Art of Presentations for Effective Communications

Content 1.Slide Organization 2.Slide Construction 3.Slide Presentation 4.Summary

Content 1.Slide Organization 2.Slide Construction 3.Slide Presentation 4.Summary

Effective Organization for Improved Understanding  How organized?  Outline - tell them what you are going to tell them  Content - tell them  Summary - tell them what you told them  What?  Important points followed by supporting elements  Use corner turner  Be cautious with repetition  Close with re-capitulation

Content 1.Slide Organization 2.Slide Construction 3.Slide Presentation 4.Summary

Well Designed Construction for Improved Viewing  One message per slide  Use titles for message - hard sell impression  Use headings and sub-headings only  Simplicity and readability  Use common terminology (e.g., legibility vs readability)  Use one or two symbols and line codes  Use color codes carefully (don’t abuse)  Use pictures; no long sentences  Horizontal format

Have You Made These Slides Before?  HKBU is a public-funded tertiary institution with a Christian education heritage. Founded in 1956, it is the second-oldest institution of higher learning in Hong Kong. At the University, we seek to create an educational experience that is holistic in nature, and are committed to nurturing students to become well rounded in their intellectual, professional, physical and moral development. This educational philosophy is the basis of HKBU's long- cherished aim of 'whole-person education'. We also place great emphasis on research, for it is our belief that the creation of knowledge through research is a mission of paramount importance to the University. Faculty members actively conducting research on a regular basis also set an example to their students, and help them develop into seekers of truth and knowledge with life-long learning skills. To achieve these goals, the University has provided a social and physical environment that facilitates personal growth and fosters reflection, life-long learning, professional competence and self-confidence. I hope the University web-site will provide you with useful information about HKBU, and I look forward to welcoming you to our university. Never do it again!!! Or please kill me first!

Be Prepared for System Demonstration  Know what you want to demonstrate  Full picture versus detailed views of features  Available time versus details  Know how you want to demonstrate  Appropriate test cases  Appropriate details in test cases  Include important features only  Critical success factors  Forget about time consuming minor features

Practice Always helps! Rehearsal !!!

Content 1.Slide Organization 2.Slide Construction 3.Slide Presentation 4.Summary

Let’s Have Some Fun First 

Good Presentation Improves Audience Attentiveness  Preparation right before presentation  Screen in the dark; audiences have light  Introduce yourself  Face audiences  Stand to one side of screen  Point to feature in discussion on screen  Do not point to the computer display  Appropriate handling of (laser) pointer

Some Presentation Skills  Non-Verbal Presentation Skills  Eye Contact (scan every one)  Gestures/Facial Expressions (show passion)  Stage Craft/Platform Skills (catch attention)  Verbal Presentation Skills  Volume  Rate of Delivery (Do not ramble, move on)  Word Pronunciation  Vocal Quality/Tone

Don’t Kill People With Presentation  DON’T READ slide but explain  DON’T OVERRUN  DON’T OVERESTIMATE audience  DON’T SPEAK with NO reference to slide.

CONFIDENCE SKILLS PRACTICE PARTICIPATION EFFECTIVE PRESENTATION Effective Presentation - Basic Concept

How About Group Project Presentation  Time control AGAIN!  Two commonly observed activities of the group mates when a group member is doing presentation (guess what?)  CHATTING!!! (if finished)  PRACTISING SCRIPTS!!! (if not) Never do it again!!!

Content 1.Slide Organization 2.Slide Construction 3.Slide Presentation 4.Summary

 Organization  Introduction, Body, Summary  Important/Essential points first followed by support  Construction  Simple, clear, legible/readable  Pictorial - minimize word charts  Essential information on chart  Presentation  Be prepared  Explain and amplify  Don’t block view  Be prompt, don’t rush, don’t ramble  Be dynamic and confident

This is the end of my presentation. Do you have any questions?

At End of Questions and Answers Session

There being no other question, I thank you.