NRSA Fellowship Orientation July 2, 2012

Appointment Forms Statement of Appointment Statement of Appointment Payback agreement Payback agreement Termination notice Termination notice

Office Space Office space is provided at Health Sciences, Room H226A Office space is provided at Health Sciences, Room H226A Computers Computers Keys and access card Keys and access card Supplies for the office at HSB Supplies for the office at HSB IT Support IT Support

Class Registration You are responsible for registering for classes. If you have any questions, check with your mentor: You are responsible for registering for classes. If you have any questions, check with your mentor: Meghan and Joseph - Chris Bryson Meghan and Joseph - Chris Bryson Tina and Avani – Bill Phillips Tina and Avani – Bill Phillips Elizabeth – Fred Rivara Elizabeth – Fred Rivara Tuition Exemption Forms Tuition Exemption Forms The forms are submitted quarterly to Elena three weeks before the quarter begins The forms are submitted quarterly to Elena three weeks before the quarter begins Information can be found at: pt.html Information can be found at: pt.html pt.html pt.html

Required Trainings Biomedical Research Integrity Series Biomedical Research Integrity Series Human Subjects Human Subjects aining/ aining/ aining/ aining/

Web Alpine allows you to manage your UW . Web Alpine allows you to manage your UW . You may check your by accessing My UW Main page. You may check your by accessing My UW Main page. UW s for fellows: UW s for fellows: Meghan Kiefer: Meghan Kiefer: Tina Neogi: Tina Neogi: Avani Sheth: Avani Sheth: Joe Simonetti: Joe Simonetti: Elizabeth Wolf: Elizabeth Wolf:

Learning Contracts Each fellow is required to create a learning contract and review the contract with your mentor. Each fellow is required to create a learning contract and review the contract with your mentor. Sample of learning contract: Sample of learning contract: /samplecontract.html /samplecontract.html /samplecontract.html /samplecontract.html

Benefits Trainees are eligible for medical and dental insurance, for both themselves and their families, commencing the first day of their fellowship. There is sometimes a charge for this coverage, depending upon the plan selected. Trainees are eligible for medical and dental insurance, for both themselves and their families, commencing the first day of their fellowship. There is sometimes a charge for this coverage, depending upon the plan selected. A description of the programs and the medical and dental enrollment forms are available on the Benefits & Work Life website. Forms must be turned in within 30 days of your start date. All benefits questions should be directed to the UW Benefits Office either via , call A description of the programs and the medical and dental enrollment forms are available on the Benefits & Work Life website. Forms must be turned in within 30 days of your start date. All benefits questions should be directed to the UW Benefits Office either via , call Benefits & Work Life Benefits & Work Life Please note: As a trainee, you are not eligible for UW retirement plans, long-term disability insurance coverage or Worker's Compensation coverage. For exceptions on being or becoming eligible to receive retirement plans please visit UW's Retirement website for more information. In addition, the leave policies stated below supersede any UW policies. Please note: As a trainee, you are not eligible for UW retirement plans, long-term disability insurance coverage or Worker's Compensation coverage. For exceptions on being or becoming eligible to receive retirement plans please visit UW's Retirement website for more information. In addition, the leave policies stated below supersede any UW policies.UW's Retirement websiteUW's Retirement website

Vacation and leave Trainees are paid for all University of Washington recognized holidays. Link to holidays Trainees are paid for all University of Washington recognized holidays. Link to holidaysLink to holidaysLink to holidays Trainees are eligible for up to 15 days per year of sick leave with pay. Trainees are eligible for up to 15 days per year of sick leave with pay. Trainees are eligible for 30 days of paid vacation per year. Trainees are eligible for 30 days of paid vacation per year. Parental Leave. Fellows may receive stipends for up to 60 calendar days. The use of parental leave requires approval by the sponsor. Parental Leave. Fellows may receive stipends for up to 60 calendar days. The use of parental leave requires approval by the sponsor. A period of terminal leave is not permitted, and payment may not be made from grant funds for leave not taken. A period of terminal leave is not permitted, and payment may not be made from grant funds for leave not taken. Unpaid leave must seek approval from the NIH awarding IC for an unpaid leave of absence. Unpaid leave must seek approval from the NIH awarding IC for an unpaid leave of absence.

WA State residency Non-WA State residents must apply for WA State residency status 6-8 weeks before their 5th quarter in the fellowship. Non-WA State residents must apply for WA State residency status 6-8 weeks before their 5th quarter in the fellowship. Information can be found at: Information can be found at:

Miscellaneous & Travel Funds Travel Travel Each trainee is allotted $1,000 annually for travel expenses. Each trainee is allotted $1,000 annually for travel expenses. There are many rules governing travel while on University business. Please visit the Travel Homepage for a complete list of rules and regulations. There are many rules governing travel while on University business. Please visit the Travel Homepage for a complete list of rules and regulations. Travel HomepageTravel Homepage Miscellaneous (Books, software, supplies, registrations, dues, etc) Miscellaneous (Books, software, supplies, registrations, dues, etc) Each trainee is allotted $1,000 annually for purchase of items directly related to their research training or education. These items generally include journal subscriptions, registration fees for conferences, books, software, and course/research supplies. Each trainee is allotted $1,000 annually for purchase of items directly related to their research training or education. These items generally include journal subscriptions, registration fees for conferences, books, software, and course/research supplies. You will be reimbursed for up to $1,000. You will be reimbursed for up to $1,000.

Moonlighting Moonlighting Internal moonlighting - In order to do internal moonlighting at UWMC, fellows must have an Acting Instructor Appointment. Internal moonlighting - In order to do internal moonlighting at UWMC, fellows must have an Acting Instructor Appointment. External moonlighting – Professional liability coverage is not provided by the University of Washington for professional activities outside of the fellowship program. External moonlighting – Professional liability coverage is not provided by the University of Washington for professional activities outside of the fellowship program.

WIPS Work in Progress Sessions are held every Monday afternoon at the Metro Park West Building, 1100 Olive Way, on the 14th floor (HSR&D Conference Room E14) from 4:00 to 5:00 PM Work in Progress Sessions are held every Monday afternoon at the Metro Park West Building, 1100 Olive Way, on the 14th floor (HSR&D Conference Room E14) from 4:00 to 5:00 PM WIP Schedule WIP Schedule

Information for Annual Report On a quarterly basis, submit to Elena a list of your goals and objectives including: On a quarterly basis, submit to Elena a list of your goals and objectives including: Courses taken Courses taken Research projects Research projects Publications Publications Grant applications Grant applications Clinical service Clinical service Conferences attended Conferences attended Mentors Mentors

Budget Budget Number Budget Number Any charges to this budget must be approved by Elena Schroeder, notify her before you charge the budget. Any charges to this budget must be approved by Elena Schroeder, notify her before you charge the budget.

NRSA Website More information can be found at: More information can be found at:

Contact Information Elena Schroeder NRSA Fellowship th Avenue Box Seattle, WA Margaret Nordstrom HSR&D Fellowship Metropolitan Park - West Building 1100 Olive Way, Suite 1400 Seattle, WA Tele: (206) Fax: (206)

Thank you! Questions ?