MTAC Workgroup 100 Seamless Acceptance for MLOCR Environment Co-chairs Industry – Jay Gillotte USPS – Pritha Mehra

2 Seamless Acceptance & Induction Seamless Acceptance & Induction  Phase One Electronic Documentation & Postage  Generated Mail.dat at MLOCR using BBH software  Mail.dat files loaded into PostalOne! test environment  Identified PostalOne! enhancements  Qualification Report and Postage Statement presentation  Handle affixed postage  Generate FCM postage statement from Mail.dat  Identified Mail.dat spec enhancements  Vendors preparing software to generate mail.dat files  Phase Two  Simplify acceptance/verification  Pilot in PSI, Prudential Workgroup Approach

3 Seamless Acceptance & Induction Seamless Acceptance & Induction  Definition  Seamless Acceptance & Verification Process Proof of Concept will determine the feasibility of automating aspects of the Business Mail Entry (BME) acceptance and verification process.  Scope  Establish process to communicate electronic documentation from mailers processing equipment directly to USPS  Establish a process to generate electronic postage statements from the electronic documentation  Establish a process to verify mail from electronic documentation and postage  Determine which verification activities can be automated (such as piece count verification) based on technological capabilities  Define an approach to simplified acceptance/verification Seamless Acceptance Pilot Scope

4 Seamless Acceptance & Induction Seamless Acceptance & Induction  Explore Automating Verification Activities  Piece Count  Presort  Automation  Barcode Quality  Gaps  Address Accuracy  Physical Characteristics  Weight  Sufficient Postage  Non-Automation Pieces Simplify Acceptance/Verification

5 Seamless Acceptance & Induction Seamless Acceptance & Induction  Preferably use 4-State barcode or PLANET/POSTNET to uniquely identify mail piece  4 State Barcode provides greater revenue assurance  Mailers submit electronic mail documentation  Mailers induct their mailings into the USPS mailstream  USPS runs test mail on MERLIN to establish control data  USPS receives automated equipment mail processing scans  USPS reconciles USPS scans against expected processing scans, mailer’s documentation & MERLIN control data  Un-manifested detection Example of Automated Verification: Piece Count

6 Seamless Acceptance & Induction Seamless Acceptance & Induction  Verify presort level in manifest  Logical Trays have correct mailpiece presort level  E.G., 5-Digit Tray has only Linked processing operation code to presort level Ensure minimum quantities for rate Review confirm scans to discern patterns  Verify letters claiming 5-Digit  Verify letters claiming 3-Digit  Verify letters claiming Automation AADC  Verify letters claiming Automation Mixed AADC Example of Automated Verification: Presort

7 Seamless Acceptance & Induction Seamless Acceptance & Induction  5-Digit ZIP 1.Incoming Secondary/ DPS Scan  3-Digit ZIP 1.Incoming Primary 2.Incoming Secondary/ DPS Scan  AADC 1.Managed Mail Processing/SCF 2.Incoming Primary 3.Incoming Secondary /DPS Scan  Mixed AADC 1.Outgoing Processing 2.Managed Mail Processing/SCF 3.Incoming Primary 4.Incoming Secondary / DPS Scan Example of Automated Verification: Presort

8 Seamless Acceptance & Induction Seamless Acceptance & Induction  Mailing began on May 4th  Conducting analysis on initial findings  Presort documentation incomplete  Establishing criteria for next run in pilot  Provide presort documentation at piece level  Determine feasibility of automating verification activities Pilot Issues/Next Steps

9 Seamless Acceptance & Induction Seamless Acceptance & Induction  Complete Pilot  First-Class Mail Representation in PostalOne! Usergroup  Upcoming PostalOne! Release 11.0 to support First-Class Mail electronic documentation and postage  Report on Seamless Acceptance/Verification Process  Short – Term  Long – Term Workgroup Next Steps

10 Seamless Acceptance & Induction Seamless Acceptance & Induction Questions?