Digitization An Introduction to Digitization Projects and to Using the Montana Memory Project

Overview of Presentation  Planning a Digitization Project  One Option for Presenting Digitized Materials (Montana Memory Project)  Demonstration of Adding Your Digitized Materials to the Montana Memory Project

Planning for Digitization  What are you going to digitize and why?  How are you going to digitize?  How will you preserve your digitized materials?  How will your patrons find your digitized materials?  Where will your patrons find your digitized materials?

What are you going to digitize and why?  Choosing your materials: Consider your capabilities Collection choices Copyright

What are you going to digitize and why?  Consider your capabilities Impact on your institution  Staffing  Cost

What are you going to digitize and why?  Consider your capabilities Technical Considerations  Knowledge of Technology  Equipment  Software

What are you going to digitize and why?  Collection Choices 4 Criteria:  Audience  Improved Intellectual Control of the Materials  Value of Digitizing the Collection  Preservation Issues

What are you going to digitize and why?  Copyright Issues Digitization = publication Physical Ownership does NOT equal copyright ownership Published works  Prior to 1923: in the public domain Unpublished (manuscript) works  Author died 1938 or prior: in the public domain

Simple Copyright Determination Tool

How are you going to digitize?  Digitization Standards Scanning specifications  “Scan Once” principle File Format  Master file vs Access or use files File Naming Scheme

How are you going to digitize?  Scanning specifications for different formats Text Documents Photographs – transmissive (ie negatives) Photographs – reflective (ie prints) Graphic Illustrations or artwork Maps and plans

How are you going to digitize?  Scanning specification for photographs:

How are you going to digitize?  In-house Pros  Experience  Control  Ability to adapt Cons  Cost  Staff training / abilities

How are you going to digitize?  Out-sourcing Pros  No initial cost of equipment  Existing staff time is not re-directed  Vendor expertise Cons  COST  Less control  Working with a vendor  Transporting original materials

How will you preserve your digitized materials?  What is Digital Preservation? Challenges Preservation strategy components

How will you preserve your digitized materials?  Options for Data storage In-house (servers, CDs, hard drives, etc.) Out-sourcing  What to look for in a vendor  OCLC’s Digital Archive ($) None

How will you preserve your digitized materials?

 Preservation Metadata Why should you keep it? Standards 

How will you preserve your digitized materials? From NC ECHO Project

How will you preserve your digitized materials?

How will your patrons find your digitized materials?  Metadata - Descriptive Standards for Digital Projects  Dublin Core  MARC crosswalk

Where will your patrons find your digitized materials?  Web Site  Digital Content System CONTENTdm Montana Memory Project

Where will your patrons find your digitized materials?