Fostering Learning, Achievement, and Graduation Success F L A G S

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Why ? Needed a system to support campuses, schools, departments and other academic units throughout IU in igniting student retention and success  Task force assembled in Oct Reviewed 4 vended products to see “what’s out there” Assembled information into “Big Picture” Decided to build in-house …..which will take time  Rosters to collect classroom performance data  Learning Management System full of data to mine  Admissions data in our SIS  Reporting capability (both operational & Business Intelligence  Advising Notes system already on list for enhancement

IU FLAG S – Fostering Learning, Achievement, and Graduation Success The Big Picture! 360 ◦ view Admission Data, Classroom Activity, Student Self- Assessment Reporting Student Notification, Scheduling, Action, Interaction Assessment / Effects on Retention Student Survey Class Performance Roster Learning Management System Business Intelligence Operational Support Centers Schools Advisors Registrar More 4 year graduates? What interventions were most effective? Pre & Post Admission

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Then…what happened?  Project “stalled” in light of other priorities  Presidential mandate Available for faculty input by August 2011!! “Quick’ deliverable...then Four Phase project!

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Why FLAGS?  Planning: IU-FLAGS Advisory/Steering Group  Roster Team  Reporting Team  Advising Records Team  Analysis and Assessment Team

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Phase I – Feb thru July 2011  Student Performance Roster Customize SIS roster to collect student classroom data  Uses a tool faculty already know  Operational Reporting High level overview of FLAGS data Mechanism to capture Requested Actions Operational reporting  Attendance  Performance Concerns  Suggested Actions

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Phase I (cont.)  Student Survey “Draft” Study options for student survey content and delivery  Advising Records System Begin draft of initial specifications

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Phase II – August 2011-June 2012  Student Performance Roster Additional modifications as requested  More recommended student actions  Remove default values  Separating “Attendance” from “Flags”  Institution-specific recommended actions  Student Survey More discussion brings concern  Operational Reporting Additional mods based on changes to roster

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Phase II – August 2011-June 2012  Advising Records Continued development Reviewed Advising dashboard at Minnesota  Assessment Identify and model data for pre- and post- admission risk assessment, develop reporting Mine, model and report data from LMS (Oncourse) Develop FLAGS dashboard integrating layers of data

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Phase III – Now thru December  Student Performance Roster Separate “attendance” from other indicators DASHBOARD in the Learning Management System  Operational Reporting Additional mods based on changes to roster  Advising Records System Pilot Deployment

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Phase IV – Through December 2012  Assessment Business Intelligence and Reporting  Identify and model data for pre- and post- admission risk assessment, develop reports  Mine, model and report data from LMS (Oncourse)  Develop FLAGS dashboard integrating layers of data

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Future Development  Student Performance Roster New enhancements to SIS priority list  Operational Reporting Required maintenance mode  Advising Records System Full Deployment…..or additional phase to completion  Assessment Complete full dashboard/Business Intelligence

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Student Performance Roster  Front-end data gathering tool

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Student Performance Roster Attendance FLAGS Recommended Actions Trends

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Student Performance Roster Recommended Actions FLAGS

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting Roster feedback to data warehouse Visual summary and detail data  Utilize “new” tool – BIRT (Business Intelligence Reporting Tool)  Users able to export data as needed Identify students that are currently at risk in a course or courses Intervene to encourage students to take the “recommended actions”

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting  Summary Dashboard Issues

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting Issues AttendanceFLAGS Actions Clickable link to the Student Detail Rpt. Trends

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting Irregular Attendance

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting BI Campus Dashboard

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting BI Campus Dashboard Poor Quiz & Test Scores

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting  Advisors – for just their students: Issues Clickable link to the Student Detail Rpt. Clickable link to the Student Schedule

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting  Drill down to student with FLAGS: FLAGS LMS data

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Operational Reporting  Academic Support View Recommended Action

IU FLAG S – Fostering Learning, Achievement, and Graduation Success What have we done so far?  Attendance:  Over notifications to IUPUI students  Recommended Actions/Interventions IUPUI Bepko Learning Center  1,237 students IUPUI Math Assistance Center  1,731 students

IU FLAG S – Fostering Learning, Achievement, and Graduation Success What have we done so far?  Recommended Actions/Interventions  IU East – Retention Office  695 students  IU Kokomo – Registrar & Advisor  792 students Getting into the “swing” of things!

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Where are we going now?  Learning Management System What data can be used? Sorting through the data. Integration to FLAGS  Faculty  Students  Advising Records System Getting more involved in this part of project Fully functional system with dashboard approach Advisors and other “In-the-know” at all times!

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Where are we going now?  University Assessment and Refinement Pulling data from: Rosters, LMS, Advising Records System, Admissions, etc. Analysis Dashboard Display

Lessons Learned  Involve the right faculty groups from the beginning (don’t assume) Our timeline made this difficult Not doing it has caused some bad “PR” on initial rollout and inefficiencies Could have driven immediate demand to our LMS

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Lessons Learned (cont.)  Be Involved from the starting line!!! Registrar representatives from various campuses on various committees  Communication “There can never be too much communication”  IUPUI vs IU-Bloomington Owner on Campus should be the sender  Develop a thorough Project Plan Document decisions made along the way and rationale

IU FLAG S – Fostering Learning, Achievement, and Graduation Success It is really, really hard to make it easy….. Ask Dilbert!

When it comes to our role in Student Success…… From Passive…To Active….

IU FLAG S – Fostering Learning, Achievement, and Graduation Success Who are we? Mary Beth Myers – Linda Hadley –