NC STATE BOARD OF ELECTIONS PRECINCT UNIFORMITY PROJECT 2008

Precinct Uniformity Make 100 become 1 (or close to it) Focus groups developed to address procedure differences

Focus Groups Voting Equipment Uniform Procedures Emergency & Disaster Guidelines ADA Compliance for Polling Places Polling Place Checklist Standards & Model Precinct Size

Focus Groups Precinct Officials’ Duties & Responsibilities Polling Place Vests Voter Assistance Voter Authorization Pollbook Public Service Announcements Voter Reg. Packets

Chapter 1 Voting Equipment Testing Purpose: To set minimum statewide standards for voting equipment testing. a. Testing General Procedures

Chapter 2 Provisional and Absentee Voting Purpose: To explain procedures for conducting provisional voting. a.Provisional voting procedures b.Provisional Voter Call-in Instructions c.Instructions to UOCAVA Citizens

Chapter 3 Audit Criteria & Guidelines Purpose: Criteria and guidelines for auditing polling places and preparing for canvass. a.Balance forms b.Samples: Challenged voter log; one stop daily tabulator; and one stop daily accounting form.

Chapter 4 Recount Procedures & Checklist Purpose: To provide procedures for recounts in accordance with statutes and administrative rules. a. Recount procedures checklist b. Recount Procedures

Chapter 5 Security & Chain of Custody Purpose: To set guidelines for election security and formal custody exchanges. a. Equipment Custody Forms b. Chain of Custody Forms c. Security Procedures

Chapter 6 Polling Place Setup Purpose: to highlight polling place setup requirements and provide sample place layouts. a.Polling place set up. Models: Large, medium, small b. Media Rules for polling places c. People allowed in the voting enclosure d. Post sign & notices

Chapter 7 Polling Place Agreements Purpose: To provide examples of legal agreements between county boards of election and polling place owners. a. Usage Agreements: Public buildings b. Usage Agreements: Private buildings c. Usage Agreement: Private building – special use

Chapter 8 Election Judge Duties Purpose: To provide sample list of precinct official duties and a sample for collecting precinct official emergency contact information. a.Duties and Responsibilities for: judges, chief judges, assistants. b.Emergency contact information for precinct officials. c. Checklist.

Chapter 9 Accessibility and Sensitivity Purpose: To describe requirements for providing voter assistance, accessible polling places, curbside voting and transfers for handicapped voters as well as guidelines for relating to voters with disabilities. a. Voter Assistance b. Guide for pollworkers c. ADA Checklist

Chapter 10 Authorization to Vote (ATV) Process Purpose: To develop a uniform ATV form and SEIMS–supported ATV label counties using the Authorization to Vote process. a. ATV form; b. Registration list; c. Curbside; d. Confidentiality Agreement

Chapter 11 Emergency and Disaster Planning Purpose: To provide high quality sample emergency/disaster plans for counties to use when developing their own plans. a. Bladen County Disaster Recovery Plan; b. Buncombe County Election Day Disaster Plan; c. County Election Day Emergency Contact Information Sheet.

Chapter 12 Protests and Challenges Purpose: To provide counties with forms and checklists for processing election protests and challenges. a. Director’s Election Protest Checklist; b. Hearing preparation; c. Complains; d. Challenges

Chapter 13 Legal Notices Purpose: To provide sample legal notices and related documents. a. Notice of Absentee Meetings; b. Buffer zones; c. Certificates of Nomination; d. Notices of Appointments; e. Certificates of Appointments

Chapter 14 Guide to Precinct Management Purpose: To provide a short guide to statutes And administrative rules that pertains to precinct management on Election Day. a. General Duties; b. Types of precinct workers; c. Compensation of precinct workers; d. Assistance to voters; e. Challenges and Hearings; f. Reconciliation

Chapter 15 Brochures Purpose: To provide samples of brochures to distribute to people in the community. a. A Quick Guide: How to Register to Vote (Bilingual); b. Voter Registration Drives (English/Spanish); c. Know your Voting Rights -A Misdemeanant & Ex-Felon’s Guide to Voting in North Carolina d. Precinct Election Official - Recruiting Guide and Application; e. Student Election Assistant - Recruiting Guide and Application;

Implementation Review is close to a final version All counties will receive final copy Counties expected to follow Precinct Uniformity If changes are desired authorization must be obtained from SBE