Creating a new Database Open Microsoft Access – Start  Programs  Microsoft Office -> Microsoft Office Access Click on Blank Database Click the yellow.

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Presentation transcript:

Creating a new Database Open Microsoft Access – Start  Programs  Microsoft Office -> Microsoft Office Access Click on Blank Database Click the yellow folder and put it into your R002 folder Give it a relevant name Click the Create button Next Customers

Importing Data You will need to import data into your database. 1.Click on ‘External Data’ and import from a ‘Text File’ 2.Find the Customer data (In the shared area) 1.Student on EGA/ICT/Subject Resources/Year 10/R002/Assignment/MStreamIT files/customers 3.click Next 4.Select the ‘Delimited’ option and click next 5.Select Comma, and tick ‘First Row Contains Field Names’ 6.Click Finish! Back Next

Adding/Editing/Deleting Data To add data, scroll to the bottom of the table. You will find a blank row starting with (New). Leave the (New) column and you can start to enter your data To edit data, just find what you need to change in the table. You can simply change anything you need to. – If you can’t find it you could filter your data to help. filter your data To delete data, right click on the square and click Delete Record. Be careful as you can not undo! Back Next

Adding, editing and Deleting Task A: The details that need to be updated in the database are: – Kudwick Bosko has moved abroad and has asked to cancel his monthly membership. – Rebecca Jackson has moved to: 29 Chester Road, Fleetwood, Blackpool, FY7 9PP. – Miss Phoebe Jacques, has just registered for the monthly subscription option. She lives at 9 Blackberry Close, Yate, South Gloucestershire, BS37 8YA. The certificate age block she has selected is ‘PG’. Task B (complete only if you have finished this task): Miss Jacques needs to be sent her new membership details. Create an address label so that the registration documents and membership details can be sent to her. Back Next

Filters To find one record in your database you will need to apply a filter. Click on the column that you wish to filter, then click the filter button You can now select data that you require Back Next

Address Labels Click Create and choose Labels Choose the label size, then font style Back Next

Address Labels Now you will need to set the layout of your label. Think about how labels are laid out on letters. – (Note: Don’t forget to add spaces) Click Finish when you’re done – Examples of address labels are below Back Next

Task 4: Finding Information Adam would like to send some publicity information to all ‘Stream-as-you-go’ members who registered before April – Provide a list of contact details of customers who should receive this information, – Sort this information in alphabetical order of last name. – Provide evidence of how you produced your outcome. Back Next

Finding information (Queries) To find information in a database you need to perform a database query – Make sure you have the table closed. – Go to Create and select Query Design Back Next

Finding information (Queries) Choose the table you need. Then you need to choose the fields that you need. – You should only get the fields/data that you need Back Next

Sorting and Criteria At the bottom you can set the criteria for any field. You need to add criteria to the criteria row. You can also choose a field to sort by. Examples of criteria: To find only female= “female” To find people under 16< 16 To find birthdays after 1 st Jan 2000> #01/01/2000# Back Next

Finding information (Queries) Then add the criteria you want to match Once finished click on the Run button to see the results Back Next