Agenda Thanks! Schedule and Coordination Objectives Review Timeline Homework and next steps – Scope Team’s Work (Discussions) – Stakeholder Management – Other

Media Center 1/14/12 Workshop Objectives Follow-up Provide an Organized Workshop – FU? Generate understanding and buy-in for entire team on program – Continue to clarify program structure – Sent follow-up – Began work on project definition – FU? Clarify Program Scope – Reviewed, consolidated and categorized 260 open questions – Scope Team Homework – FU? Identify ways to simplify the problem – Captured a list of opportunities for the project – FU? Clarify what the next steps will be – Outline RFP Process & Timeline – Outline GL Timeline

Workstreams Validate RFP Questions Gather Answers 2-3 Weeks? Workstreams Validate RFP Questions Gather Answers 2-3 Weeks? Create RFP Amendment 1-2 weeks? Create RFP Amendment 1-2 weeks? Vendor Demos Eval/Feedback 2-3 weeks? Vendor Demos Eval/Feedback 2-3 weeks? Evaluate Vendor Responses 1-2 weeks? Evaluate Vendor Responses 1-2 weeks? RFP Amendment Distribution Vendor response 2-4 weeks? RFP Amendment Distribution Vendor response 2-4 weeks? Oral Presentations 1 week? Oral Presentations 1 week? Workstreams Validate Greenlight Questions 2-3 Weeks? Workstreams Validate Greenlight Questions 2-3 Weeks? Create/Refine Selection Tool 1-2 weeks? Create/Refine Selection Tool 1-2 weeks? Internal meetings Decision Point 1 week? Internal meetings Decision Point 1 week? Selection Tool Rate Vendors 1 week? Selection Tool Rate Vendors 1 week? Contract Negotiations 3-4 week? Contract Negotiations 3-4 week? After Oral Presentations Program Timelines Feb 22 Targets: Feb 22 nd Complete RFP Q’s Mar 1 st send to Vendors Mar 22 nd Complete GL Q’s March 1 Complete GL Questions Complete GL Questions GL Prep March 22 TBD Green -light

Implications Number of Open Questions

Team Leads Responsibilities Pick your working team to help you resolve your questions (should be between 4-8 participants in each team depending on topic). I recommend a cross functional team. Assess the open scope questions assigned to you (final version to be sent out tomorrow – drafts are in the YSI folders). – Determine if they have been appropriately assigned to you. If not, send the question back to Michael Pusateri and myself with the suggestion of the person who should own the question. – Consolidate any questions (preserve cross reference ID) Scan any “during” questions assigned to you and validate that we can safely defer their consideration until after we kick-off the project. Prioritize the open questions. Prioritize in term of: – Issues that can impact the RFP selection (first)  Priority of scope impact Determine the approach for resolution required to scope the project for vendor selection and for Greenlighting. (defer any portion of the open question to the project if it is not necessary to resolve the project scope ) Determine the timeline needed to resolve your high important issues Work the questions as determined by your approach. (Suggest involving others outside of your core team to gather data points) Save your team’s work in the YSI folders under > /Scope Resolution / [Your folder] Report back in our weekly coordination meetings

Approach – What’s in and what is out Example Infrastructure – Inside RFP (less time)  Hardware Infrastructure – Hardware inside  Software core media  Professional services scope of integrator  Outward integration – Outside (Glen and Mark)  Hardware Infrastructure for corporate network (Networking Kit)

Scope Team Charters Scope TeamCharterBefore RFPBefore GL

Scope Team Charters Scope TeamCharterBefore RFPBefore GL

Next Steps Get going on Teams Refine Schedule Thursday