the Evaluation Process Steps in the Selection Process Submitting Interview Questions, Ranking Rationale and Candidate Strength & Weakness Documents Maintaining Confidentiality Addressing Conflicts of Interest Best Practices in Hiring - Diversity, Equity and Inclusion Candidate Travel

Roles & Responsibilities Faculty and Professional Search Guidelines - Members of Search Committee = equal voice Decisions made in consultation with Department Chair Refer to Department Guidelines

Navigating Interview Exchange (IE) See Search Chair & Search Committee – Interview Exchange Instructions. Register your account when assigned (must be within 10-days of assignment). to prompt registration will come from IE. Browser compatibility - Firefox, Chrome, Internet Explorer, etc. All Search Committee members have the same “view”.

Steps in the Evaluation Process Confirm all ads were placed. Stick to the rubric. Evaluate candidate submissions. Conduct phone interviews to narrow the pool. Contact references to narrow the pool. Send tier 1 & 2 rankings for approval; in alphs order by candidate last name. Once approved – schedule & conduct interviews. Contact references to check your analysis. Send interviewed candidates perceived strengths & weaknesses for approval, in alpha order by candidate last name.

Steps in the Selection Process Provost/Dean will consult with the Chair prior to making an offer. Contact Jen Costa (x3434) for consultation regarding international candidates. Upon verbal acceptance, Dean’s Office or Dept Secretary will initiate Request-to-Hire (RTH) in IE. When RTH is received by Provost/VP – contingent appointment letter will be initiated. When RTH is received in HR – pre-employment screen will be conducted and noted on RTH. When signed appointment letter is received in HR, position will be closed on the web. Search Chair or Dept Chair contacts non-selected Tier 1 & Tier 2 candidates.

Submitting Docs for Approval See Search Chair & Search Committee Interview Exchange Instructions. Interview Questions – Tier Ranking – S&W Document Tier Ranking and S& W must be in alphabetical order. Check and “Review Notes” for approval of Interview Questions and Tier Ranking. Keep the search timeline in mind.

Maintaining Confidentiality Confidentiality timeline; Responding to questions; Integral to maintain integrity of search, and Fredonia as a university; Unlisted references; Something you “know” or “hear” about the candidate.

Addressing Conflicts of Interest Who should recuse themselves? Why? Call HR or ODEI with questions. Be aware of unconscious bias. Set the tone. Lead by example and check each other.

Best Practices Do not Google candidates. Maintain confidentiality at all times. Treat committee members respectfully and as equals. Check for, and correct, bias. Recuse yourself if necessary. Immediately discuss conflicts with HR and ODEI as appropriate. Refer to “What Can I Ask?” guidelines.

Candidate Interviews & Travel Stick to your budget – be aware of funding sources and related rules. Be aware of candidate travel limitations & related biases. If necessary and appropriate, use Skype.