1 RMS Training RMS BASICS May 2010

2 Before you start RMS Six basic steps to success: 1.Establish offices (enter descriptions of offices) 2.Enter staff assigned to the offices (either from the Local Office or District Office Modules) 3. Set up Contract User Roles ( District Office Module – usually by Job Title – could be an individual name) 4. Assign one or more User Roles or Administrator priveleges to each staff member. 5. Assign contracts to User (either within an office or selected contracts)

3 Before you start RMS Who are you? What can you do? (Roles) What Contracts can you do it on?

4 Before you start RMS Who are you?

5 Before you start RMS What can you do? (Roles)

6 Now, Start Using RMS SET UP NEW CONTRACTS ENTER CONTRACT DETAILS

7 RMS Contract Finances P2 P2 CEFMS CEFMS SPS (PD²) SPS (PD²) CWE CWE CLINs CLINs ACTIVITIES ACTIVITIES CHANGES CHANGES MODS MODS PAYMENTS PAYMENTS

8 RMS Contract Tracking SUBMITTALSDOCUMENTS Insurance Insurance Payrolls Payrolls Labor Interviews Labor InterviewsSCHEDULES NAS NAS GANTT GANTTCORRESPONDENCE DEFICIENCIES FINANCES

9 Quality Control DAILY QC REPORTS CONTRACTOR DATA DATA EXCHANGE SDEF SDEF SPECSINTACT SPECSINTACT PAYMENT DATA PAYMENT DATA RFI’S RFI’S CORRESPONDENCE CORRESPONDENCE HAZARD ANALYSIS HAZARD ANALYSIS

10 Quality Assurance Quality Assurance DAILY QA REPORTS GOVERNMENT DATA DATA EXCHANGE SDEF SDEF SPECSINTACT SPECSINTACT PAYMENT DATA PAYMENT DATA RFI’S RFI’S WARRANTY ITEMS WARRANTY ITEMS HAZARD ANALYSIS HAZARD ANALYSIS

11 RMS Overview RMS Knows: WHOWHATWHENWHEREHOW Why? Because it’s in the Contract!

12 Activity Submittals QC/QA Tests Installed Property Transfer Property User Schooling QA/QC Punchlist Item Contractor/ Subcontractor Insurances WHO WHAT WHEN Start Date Finish Date WHERE Contract Phase Construction Area SF1413 Payrolls Activity Is Primary Link All these items have value assigned, can withhold payment. }

13 Activity Submittals QC/QA Tests Installed Property Transfer Property User Schooling QA/QC Punchlist Contractor/ Subcontractor Insurances WHO WHAT WHEN Start Date Finish Date WHERE Contract Phase Construction Area HOW 3 Phase Checks Rep Deficiencies Tech Notes SF1413 Payrolls Plans Specs Safety Issues Gov’t Provides Key Information

14 Construction Lessons Learned Preparatory Inspection Drawings and Specifications Repetitive Deficiencies Inspection Checks Job Site Safety Issues QA Evaluation Initial Inspection Inspection Checks Job Site Safety Issues QA Evaluation Final Follow-Up Inspection Inspection Checks QA Evaluation Success depends on the right information being delivered at the correct time and being coordinated with the Contractors’ work in progress. DOCTRINE OF “SUPERIOR KNOWLEDGE” – Government may breach its duty to impart superior knowledge resulting in an equitable adjustment to the contract.

15 Construction Lessons Learned Repetitive Deficiencies Safety Elements & Concerns Environmental Considerations Engineering Instructions

16 Corporate Knowledge Must Be Shared With Our Contractors Subject Matter Experts (SME) For Each CSI Division For Each Specification Section For Each Engineering Discipline These are Volunteers Seattle District has lead for this.

17 RMS Contract Closeout CLOSEOUT EVENTSCLOSEOUT EVENTS TRANSFER TRANSFER PROPERTY PROPERTY INSTALLED INSTALLED PROPERTY PROPERTY SUBMITTAL SUBMITTAL TRANSFER TRANSFER CONTRACTOR CONTRACTOR EVALUATION EVALUATION

18 RMS Contract Closeout Questions ?